1. Module Word 2007 Basics Learning Outcomes Learn basic Word 2007 commands. Create, save, and print documents. Apply text, paragraph, and page formats. Review documents and apply communication skills. Build keyboarding skills. 3

2. Lesson Module 3, Slide 2 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Word Screen 26 Status bar Ribbon New Document Screen Insertion Point

3. Lesson Module 3, Slide 3 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Tabs are located at the top of the Ribbon. Groups contain related items and are positioned at the bottom of the Ribbon. Commands are the buttons, boxes for keying information, and menus that provide a choice of options. Ribbon Basics 26 Tab Group Command

4. Lesson Module 3, Slide 4 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Font Commands 26 Bold Shrink the Font Italic Underline Font Font Size Grow the Font Highlight Font Color Strikethrough Subscript Change Case Clear Formatting Superscript

5. Lesson Module 3, Slide 5 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Office Button 26 Create a new document Open an existing document Save a document Print a document Office Button

6. Lesson Module 3, Slide 6 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Click the Office Button. Click Save. Save & Save As 26 To save an existing document: Save button Save As button

7. Lesson Module 3, Slide 7 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Save & Save As (continued) To save a new document: Click the Office Button and click Save As. Select the file location in the Save in box. If necessary, click New Folder to create and name a new folder. Key the name of the file in the File name box; click Save. 26 Save in box New Folder File name box Save Save As dialog box

8. Lesson Module 3, Slide 8 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Close Document To Close a Document and Leave Word Open: Click the Office Button and click Close at the bottom of the menu. To Close a Document and Exit Word: Click the Close button at the top right of the screen. 26 Close option on Office Button Close button

9. Lesson Module 3, Slide 9 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 New Document To create a new Word document: Click the Office Button and click New to display the New Document dialog box. Click the Blank Document button; then click the Create button. 26 Blank Document button New button

10. Lesson Module 3, Slide 10 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Click the Office Button and double- click the filename in the Recent Documents list. Or Click the Office Button and click the Open button. Click on the appropriate folder, and double-click on the filename. Open An Existing Document 26 Select the file location Double-click on the filename Recent Documents list Open button

11. Lesson Module 3, Slide 11 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Print To print one copy of a document to a default printer: On the Office Button menu, click the arrow next to Print. Select Quick Print. 26 Displays Print dialog box with print options Prints one copy to default printer Displays how document will look when printed Print option on Office Button

12. Lesson Module 3, Slide 12 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Print Preview To preview a document: On the Office Button menu, click the arrow next to Print. Click Print Preview to display how the document will look. 26 Print Preview toolbar Zoom View one or two pages at one time Print from this toolbar Close Print Preview

13. Lesson Module 3, Slide 13 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Exit Word On the Office Button menu, click Exit Word at the lower right side of the menu. Or Click the Close button at the top right of the screen. 26 Close button Exit Word button

14. Lesson Module 3, Slide 14 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Alignment commands – specify how text lines up. Line Spacing – determines the amount of space between lines of text. Shading – applies color as a background for text. Border – applies and removes inside and outside borders. Paragraph Formats 27 Alignment commands Line Spacing Border Shading

15. Lesson Module 3, Slide 15 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Paragraph Formats (continued) Bullets & Numbering – formats lists of information. Decrease & Increase Indent – moves all lines of a paragraph to the right or left. Show/Hide – displays paragraph markings. 27 Show/Hide Decrease & Increase Indent Bullets & Numbering

16. Lesson Module 3, Slide 16 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Alignment Align Text Left—all lines begin at left margin. Center—all lines are centered. Align Text Right—all lines are aligned at the right margin. Justify—all lines are aligned at both the left and right margins. 27 Justify Align Text Right Align Text Left Center

17. Lesson Module 3, Slide 17 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Bullets & Numbering To apply Bullets and Numbering: Key the list. Select the list and click either the Bullets or Numbering command. 27 Bullets command Numbering command

18. Lesson Module 3, Slide 18 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Bullets & Numbering (continued) To select a different format: Click the down arrow on either the Bullets or the Numbering command to display the library of styles. Select the desired style. 27 Bullet Library Numbering Library

19. Lesson Module 3, Slide 19 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Line Spacing To change line spacing: Position the insertion point in the paragraph whose spacing you wish to change. Click the Line Spacing command and select the desired spacing. 27 Line Spacing button Spacing options

20. Lesson Module 3, Slide 20 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Remove Space After Paragraph Position the insertion point at the end of the paragraph were space should be removed. Click the Line Spacing command; then click Remove Space After Paragraph. 27 Line Spacing command Remove Space After Paragraph

