1. The Puzzle of an Elementary Master Schedule Putting the Pieces Together!

2. Goals During this session you will understand the importance of a school-wide schedule to support multi-tiered instruction. We will discuss the importance and application of consistency in the instructional day, protection of instruction, time for interventions, the use of data, flexibility, collaboration time for staff and how each fits into an elementary master schedule.

3. Outcomes Understand how culture and vision impact a master schedule Identify legal and contractual requirements and how they impact a schedule Identify key attributes of a strong master schedule Prioritize what is important in your school and use data to support this decision Identify methods for improved collaboration and communication Evaluate sample master schedules and calendars

4. Simon Sinek

5. Why???? Maximize resources Connect priorities to actions Focus on coherence Strive for our school vision Increase student achievement

6. DOES THE SCHEDULE DRIVE THE SCHOOL OR THE SCHOOL DRIVE THE SCHEDULE?

7. Culture Shared Goals/ Mission/ Vision Assessment/Data Instruction/ Systematic Response Leadership Professional Development Culture of Commitment/ Team

8. Culture Great organizations “simplify a complex world into a single organizing idea, a basic principle, or concept that unifies and guide everything…. (they) see what is essential, and ignore the rest.” Jim Collins

9. Do all in your building know the vision? Do they know what is important? Do they know what is expected?

10. CONSIDERATION IN A MASTER SCHEDULE

11. Simon Sinek

12. First, let’s do the math 177 instructional days x 6 hours/day = 1062 hours total Lunch = 115 hours Recess = 45 hours Transitions = 90 hours Assemblies/other scheduled activities = 20 hours = approximately 820 hours of instruction per year

13. What do with this time???? 820 hours per year! ELA/Math instruction = 531 + hours 289 hours remaining –What if they are behind? Interventions –30 minutes per day (88 hours) About 200 hours remaining About 60 minutes per day!!!! For music, PE, CDS, library, health, science, social studies, computer…..

14. Legal/ Contractual Requirements Division 22 Standards Contract BOLI guidelines Teacher/IA hours

15. Priorities Elementary Schedule –Identify priorities – What is nonnegotiable? –Identify variables – What is flexible? Student Data –Where is your biggest need? –What are your options? Increase time? Staffing? –What is the impact of those decisions?

16. What has to fit…… Nonnegotiable  ELA Core – 120+ Minutes  Math Core – 60 + Minutes  Other Required curriculum  Special Education  Specials  Interventions Flexible?  Bus Schedules  Itinerant Teacher  Lunch Room  Music/Band/Orchestra  High School  Sports  Community  Early Release

17. Other needs….. Interventions – flexibility Collaboration time for staff Regular Ed and SPED support

18. Oregon RTI Infrastructure Checklist How does this help support a master schedule? What questions does it help you address? http://www.oregonrti.org/wp-content/uploads/2013/01/OrRTI-Infrastructure-Checklist_0.pdf

19. Benefits All students receive the same core and those who need more get it Teachers have protected time Interventions will occur Data used to make decisions/drive schedule Flexibility as needed for increased instruction Collaboration time built in

20. A MASTER CALENDAR

21. Simon Sinek

22. Calendar of Professional Learning and Teaming How does this relate to the master schedule?

23. Calendaring Time Professional Learning Calendar Team meeting calendar How do you plan for what your data tells you is important? Who leads? How often?

24. Calendaring Time Staff Meeting Professional Learning, Early Release Professional Learning Communities Benchmark Meetings Grade Level Team Meetings Group Intervention Planning Team Meetings Assessments – DIBELS, MAP, OAKS, Core

25. Calendaring Time Assessment –DIBELS – Benchmark, Progress monitoring – weekly, bi-monthly –MAPs – Fall and Spring, Some winter –CBAs – core assessments, Common Assessments - Writing Performance –Math Performance –Reading in Program, Benchmark –OAKS

26. Calendaring Time Group Intervention Planning Time/ 20% meeting –Focus on groups of students in interventions –Team – SPED, Learning Specialist, Child Development Specialist, School Psychologist, Principal, Teacher Point, ELL, Grade Level Teacher –Weekly – Scheduled

27. Calendaring Time Grade Level Team Meetings – Focus on Core –Meeting Weekly 15 – 45 Minutes –Focused Time – SPED, Attendance/Behavior, Math, Reading, Writing –Tight – Focused, Team, Logs copied and shared –Loose – Teacher Lead

28. Calendaring Time Staff Meetings are Professional Learning – planned weekly (depending on school need), Lead by Teacher Leaders PLCs – planned as grade levels (half day in-service time that is structured by the district Benchmark Meetings – Team review of school-wide data, focus on health of the core, 3 times a year

29. Who is the Leader? What is your role in these types of meetings? Do you attend, facilitate, participate in? How are decisions made if you are not there? How do these meetings connect to our mission and vision?

