1. Digitising Collections: Getting Started, Getting Funding, Getting Collections Online Cokie Anderson, Assistant Professor Oklahoma State University cokie@okstate.edu

2. Deciding to Digitise Digitisation is an expensive process, and materials to be digitised must be carefully chosen. Consider: Condition of the materials Demand for the materials Uniqueness of the materials

3. The Starting Point: A Digitisation Policy Formulate a written digitisation policy, like that used for developing your print collection. Develop a checklist or questionnaire based on the policy for use in evaluating materials to be digitised and for guiding you through the digitisation process.

4. Issues a policy should address Access Preservation Audience Physical condition of materials Ownership Project support (Money!)

5. Sample Digitisation Policy National Library of Australia http://www.nla.gov.au/policy/digitisation.html http://www.nla.gov.au/policy/digitisation.html

6. Getting Started…. Equipment Computer: Get as much hard drive space, memory, and speed as you can afford. A large monitor is helpful. This should be the most expensive item. Scanner: Basic desktop scanner works well. No need to spend a lot of money here. Make sure it will do grayscale and will save files in TIFF format.

7. Getting started… Software Scanning: use software that came with your scanner. Optical Character Recognition: OCR software should be the best you can afford. Spend your money here, and save time in the long run. XML editor: You can buy special editors (e.g. XML Spy) but shareware/freeware text editors work well (We use Note Tab).

8. Getting started… Staffing Project Director: develops proposal and evaluation for the project, conducts all planning and provides estimates of costs. Operations Manager: develops workflow, establishes standards, prepares materials, establishes quality controls, supervises staff and vendor relations. Project Participants: actually perform the hands-on digitization.

9. Getting funding Grants Government Agencies Foundations Corporations Cooperative efforts Consortia “Contract” work Ongoing institutional support essential

10. Getting collections online Form an alliance with your systems department – you’ll need their help. Web server – make sure you have access. Promote your site – register with search engines, send out press releases. Keep statistics – put a counter on your site (Webcounter).

11. Digitisation Process – Part 1

12. Digitisation Process – Part 2

13. Digitisation Resources AHDS: http://ahds.ac.ukhttp://ahds.ac.uk Oxford Text Archive: http://ota.ahds.ac.uk http://ota.ahds.ac.uk/documents/creati ng/ http://ota.ahds.ac.uk http://ota.ahds.ac.uk/documents/creati ng/ University of Virginia E-text Center: http://etext.lib.virginia.edu/standard.ht ml http://etext.lib.virginia.edu/standard.ht ml

14. Digitisation Resources Cornell University Digitisation Tutorial: http://www.library.cornell.edu/preserva tion/tutorial/contents.html http://www.library.cornell.edu/preserva tion/tutorial/contents.html Colorado Digitization Project: http://coloradodigital.coalliance.org/sta ndard.html http://coloradodigital.coalliance.org/sta ndard.html Text Encoding Initiative: http://www.tei-c.org/ http://www.tei-c.org/

15. Digitisation Training - UK Oxford Humanities Computing Unit Summer Seminars http://www.hcu.ox.ac.uk/summer/index.html University of Glasgow Digitisation Summer School http://www.hatii.arts.gla.ac.uk/DigiSS02/index.htm M. Phil. in Digital Management & Preservation University College London MA in Electronic Communication & Publishing

16. Digitisation Training – North America University of Virginia Rare Book School- http://www.virginia.edu/oldbooks/rbs/schedule.ht ml http://www.virginia.edu/oldbooks/rbs/schedule.ht ml MA in Digital Humanities- http://www.virginia.edu/mediastudies/ University of New Brunswick Summer Institute on Electronic Texts http://www.lib.unb.ca/Texts/SGML_course/Aug20 01/

17. Professional Organisations Association for Computing & the Humanities http://www.ach.org Tübingen, Germany 24-28 July 2002 Association for Computing Machinery http://www.acm.org American Society for Information Science & Technology http://www.asis.org Philadelphia, PA 18-21 November 2002

18. Conferences Internet Librarian International Graphic Communications Association http://www.gca.org XML Europe Extreme Mark-up Languages – Montréal XML Asia/Pacific XML 2002 - US