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Government Integrated Financial Management Information System (GIFMIS) PAGBA Iloilo City April 4-5, 2013 1.

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Presentation on theme: "Government Integrated Financial Management Information System (GIFMIS) PAGBA Iloilo City April 4-5, 2013 1."— Presentation transcript:

1 Government Integrated Financial Management Information System (GIFMIS) PAGBA Iloilo City April 4-5,

2 Agenda PFM Governance Structure GIFMIS Conceptual Design Current Status Next Steps Conceptual Design Contents Coverage and Features Scope Interfaces Blueprint Key Decision Points Phasing Timelines GIFMIS Project Unit 2

3 PFM Governance Structure 3 PRINCIPALS (COA Chair, DBM and DOF Secretary) PFM COMMITTEE PROGRAM MANAGEMENT OFFICE PROCUREMENT UNIT/ Inter-agency BAC PIU GIFMIS DEVT PROJECT PIU BUDGET REPORTING & PERFORMANCE STANDARDS PROJECT PIU IMPROVEMENT OF TREASURY CASH MANAGEMENT PROJECT PIU LIABILITY MANAGEMENT PROJECT PIU CAPACITY BUILDING PROJECT TRACK 2TRACK 1 PIU ACCOUNTING AND AUDITING REFORMS PROJECT

4 GIFMIS Conceptual Design Conceptual Design –Blueprint for the system Business processes to be supported (scope) Public sector units to be covered (coverage) Nature and extent of the support (functionality) –Roadmap for implementation 4

5 Current Status GIFMIS Conceptual Design –PricewaterhouseCoopers (PwC) started on July 03, 2012 –Draft Report on GIFMIS Conceptual Design submitted to GoP on December 05, 2012 –Review Report and Comments submitted to PwC on February 06, 2013 –PwC expected to submit Final Report on GIFMIS Conceptual Design on March

6 Next Steps –March 29, 2013 – Detailed functional design, data digitization and migration requirements –April 30, 2013 – Detailed technical design, systems quality assurance approach and requirements –May 31, 2013 – Draft Bidding Documents for acquisition of goods and services –June 30, 2013 – Final Bidding Documents for acquisition of goods and services 6

7 Conceptual Design Contents PwC Draft Report on Conceptual Design –Introduction –Current Environment –PFM Processes and Systems Assessment and Improvement Opportunities Per Function/Process –Overview of Current Environment –Key Observations –Recommended Changes (with GIFMIS support) –Benefits of Proposed Changes –Overview of GIFMIS Scope and Functionality Scope, coverage and functionality –Functional Requirements for GIFMIS Per Function/Process –Change Management Needs Training Communication –Implementation Approach and Planning Phasing Timelines Key Decision Points and Recommendations –Changes to the Regulatory Framework 7

8 Coverage and Features Coverage –National Government Agencies Features –Support for the Treasury Single Account (TSA) –Support for the Unified Account Code Structure (UACS) 8

9 9 GIFMIS Budget Preparation Budget Execution Expenditur e Cash Management DB DBM COA DOF/BTr Spending Agencies Audit Trail DW Business Rules Integration Budget Management Revenue Business Intelligen ce Report Generato r Fiscal Reporting Transpare ncy Portal Accounting Engine Gov’t Portal Access Control Common Objects (Org Chart, Creditors, Banks, etc.) UACS \ BCCoA TSA

10 Scope Scope of GIFMIS –Fiscal Simulation (i.e. Macro-economic Forecasting) –Budget Preparation –Budget Management –Commitments Management –Payments Management –Receipts Management –Cash Management –Accounting and Fiscal Reporting –GIFMIS Portal –Data Warehousing, Business Intelligence, Analysis and Reporting Tools 10

11 Interfaces Interfaces with other PFM Systems/Functions –Asset Management –Debt Management (DMFAS) –Human Resource Management (GMIS/GHRIS) –National Payroll System (NPS) –Tax and Revenue Management (e-TIS, Customs System) –Auditing Management (IRRBAS) –Public Procurement Management (PhilGEPS) –Banking Systems (Systems at the Central Bank, GSB and Commercial Banks, etc.) –Government Executive Information System (GEIS) –Securities Management (BTr) 11

12 Fiscal Simulation Budget Preparation Budget Management Budget Execution Commitment Management Payments Management Receipts Management Cash Management Accounting & Fiscal Reporting GIFMIS Data Warehousing Business Intelligence Portal User Fiscal Simulation Budget Preparation Budget Management Budget Execution Commitment Management Payments Management Receipts Management Cash Management Accounting & Fiscal Reporting Asset Management Procurement (PhilGEPS) Debt Mgmt (DMFAS) Human Resources Management Payroll (NPS) Plantilla (GMIS) Revenue Management Customs (BOC) Internal Revenue (BIR) Auditing Mgmt (IRRBAS) Securities Management GIFMIS Data Warehousing Business Intelligence Government EIS (GEIS) Central Bank & Government Servicing Banks (TSA) Commercial Banks Creditor Vendor/ Supplier Public Employee Portal

13 Fiscal Simulation Budget Preparation Budget Management Budget Execution Commitment Management Payments Management Receipts Management Cash Management Accounting & Fiscal Reporting GIFMIS Data Warehousing Business Intelligence Portal

14 Fiscal Simulation Budget Preparation Budget Management Budget Execution Commitment Management Payments Management Receipts Management Cash Management Accounting & Fiscal Reporting Asset Management Procurement (PhilGEPS) Debt Mgmt (DMFAS) Human Resources Management Payroll (NPS) Plantilla (GMIS) Revenue Management Customs (BOC) Internal Revenue (BIR) Securities Management GIFMIS Data Warehousing Business Intelligence Government EIS (GEIS) Central Bank & Government Servicing Banks (TSA) Commercial Banks Creditor Vendor/ Supplier Public Employee Portal User Auditing Mgmt (IRRBAS)

15 Key Decision Points Processing model –Centralized processing of transactions, with centralized release of cash and decentralized payment approval by all agencies Deployment model –Centralized deployment of the system Hosting –iGov Initiative – National Government Data Centre, Disaster & Recovery and VPN 15

16 Key Decision Points Application Development Approach –Best market offer: COTS or LDSW or hybrid –Appraised on scope, quality, time and cost Procurement Approach –First procurement package: all products, services and infrastructure for GIFMIS – ICB – 1 Step –Second procurement package: infrastructure for end users – NCB 16

17 Phasing –Single phase for GIFMIS functions/modules –Pilot Oversight Agencies –DBM –COA –DOF –BTr Revenue Agencies –BIR –BOC Spending Agencies –DepEd 17

18 Timelines Indicative timelines 18 June 2013Finalize bidding documents July 2013Bidding and selection (procurement) process February 2014Sign contract with Systems Integrator August 2014Finalize business process review and requirements April 2015System development, configuration and customization June 2015User acceptance testing September 2015User training October 2015Phase I go-live for Pilot Agencies

19 GIFMIS Project Unit GIFMIS Project Unit (a.k.a. Blue Team) –Hiring process already started for the Functional Team –Procurement of the Change Management Team under way 19

20 GIFMIS Project Unit 20 Change Management Lead Functional Lead Quality Management Lead Technical Lead Central Contact Center Lead Project Manager Support Staff Project Coordinators Technical Team Change Management Team CCC TeamQM Team Functional Team NPS/GHRIS AND GIFMIS

21 THANK YOU! 21


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