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Project Control System Follow up Workshops. 2 Agenda Introduction Discussion Worked Example Close User Feedback Page Amendments to the PCS Discussion.

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Presentation on theme: "Project Control System Follow up Workshops. 2 Agenda Introduction Discussion Worked Example Close User Feedback Page Amendments to the PCS Discussion."— Presentation transcript:

1 Project Control System Follow up Workshops

2 2 Agenda Introduction Discussion Worked Example Close User Feedback Page Amendments to the PCS Discussion Tea/ Coffee Lunch Recap

3 3 Launch and Implementation National Conference –13 th May 2004 –230 Attendees –Circulation of Quality Module –Notification of Implementation Procedure –Notification of date of Initial Workshops Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

4 4 Launch and Implementation Initial Workshops –2 nd June -Roscrea Training Centre –3 rd June-Ballincollig Training Centre –8 th June-Great Southern Airport Hotel, Dublin –9 th June-Castlebar Training Centre –10 th June-Stranorlar Training Centre Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

5 5 Launch and Implementation Initial Workshops Agenda Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

6 6 Launch and Implementation Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

7 7 Launch and Implementation Follow Up Workshops –12 th October -Ballycoolin Training Centre –13 th October-Roscrea Training Centre –14 th October -Ballincollig Training Centre –19 th October-Castlebar Training Centre –20 th October-Stranorlar Training Centre Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

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9 9 PCS Brief Secure Best Practice Procedures based system WS Procedures Manual Applicable to WSIP & RWP Projects Design / Planning, procurement and construction stages Traditional and DB/DBO procurement Quality, Time & Cost Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

10 10 Implementation All new Projects All existing Projects (from appropriate stage) –Discuss and agree at next Steering Group Meeting –Begin implementation by following Steering Group Meeting Use PCS report for discussion Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

11 11 Where does the PCS fit in ? Brief Appointment of Consultant Preliminary Report Contract / Tender Documents Procurement Construction & Commissioning Operation & Maintenance PMS PCS

12 12 Procedures Manual The Procedures Manual has been: Reviewed Updated Re-ordered Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

13 13 Procedures Manual Includes the following Chapters : 1. Overview 2. Assessment of Needs 3. PQP and System set-up 4. Financial & Time Management 5. Consultants Brief 6. Appointment of Consultants 7. Statutory Processes 8. Preliminary Report 9. PPP Projects 10. Traditional Contracts 11. Operation and Maintenance 12. Other Projects 13. Post Project Review Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

14 14 PCS The PCS has been : Numbered in line with the Procedures Manual Formatted in a similar way to the Procedures Manual Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

15 15 PCS Includes the following Procedures 1. Overview 2. Assessment of Needs 3. PQP and System set-up 4. Financial & Time Management 5. Consultants Brief 6. Appointment of Consultants 7. Statutory Processes 8. Preliminary Report 9. PPP Projects 10. Traditional contracts 11. Operation and Maintenance 12. Other Projects 13. Post Project Review Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

16 16 The Project Control System (PCS) TimeCost Quality PCS Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

17 17 Project Time line PlanningConstructionOps Procedures Manual PCSPMS Time Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

18 Getting Started

19 19 Getting started Project Quality Plan (PQP) Process map PCS documents Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

20 20 Project Quality Plan Project Quality Plan (PQP) joins everything together for a given project Two key parts 1.Setting up the PQP Paper based 2.Setting up the database Computer based Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

21 21 Setting Up the PQP Starting the PQP The PQP Identify applicable PCS procedures The Preliminary Work Programme The Detailed Work Programme PCS3 - Project Quality Plan & System Set up –APCS3A – PROJECT QUALITY PLAN REPORT –APCS3B – AMENDMENTS TO THE PROJECT QUALITY PLAN REPORT

22 22 Project Time line PlanningConstructionOps Procedures Manual PCSPMS Time Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

23 23 Process Map

24 24 First Steps

25 25 PCS - Documents Each reporting procedure comprises six sections Section 1- Purpose Section 2- Responsibilities Section 3- Appendices Section 4- Description of Procedure Section 5- Guidance notes Section 6- Schedule of Responsibilities PCS10A – Contract Documents Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

