1. Documents & Documentation nLrkost,oa izys[ku Rashtriya Sewa Bharati, New Delhi Presents 1RSB-Training-Session on Documents & Documentation

2. Documents & Documentation nLrkost,oa izys[ku 1. Organization Documentation laxBu izys[ku 1.1 Profile details about the organization :ijs[kk laxBku ds ckjs esa tkudkjh 1.2 Registered Office Address proof, Rental iathd`r dk;kZy; Lease Agreement etc, Ikrk lcwr] fdjk;k@iVVk le>kSrk vkfn 1.3 Vision & Mission As approved by trustees / office }f”Vdks.k vkSj m}s’; bearers U;kfl;ksa @ dk;kZy;hu inkf/kdkfj;ksa }kjk Lohd`r 2RSB-Training-Session on Documents & Documentation

3. 1.4 Strategy to meet Stake holder’s expectation achieve the target -ways & means Short term & long term plan fgr /kkjdksa dh vk’kkvksa dks iwjk djus dh vYidkyhu,oa nh/kZdkyhu ;kstuk;sa j.kuhfr] y{; izkfIr ds rjhds vkSj lk/ku] 1.5 Beneficiaries Detail of the beneficiaries ykHkkfFkZ;ksa ykHkkfFkZ;ksa dkh fooj.k 1. 6 Our Karyakartas No. of karyakarts and the names of gekjs dk;ZdrkZ the important karyakartas dk;ZdrkZvksa dh la[;k rFkk egRoiw.kZ dk;ZdrkZvkas ds uke 1. 7 Statutory & govt. agencies permission / grants, if any oS/kkfud vkSj ljdkjh,tsafl;k and other assistance vuqefr@vuqnku];fn dksbZ gS] vkSj vU; lgk;rk 1. 8 Funding Agency & Donors their details existing as well as vuqnku,tsalh vkSj nkrkvksa prospective mudk orZeku vkSj lEHkkfor fooj.k 1.9 Other partners and NGOs their details nwljs Hkkxhnkj rFkk xSjljdkjh laLFkk,sa mudh tkudjh 3 RSB-Training-Session on Documents & Documentation

4. 2 Human Resources ekuo L=ksr 2.1 HR Structure Organization Chart ekuo lalk/ku lajpuk laxBu lajpuk lwfp 2.2 Personal Details Personal Details of key persons O;fDrxr fooj.k egRoiw.kZ O;fDr;ksa dh O;fDrxr tkudkjh 2.3 Training & Competency Detail of training Ikzf’k{k.k,oa ;ksX;rk c<kuk Ikzf’k{k.k dh tkudkjh 2.4 Roles & Responsibilities Job Description Hkwfedk;sa,oa ftEesnkfj;kWa dk;Z fooj.k 4 RSB-Training-Session on Documents & Documentation

5. 3. Financials वित्तीय 3.1Financial Policy Documented Policy foRrh; uhfr nLrkost uhfr 3.2 Budget for Current Year & Documented Budget Next 3 Years nLrkost ctV pkyw o”kZ rFkk vxys rhu o”kksZ dk ctV 3.3 Donor Database List of Major Donors nkrk lwph (existing) ekStwnk izeq[k nkrkvksa dh lwph 3.4 Past Financial History 3 Years Audited Balance Sheet fiNyk foRrh; bfrgkl rhu lky dk vadsf{kr fLFkfr foRrh; fLFkfr fooj.k 5 RSB-Training-Session on Documents & Documentation

6. 3.5 Property records Title deeds, tex paid receipts, laifRr dk dkxtkr sanctioned plans, completion certificate EC, Legal opinion, etc. iw.kZrk izek.ki= nLrkost] dj ikofr[ eatwj uD’kk] EC, dkuwuh jk; vkfn 3.6 Details of Investments Certificates, confirmation letter, TDS fuos’k dk fooj.k certificate tek lwpuk] iq”Vhdj.k i=] fVfM,l izek.k i= 3.7 Inventory Inventory of assets, RC Book, Permits, Insurance, laifRr lwfp etc. laifRRk lwfp] vkj lh cqd] vkKk i=] chek vkfn RSB-Training-Session on Documents & Documentation 6

7. 4. Statutory Requirements oS/kkfud vko’;drkvksa 4.1 Compliances with various Filing of returns, payments of, Agencies Taxes etc.. fofHkUu,tsafl;ksa ds lkFk vuqikyu fjVuZ nkf[ky djuk] dj Hkqxrku] vkfn 4.2 Income Tax 80G, FCRA etc. IT assessment Compliances & Exemption 80G, vk;dj fu/kkZj.k],Qlhvkj, vkfn vk;dj vuqikyu vkSj NwV 7 RSB-Training-Session on Documents & Documentation

8. 5. Documentations & Reports izys[ku vkSj o`Rr 5.1 Project Reports Detailed project report izdYi o`Rr izdYi dh foLr`r tkudkjh 5.2 Proposal As per format given izLrko by the funding agency lgk;rk iznku djus okyh,tsalh ds fn, x, izk:Ik ds vuqlkj gh izLrko j[kuk 8 RSB-Training-Session on Documents & Documentation

9. 6.1 Publications Copies of All publications of the organization izdk’ku laLFkk dh lkjh izdkf’kr iqLrdssa 7.1 StatisticArea map, census, Sewa Bastic, Projects vkadMs identified {ks= dk uD’kk]tux.kuk]lsok cfLr;ka] lwfpr izdYi 8.1 Programme Reports News items, paper cuttings, CDs, dk;Zdze dk o`Rr photographs. Lkekpkj fo”k;] o`Rri= dh dfVax] lh Mh] Nk;k fp= vkfn