2. June 2014 Board Meeting WSC 2013 Final Report

3. Summary Date – December 8-11, 2013 Location – Washington DC Hotel – JW Marriott Theme: –Simulation: Making Decisions in a Complex World

4. Committee General Chair – Ray Hill Program Chair – Mike Kuhl Business Chair – Marty Miller Board Liaison – Christos Alexopoulos Exhibits Chair – Dave Sturrock Sponsorship Chair – John Fowler Registration Chair – JO Miller Publicity Chair – Manuel Rossetti

5. Sub-Committees Proceeding Editors –Raghu Pasupathy –Seong-Hee Kim –Andreas Tolk Publicity Chair –Manuel Rossetti, Chair –Oliver Rose –Loo Hay Lee

6. Statistics Exhibitors –Total revenue of $37,550 Sponsors –Total sponsor income of $7,500 Room Block –Exceeded the room block in November –Even added more on Saturday –Extra days needed for Sunday vendor session Registration – 742 paid attendees

7. Registration (Long Term)

8. Attendee Breakdown

11. Registration (graph) Weeks Out (13-x)

12. Military Registrations WSC Foundation gifted $5K –Stipulation was active duty only –Determined “cost” of attendee as $177 –Gave 25 US Marine Corp – 7 US Army CAA – 7 US Air Force A9 – 5 Others – 6 (5 AF, one Army)

13. Misc Facts Issued about 75 invitation letters –Verified paper acceptance –Asked for registration proof JO Miller checked all contributed and invited papers for registered authors –5 contributed papers –6 invited papers Sandy & Mike re-checked –1 in INV and 2 in CON

14. Sunday Vendor Activities AnyLogic85 Emulate3D52 Mathworks85 ImagineThat48 RockwellARENA81 Frontline62 Simio80+ Sim 10121

15. Budget Summary

16. Registration Revenue Registrations - 742 total paid registrants

17. Revenue Summary

19. Expense Summary

21. Program Summary

22. Submissions PapersSubmittedAccepted Contributed299206 Invited150140 Total449346 Reviews/Paper:  2.24 per contributed paper  1.75 per invited paper Contributed Paper Acceptance Rate: 69%

23. PhD Colloquium PhD Colloquium:  Coordinator: Nurcin Celik  Plenary Talk: Dr. Frederica Darema, AFOSR  36 Participants  24 Final year students with full papers  12 Poster session only  4 Session (10 minute presentations)

24. Poster Madness Fast-paced, 2 minute presentations by authors in 3 parallel session 38 Participants

25. Proceedings  4108 Pages  452 Files Program Book,  166 Pages  18 Files  Ref.  2012, 17x pages  2011, 174 pages  2010, 152 pages

26. The No Shows The weather did not affect us as much as feared One no-show with no contact One cancelled day of with no reason One no-show due to visa problems One military session cancelled (last session)

27. Paper Review Process 2 Track Coordinators  Tried for 1 in US and 1 outside US Track Committees  Early commitment for reviewing  Bidding/conflict flags used at different levels  Can be difficult with limited time

28. Paper Management System Linklings provided excellent support HUGE Learning Curve Changes made:  Added links from PhD submissions to Full paper submissions  Worked with Linklings and Omnipress to improve generation and transfer of TOC, Author Index, Author Directory, and Printed Program via HTML files

29. Paper Management System Suggested Changes:  Stage needed for editing process  Source files needed for Poster and PhD Colloquium Extended Abstracts

30. Publishing Good to work with after initial issues of transferring files Edits after transfer to Omnipress take significant time  Changes need to be made in multiple places (e.g. TOC, program, author index, author directory)

31. Misc Requests Video recording services or photographer Baby sitting services for attendees Cross posting sites – http://www.sim-one.ca/events/2013-winter- simulation-conference http://www.sim-one.ca/events/2013-winter- simulation-conference Social media; see above AV services Student volunteers Lots of investment opportunities

32. Some Lessons Extend the Saturday block if you keep the Sunday vendor tutorials Make the box lunches part of the contract agreement Get website up as soon as possible – Stub link the registration and hotel sites with dates of actual availability Contact emails go to 3-4 folks; ensure emails get answered

33. New Stuff WSC Foundation Grant was quite welcome Furthered the Sunday vendor session and this should continue The new opening ceremony format was quite well received

34. On behalf of Mike, Marty, Raghu and myself, a special thanks to the WSC Board of Directors for entrusting us with WSC 2013 – it was an honor and a privilege