Presentation on theme: "INDUCTION TRAINING 2014. End of January Review eligibility list Assess campus induction materials and order any items that are missing. Begin planning."— Presentation transcript:
End of January Review eligibility list Assess campus induction materials and order any items that are missing. Begin planning the date, time and location for your ceremony
Review of Eligibility List You will receive your campus eligibility list at the end of January. You will need to review your list and remove anyone that is not in good standing with your campus. You will need faculty approval of your list. The list needs to be returned to the Executive Director in early February.
Assess Materials After you begin reviewing your list – now is the time to make sure you have all of the required materials. You need to have: 2 – Three branch candelabras 6 – Tapered purple candles 2 – Purple pens 1 – White table cloth for front table 1 – STTI flag set 1 – STTI banner Purple ribbons and pins (enough to cover inductees attending)
Beginning Planning One of the first things you will need to do is to begin planning the date, time and location where you will be having your induction. Date of event needed by 3/1/2014 Chapter preferences include: *Date: Between May 1 and September 1 *Location: At the campus if at all possible *Student/faculty speakers *Cake and Beverages
Budget Planning As we have mentioned – you won’t know exactly how many people you will have attend. Using the example in the previous slide…you started with 100 on your list, you estimate 35 will accept and 25 new inductees will RSVP. You also are entitled to $30 per member that RSVP’s or attends. In addition you will receive $30 each for up to 5 campus guests or assistants. 25 + 5 +5 = 35 X 30 = $1050
Invitation For 2014, the chapter office will be in charge of the coordination of invitations and RSVPs. You will have access to the RSVP list at all times so you will be aware of the RSVPs for your ceremony. When an RSVP is received, the chapter will send a confirmation email with instructions that the campus will follow up with additional emails providing more detail.
Invitation Two weeks prior to your event, you will need to send an email to everyone that was listed on your final member list (sent in March from the chapter and posted in dropbox). This email should encourage your students who joined the organization to register and attend the induction. (Sample email on the training page). One week prior to your event, you will need to send an email to everyone listed on your RSVP list providing details about your event, location, time, dress, parking, etc. You will also want to invite faculty/staff STT members to your event You will coordinate the administrative support
Extras Photographer: Try to use one of your campus support staff. Pictures can be uploaded to our Dropbox account. Please make every effort to upload the minimum required pictures for the website usage. Gifts: In most cases a single rose is a nice thing to give your inductees to help make them feel special. Please review with Jo any other gifts/etc that you may be utilizing
Ceremony Materials Prior to the ceremony, each campus will receive the following (electronically) from the chapter: *Induction Program (personalization needed) *Induction Script (personalization needed) *Induction Power Point *Honor Roll Sheets *Temporary Certificate *Link to President’s Speech
Getting Prepared – 7 Days Out * Contact campus operational personnel to notify them of room design *Copy and print programs *Print a copy of the power point and script for the podium *Print temporary certificates for all inductees *Secure personnel for registration table and photography
Day of Event Set head table Decorate tables Pick up flower arrangements Load power point and check sound for video Print program names insert Print copies of release forms (as needed) Double check certificates, honor roll, pens, pins/ribbons
Ceremony Your ceremony will follow the program with verbiage from the script. After the welcome and key note address – the script begins with the “introduction”. As new members are presented, they come up to the podium, pinned with the purple ribbon, write their name on the honor roll, receive their certificate and then receive the rose. At this time it is a picture opportunity to capture each new inductee. Following the conclusion on the script –you may want to invite the new members or members from the audience as to their reflections on STT membership. This adds a meaningful personal touch. Utilize as many faculty STT members as needed to assist you in the coordination/presentation of the program Invitations to the Executive Board to attend these ceremonies will be sent out by the chapter.
Conclusion Thank you for attending the 2013 induction training! If you need anything, most resources can be found on the induction training web page: http://www.omicrondelta.net/Induct ionTraining.html http://www.omicrondelta.net/Induct ionTraining.html Jo Hoffmeier, Induction Coordinator email@example.com