1. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Office Fundamentals Robert Grauer, Linda Ericksen, Keith Mulbery Exploring Microsoft Office 2007

2. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2 Objectives Identify common interface components Use Office 2007 help Open a file Save a file Print a document Select text to edit Edit text in the insert and overtype modes

3. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 Objectives (continued) Move and copy text Find, replace, and go to text Undo and Redo Use language tools Apply font attributes Copy formats with Format Painter

4. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 Office 2007 Applications Word Document processing Excel Spreadsheet PowerPoint Presentation Access Database

5. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 Common Interface Components Office Button  Office Menu Quick Access Toolbar Title Bar Ribbon  Tabs  Groups  Commands Status Bar

6. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6 Common Interface Components Office Button Quick Access toolbar Title bar Office menu

7. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 The Ribbon Ribbon Tabs Active tab Groups Commands

8. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8 The Ribbon (continued)

9. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 The Ribbon (continued) Dialog box launcher Gallery Live preview Contextual tab

10. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 Keyboard Shortcuts Key tip

11. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 The Status Bar Status bar View commands Zoom slider

12. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 Office 2007 Help Help button Dialog box Search box Help topics Print topic Table of contents

13. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13 Super ToolTip Help Command name Command description Additional help

14. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14 Dialog Box Help Open dialog box

15. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15 Universal Tasks Manipulating files  Creating new files  Opening files  Saving files  Printing files Manipulating documents  Editing documents  Formatting documents

16. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Creating New Files Software Default Filename Word Document1 PowerPoint Presentation1 Excel Book1 Access Database1

17. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Saving a File 1. My Places bar Files in the My Documents folder Folder selected Create a new folder Up one level 2. Views 3. 4.

18. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 My Places Bar Folder to add Point here and right-click Shortcut menu

19. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Opening a File Storage location Down arrow View of folders and files in My Documents My Places bar Look in toolbar buttons

20. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20 Open Dialog Box Open arrow Open options

21. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Recent Documents List Recently used documents Push pin

22. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Previewing a Document Document Close print preview

23. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23 Print Dialog Box Printer Pages to print Number of copies What to print Manual duplex

24. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Quick Printing Dialog box launcher Move up on list

25. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Basic Tasks Editing Documents Selecting Inserting Overtype Moving Copying Clipboard Finding Replacing Formatting Documents Font Format Painter Go to Undo Repeat Spelling Grammar Thesaurus Research

26. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26 Selecting Text Mini toolbar Selected text

27. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Selecting Text (continued) Single word Whole line Whole sentence Whole paragraph

28. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28 Insert or Overtype Use overtype mode Set the insert key

29. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 29 Moving and Copying Clipboard commands Formatting options Cut Copy

30. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 30 The Clipboard Dialog box launcher Clipboard pane Text clips Text to paste Paste option Option button

31. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 31 Find Command Find Next button

32. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 32 Find and Replace Command Replace Replace All

33. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 33 Go To Command Page number

34. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 34 Undo and Repeat Action list Undo Repeat

35. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 35 Language Tools Spelling error Grammar error Shortcut menu with possible spellings Options Proofing group

36. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 36 Research Go button Keyword or search term Results

37. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 37 Font Attributes Font dialog box launcher Selected attribute Preview in dialog box Live preview

38. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 38 The Format Painter Format Painter Font loaded in Format Painter Attributes of font in Format Painter

39. Copyright © 2008 Pearson Prentice Hall. All rights reserved. 39 Questions?