1. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 1 Leadership Summit Session 1: I Have the Gavel – Now What? January 16, 2014 9:15 a.m.– 9:45 a.m.

2. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 2 Who Wants an Effective Meeting? Special Libraries Edition

3. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 3 Instructions Everyone plays along –All points are cumulative. If you miss one, just keep playing –Pick the most correct answer. This isn’t a cut-and-dry topic so you may not be wrong… just not the most right. –Play to learn something, not just to be right. Everyone has a role in making meetings successful –Even if you aren’t the chair, there are a lot of things you can learn here. First rule always – Come prepared! The more prepared everyone is, the better it will go.

4. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 4 Confident?

5. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 5 Lifelines Phone a friend Ask the audience

6. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 6 Scoring Question Your Answer Correct? Point Value Your Points Your Score 1 1 2 1 3 1 4 2 5 2 6 2 7 3 8 3 9 3 10 5 Total 23

7. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 7 #1 – 1 point How often should you meet? B - Quarterly A - Monthly C - Annually D – Only when we need to

8. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 8 #2 – 1 point How do you invite participation and keep the meeting on track? B – Publish agenda & stick to it A – Control the microphone C – Require written reports D – Let observers speak first B – Publish agenda & stick to it

9. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 9 #3 – 1 point What do you do when someone goes off topic? B – Keep discussion relevant A – Just see where it goes C – Ask for a motion D – Chastise them B – Keep discussion relevant

10. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 10 #4 – 2 points What should be the focus of every meeting? B – Discussing ideas A – Reading reports C – Making decisions D – Getting to know one another C – Making decisions

11. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 11 #5 – 2 points What is the key to a successful year? B – Excellent vendor relations A – Clear strategic plan C – Strong, responsive Board D – Dedicated volunteers C – Strong, responsive Board

12. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 12 #6 – 2 points Once you have consensus, how do you construct the motion? B – Have Secretary write it A – Write it as a group C – Table motion for rewrite D – Have the sponsor write it

13. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 13 #7 – 3 points What is the most important thing to do at the close of a meeting? B – Recap commitments A – Ask for motion to adjourn C – Review actions taken D – Make assignments B – Recap commitments

14. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 14 #8 – 3 points How do you construct an agenda? B – Use the same one each time A – Build on the last meeting C – Seek input from members D – Just see where it goes A – Build on the last meeting

15. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 15 #9 – 3 points What should the Chair do immediately after the meeting? B – Communicate what happened A – Take a deep breath C – Follow up with nonparticipants D – All of the above B – Communicate what happened

16. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 16 #10 – 5 points What is the most important thing to get right about holding a successful meeting? B – Give everyone time to speak A – Get through the agenda C – End on time D – Follow Robert’s Rules C – End on time

17. [edit on Slide Master, Name of Presentation] [DAY, DATE CITY] 17 Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!