26 26 Schedule of Responsibilities PCS10A – Contract Documents

27 Bringing the system together

28 28 The Project Control System (PCS) TimeCost Quality PCS

29 29 PCS Quality & Time Paper based system is a ready reference for what needs to be done and how to do it Computer based system is a two part system –Report production –Data Inputting The two parts are directly linked Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

30 30 Progress reporting Quality section of the PCS Earned progress This is input into the database for reporting

31 31 Progress data

32 32 Progress data

33 33 PCS Progress reporting Microsoft Access 2000 operating system Recognises the PCS manual phases System tailors the reports to suit the Project All automatically generated Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

34 34 PCS Time & Cost Data Inputting –Intuitive –Reflects the structure of the PCS Manual Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

35 35 WSIP/01 Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

36 36 WSIP/02a Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

37 37 WSIP/02b Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

38 38 Keeping it going Update the PQP Relevant on a day to day basis It is a live document Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

39 39 Websites WSNTG Website User Feedback Page Queries Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

40 40 WSNTG PCSCIS Document LibraryAbout

41 41

42 42

43 43 WSNTG PCSCIS Document LibraryAbout

44 44 WSNTG PCSCIS Document LibraryAbout Water Services PCS Rural Water PCS

45 45 Water Services National Training Group: Project Control System (PCS) PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 Welcome to the Water Services National Training Group Project Control System (The PCS) The PCS is a System designed to provide a system by which Local Authorities can monitor and Control the Procurement and delivery of Projects under the Water Services Investment Programme under the headings of Time, Cost and Quality. The PCS also provides a standard system for reporting under each of these headings throughout the Design and Construction Phases. The PCS| User Feedback | Frequently Asked Questions PCS 1 Project Control System – Over view PCS 2 Assessment of Needs PCS 3 Project Quality Plan and System Set-Up PCS 4 Financial and Time Management PCS 5 Consultants Brief PCS 6 Appointment of Consultants PCS 7 Statutory Procedures PCS 8 Preliminary Report

46 46 Water Services National Training Group: Project Control System (PCS) PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 PCS Quality Module PCS Time and Cost Module PCS Schedule of Updates The PCS| User Feedback | Frequently Asked Questions The PCS Links to PCS Quality in a similar format to the Procedures manual Links to PCS Time and Cost Database Links to Schedule of PCS Updates – simple table

47 47 Water Services National Training Group: Project Control System (PCS) PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 The PCS| User Feedback | Frequently Asked Questions PCS 1 Project Control System – Over view PCS 2 Assessment of Needs PCS 3 ProjectQuality Plan and System Set-Up PCS 4 Financial and Time Management PCS 5 Consultants Brief PCS 6 Appointment of Consultants PCS 7 Statutory Procedures PCS 8 Preliminary Report Schedule of Updates DatePCS No.Detail

48 48 Water Services National Training Group: Project Control System (PCS) PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 Name* Organisation* Comments Q. Do you require an individual response (Please tick one)? YesNo If yes then please enter your address: *Optional – if provided, this information will only be used for the processing of feedback; it will not be posted on the website Submit User Feedback The PCS| User Feedback | Frequently Asked Questions

49 49 Water Services National Training Group: Project Control System (PCS) PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 Recent Questions Question Ref:322Submission Date: 25/06/2004 Response Date: 27/06/2004 Q. How do I enter the Approved Monies against the Planning Phases? A. The Approved Monies from the DEHLG Approval Form are entered in the Project Set Up page, which can be found under the General Control Panel. Question Ref:321Submission Date: 25/06/2004 Response Date: 27/06/2004 Q. How do I …….? A. The ….. Question Ref:320Submission Date: 23/06/2004 Response Date: 27/06/2004 Q. How do I …….? A. The ….. Search Criteria Order by All of these words:time frame: Any of these words:date range: Frequently Asked Questions 1 Jan04 \/ 7 Jan04 \/ Anytime \/ The PCS| User Feedback | Frequently Asked Questions

50 50 Websites WSNTG Website User Feedback Page Queries Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

51 51 Amendments to PCS Quality Module Time and Cost Module Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

52 52 Discussion Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

53 53 Discussion Introduction Discussion Worked Example Close User Feedback Amendments to the PCS Discussion Recap

54 54 Close Introduction Discussion Worked Example Close User Feedback Page Amendments to the PCS Discussion Recap


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