21. Lesson Module 3, Slide 21 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Cut, Copy, Paste To cut text - select the text and click the Cut command (removes text from its current location and places it on the Clipboard). To copy text - select the text to be copied and click the Copy command. To paste text - position the insertion point and click the Paste command. 27 Cut command Copy command Paste command

22. Lesson Module 3, Slide 22 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Format Painter To copy a paragraph format to a single paragraph: Click in the paragraph that has the desired format. Click the Format Painter. Click in the paragraph to copy the desired format. 27 Format Painter button

23. Lesson Module 3, Slide 23 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Format Painter (continued) To copy a paragraph format to multiple paragraphs: Double-click the Format Painter to keep it turned on. Click in the paragraphs to copy the desired format. Click Format Painter to turn it off. 27

24. Lesson Module 3, Slide 24 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Quick Access Toolbar Save - preserves the current version of a document. A new document displays the Save As dialog box. Undo - reverses the most recent action you have taken. The down arrow displays a list of the commands that you can undo. Redo - reverses the last Undo; it can be used several times to redo the past several actions. 27 RedoSaveUndo

25. Lesson Module 3, Slide 25 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Mini Toolbar To use the Mini toolbar: Select the text you wish to format. Point the mouse at the Mini toolbar when it appears. Click the command(s) that you want to apply. 27 The Mini toolbar provides a shortcut to frequently used formatting commands.

26. Lesson Module 3, Slide 26 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Margins To change margins: In the Page Setup Group on the Page Layout tab, click the down arrow on the Margins command to display the gallery of margin options. Click the desired margins option. 28 Margins command Gallery of margin options

27. Lesson Module 3, Slide 27 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Orientation To change page orientation: Click the down arrow on the Orientation command. Select desired orientation. Portrait – (default) positions text so top edge of paper is 8.5” wide. Landscape – positions text so top edge of paper is 11” wide. 28 Orientation command Portrait Landscape

28. Lesson Module 3, Slide 28 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Date & Time To insert the date and/or time: Position the insertion point. In the Text group on the Insert menu, click the Date & Time command to display the Date and Time dialog box. Select the desired date or time format; click OK. 28 Date & Time command Date and Time dialog box Date and time formats

29. Lesson Module 3, Slide 29 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Ruler & Indent To indent text using the Ruler: Drag the Indent Markers on each side of the Ruler. 28 Line of writing Indent markers Tab alignment marker

30. Lesson Module 3, Slide 30 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Ruler & Indent (continued) To indent text using the Indent command: Click the Indent command. Click the up arrows on both the left and right side to increase them. 28 Indent command

31. Lesson Module 3, Slide 31 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Tabs Left Tab - aligns text at the left. Center Tab - aligns text evenly on both sides of the tab stop. Right Tab - aligns text at the right. Decimal Tab - aligns numbers at the decimal point. Bar Tab - aligns text to the right of a vertical bar. 28 Center Tab Left Tab Right TabAlignment button

32. Lesson Module 3, Slide 32 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Tabs (continued) To set a tab: Click the Alignment button to select the tab type; click the Horizontal Ruler where you want the tab. To delete or clear a tab: Click the tab marker on the ruler, and drag it straight down. To move a tab: Click the tab marker on the Ruler, and drag it to the new location. 28

33. Lesson Module 3, Slide 33 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Scroll Bar & Views Use the scroll bar to move through a document. Use the Slider to zoom in and out on a document. Use Views to display a document in different formats. 29 Scroll bar View buttons Slider

34. Lesson Module 3, Slide 34 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Views Print Layout—displays how the document will look when printed. Full Screen Reading—uses the full screen to display the document. Web Layout—displays the document as it will appear on the Web. 29 Print Layout Full Screen Reading Web Layout

35. Lesson Module 3, Slide 35 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Views (continued) Outline —displays the document in outline format. Draft—displays the document without graphics and formatting. 29 Outline Draft

36. Lesson Module 3, Slide 36 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Spelling & Grammar Correct errors as you key: Red - spelling or keying errors Green - grammar errors Blue - contextual errors Click Spelling & Grammar to check the entire document at once. 29 Spelling & Grammar dialog box Spelling & Grammar button Errors appear as squiggly lines

37. Lesson Module 3, Slide 37 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60 Spelling & Grammar (continued) Verify Grammar and Spelling status on the status bar: Still checking Contains errors Error free 29