30. WEEKLY MASTER SCHEDULES

31. How do we fit it all in?

32. How do we prioritize? Assemblies – yoyo, dance, karate Fieldtrips Student of the month Remove students from classroom “Walk the talk”

34. Process After reviewing data, conducting inventory of resources, understanding restriction Schedule the most important things first Align in all grade levels Build in Intervention time for groups that you know will start next year, use data Plan for transitions Ensure staff available Place lunch and recesses after

35. SAMPLE SCHEDULES

36. THIRD GRADE MondayTuesdayWednesdayThursdayFriday 8:55-9:15School Begins, Opening, Announcements8:55-9:15 9:15-9:30Reading/Math Intervention 9:15 – 9:45 9:45 – 10:15 9:15-9:30 9:30-9:45 9:45-10:00Writing Lib Backen Writing/ CDS Bailey Lib Bailey CDS Backen Writing9:45-10:00 10:00-10:15 10:15-10:30Recess10:15-10:30 10:30-10:45Math10:30-10:45 10:45-11:00 11:00-11:15 11:15-11:35 11:35-11:45Lunch and Recess11:35-11:45 11:45-12:00 12:00-12:15 12:15-12:30Reading Core12:15-12:30 12:30-12:45 12:45-1:00 1:00-1:15 1:15-1:30Reading Workshop1:15-1:30 1:30-1:45 1:45-2:00Recess 1:45-2:00 2:00-2:15Behavior Int.Music-Bailey Behavior Int.2:00-2:15 2:15-2:30.Early Release (2:10).2:15-2:30 2:30-2:45PE-Bailey Music- Backen PE-Backen Music- Backen 2:30-2:45 2:45-3:10 **Any changes to the schedule will need principal’s approval**

37. KinderFirstSecondThirdFourthFifth 8:40-8:55BreakfastREGULAR SCHEDULE 2013/14 rev 6/25/13 8:55Beh/Virtue 9:10Number CornWG Reading SpecialsMath 9:25K-WWG Reading Math 9:40SG ReadingWG Reading SG ReadingMath 9:55K-HWG Reading SG ReadingMath 10:10SG ReadingBreak (10 min)WG ReadingBreak (10 min)RECESS 10:25SG ReadingBreak (10 min)WG ReadingSG Math 10:45 SG ReadingWG ReadingSG Math 10:55MathWG ReadingSG ReadingWG ReadingWriting 11:10 until 11:15SG ReadingWG ReadingWriting 11:25 RECESS 11:15 RECESSWG ReadingSpecials 11:4011:35 ReleaseLunch at 11:30RECESSRECESS 11:30Specials 11:45LunchLunch at 11:40RECESS 11:55Specials??LunchLunch at 11:45RECESS 12:05LunchRECESS 12:10Start 12:30WritingSG Math RECESS 12:25 SG Math Lunch 12:15-12:30 12:40SG Reading Math SG Reading 12:35 12:55SG ReadingSpecialsMath SG Reading 1:101:15 # Corn Math WG Reading 1:25WG ReadingNumber CornerMath WG Reading 1:40 NC to 12:10RECESS WG Reading 1:55RECESSWriting WG Reading 2:10MathWriting WG Reading 2:252:30 MathMathWriting 2:40 MathSpecials 2:55Math 3:10

38. StartKinder1st2nd3rd4th5th 8:00Prep/Mtg 8:50Classrooms Open 8:55Opening Instruction 9:00 Reading P.E. Morning Math Reading Workshop Everyday Counts MathReading 9:15 9:30 Reading Workshop ReadingMath 9:45 Reading 10:00 Reading WorkshopMath WorkshopReading Workshop 10:15 10:30WritingRecess 10:45Recess Reading Workshop Lib Social Mus Intervention Reading Reading Workshop Math 11:00 Math 11:15 Reading - Red Band P.E. 11:30Closing Instruction Reading 11:45 Lunch Reading Workshop 12:00 Writing 12:15 12:30 Reading Writing Number Corner Lunch 12:45 Math 1:00 Math 1:15 Writing P.E. Music Lib Intervention Health Science Social 1:30 Reading Workshop 1:45Recess 2:00Recess Lib Science Social Intervention Writing P.E. Social Mus Intervention WritingMath Workshop 2:15Writing 2:30 Math Mus ScienceArt Lib Sci ScienceSocial P.E. Tech Lib Intervent ion 2:45 3:00Closing Instruction 3:10Duty 3:20Prep/Mtg

39. Monitoring for success Monitor throughout the year to ensure schedules are being followed –“I am here to see small group reading. I will be back in 5 minutes. It will be up and going?” Monitor start and end times –Transitions –Ending early

40. Questions? Ideas???