1. Hakubi Japanese Brasserie Point of Sales System

2. Team 3
Amber Gillum
Sandeep Akkasani
Prateek Chouda
Karm Upadhyay
Shubhank
Amrit Agarwal

3. Project Details Project Name: Hakubi Japanese Brasserie
Project Sponsor: Mohammad A. Rob Ph.D.
Project Manager: Amber Gillum
Approval Date: February 14, 2010
Project Completion: May 02 , 2010

4. Background Established in 2009
Company LOGO
Background
Established in 2009
Aims to set the standard for contemporary Japanese dining.
A modern vision of a traditional Japanese Pub
Fastest growing Brasserie in the area
Expanded operations by 40% in 2 years
Expanded take out orders by 45 %

5. Company LOGO
Business Need
The Brasserie needs a fully integrated system to eliminate the waste in supplies and manpower and increase efficiency by automating the core business functions.

6. Objectives Develop a multi-station point of sales system.
Company LOGO
Objectives
Develop a multi-station point of sales system.
Automate core business functions by tracking inventory, ordering supplies and managing labor.
The system should comprise additional features like customer order history.
System requires a Japanese language option

7. Objectives Continued Generate Financial reports
Company LOGO
Objectives Continued
Generate Financial reports
Implement a low maintenance food ordering system
System should be implemented in four months.
Cost estimate for this system is approximately $200,000

8. Deliverables Project-Oriented Deliverables Five POS Systems
Training Documentation
Technical architecture design
Tools Specification
Set up Instructions
Test plans and evaluation criteria for conducting performance and stress testing

9. Deliverables Continued
Internal Project Deliverables
Written evaluation of the performance of tools and techniques within the context of the project
Weekly project status reports
Overall project review which includes lessons learned to be delivered at the end of the project

10. Technical Requirements
Company LOGO
Technical Requirements
All POS stations will generate an audit report
Website must interface with POS system
Product will be built on a Oracle Database with a GUI Interface
The website will cease taking orders 30 minutes prior to closing

11. Benefits
Integrated workstations will provide a faster and smarter system making the restaurant more efficient and enabling them to deliver a quicker and better service to customers.
Terminals have a smaller environmental foot print by reducing paper trail
Management can perform meaningful analysis and report at higher margins
Customer database allows restaurant to know who their customers are for effective marketing

12. Benefits Continued
Restaurant can track sales, inventory, payroll and schedules.
Eliminate Loss of Product (Shrinkage)
Accuracy and connectivity of all products with pricing
Customer will realize ROI in 2 to 3 years

13. Risk Assessment
Customers fail to order from the website and continue calling in
Customer can reject the system if it doesn’t work well
Interface issues with current Japanese language based systems with possible loss of information

14. Limitations and Exclusions
Company LOGO
Limitations and Exclusions
Dining Room Manager, Beverage Manager, Head Bartender and Head Server are responsible for training entire staff
Site work limited to Monday through Friday 11:00 am to 4:00 pm
Working around construction in some areas

15. Hakubi Organizational Chart

16. Dependencies
Timely and effective communication and support from the client.
Business priorities and technical barriers may prevent them from adequately participating
Network is in place and fully tested

17. Roles and Project Stakeholders
Company LOGO
Roles and Project Stakeholders
Project Sponsor
Provides executive team approval and sponsorship for the project
Project Manager
Provides overall management to the project
Stakeholder
Key provider of requirements and recipient of project deliverable and associated benefits
Team Member
Working project team member who analyzes, designs and ultimately improves or replaces the business processes.

18. Assigned Roles & Stakeholders
Company LOGO
Assigned Roles & Stakeholders
Role
Name
Project Manager
Amber Gillum
Deputy PM / Tech Lead
Sandeep Akkasani
Business Analyst
Database Developer
Prateek Chouda
System Architect
Karm Upadhyay
Web Designer / Testing
Shubhank Shrivastav
VB Developer
Amrit Agarwal

19. Company LOGO
Chain Of Command

20. Approach Collect the data by analyzing the current records.
Company LOGO
Approach
Collect the data by analyzing the current records.
Decide the team and their responsibilities.
Design an Information system.
Develop a web based application.

21. Estimated Cost The estimated cost for this project is $200,000
Company LOGO
Estimated Cost
The estimated cost for this project is $200,000
POS System programmed, Installed and Customized: $4,500 per terminal (not including licenses and excluding taxes)
Team Estimated Effort in Days
Project Manager days
Database Developer days
Web Designer/Test Engineer 60 days
System Architect days
Business Analyst days
VB Developer days

22. Project Controls Weekly Status Reports Risk Management Assessment
Issue Management
Change Management
Communication Management

23. Authorizations The Project Charter will be approved by:
The Project Sponsor
The Project Manager
Project Changes will be approved by:
Project deliverables will be approved/accepted by:
The key Stakeholders

24. Project Charter Approval Form
Name
Signature
Date
Muhammad Rob, Ph.D.
February 14, 2011
Amber Gillum
Sandeep Akkasani
Prateek Chouda
Karm Upadhyay
Shubhank Shrivastav
Amrit Agarwal

25. Comments and Questions
Company LOGO
Comments and Questions

26. Thank You Very Much