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Diabetes Recognition Program (DRP) January 2015. 2 DRP Workshop January 2015 NCQA and DRP Overview DRP Application & Survey Process Benefits of Recognition.

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Presentation on theme: "Diabetes Recognition Program (DRP) January 2015. 2 DRP Workshop January 2015 NCQA and DRP Overview DRP Application & Survey Process Benefits of Recognition."— Presentation transcript:

1 Diabetes Recognition Program (DRP) January 2015

2 2 DRP Workshop January 2015 NCQA and DRP Overview DRP Application & Survey Process Benefits of Recognition Getting On Board Session Agenda

3 3 DRP Workshop January 2015 NCQA is a private, independent non-profit health care quality oversight organization founded in 1990 NCQA is committed to measurement, transparency, and accountability NCQA unites diverse groups around a common goal: improving health care quality MISSION To improve the quality of health care VISION To transform health care through quality measurement, transparency, and accountability A Brief Introduction To NCQA

4 4 DRP Workshop January 2015 Launched in 1997 Voluntary program; non punitive Use nationally recognized reliable, valid measures DRP Basics… 3-year Recognition period Over 10,000 clinicians Recognized nationally

5 5 DRP Workshop January 2015 What is the DRP application and survey process?

6 6 DRP Workshop January 2015 DRP Adult Measures Outcome Measures –HbA1c Control >9.0%* –HbA1c Control <8.0% –HbA1c Control <7.0% –Blood Pressure Control ≥140/90 mm Hg* Process Measures –Eye Examination –Smoking and Tobacco Use and Cessation and Treatment Assistance –Nephropathy Assessment –Foot Examination *Denotes poor control.

7 7 DRP Workshop January 2015 Who May Apply? An individual clinician (i.e., physician, nurse practitioner, physician assistant) or a clinician group To be eligible, applicants must: –have a current, non restricted license as a doctor of medicine (MD) or doctor of osteopathy (DO) or nurse practitioner (NP) or physician assistant (PA) –provide continuing care to patients with diabetes –have had face-to-face contact with and submit data on a sample of patients with diabetes

8 8 DRP Workshop January 2015 Review program information -www.ncqa.org/DRPwww.ncqa.org/DRP Purchase the “2015 DRP Package” Review materials & sign Agreements -DRP Requirements -Recognition Review Agreement and BA Agreement -Data Collection Tool (Web-based) Identify the patient sample -Patient sample must be identified using the DRP patient selection methodology or a random sample methodology approved in advance by NCQA Abstract medical record data Enter data in Data Collection Tool Submit completed materials to NCQA What is the Process?

9 9 DRP Workshop January 2015 Guidelines for Identifying Patient Sample The patient sample must: -be identified using the DRP patient identification methodology or a random sample methodology approved in advance by NCQA. -be selected across the entire patient population regardless of the patient's method of payment (e.g., health plan, Medicare, Medicaid, employer, self-pay or other payment mechanism.) -include all eligible patients (i.e., eligible patients must not be excluded from the sample).

10 10 DRP Workshop January 2015 Sample Size Requirement - Individual Individual Clinician 1 clinician (physician, nurse practitioner or physician assistant) practicing in any setting who provides continuing care to patients with diabetes Sample Size 25 patients per clinician Public reporting on Web Site Listed by individual names

11 11 DRP Workshop January 2015 Clinician Group An entity (e.g., group practice) of 2 or more clinicians: –who practice at the same site –who share responsibility for a common panel of patients Sample Size A maximum of 200 patients as shown in the table below: Public reporting on Web Site Listed by group or site name only Sample Size Requirement – Group Number of clinicians per site Sample Size Requirement or more200

12 12 DRP Workshop January 2015 Sample Size Requirement – Individual Multiple (9 or more clinicians at one Site) Individual Multiple NCQA selects sample of clinicians from the practice site Group abstracts data for the sample of clinicians Recognition decision based on data for the sample of clinicians (see DRP Requirements, Appendix 3 for details) Sample Size 25 patients per clinician Public reporting on Web Site Listed by individual names

13 13 DRP Workshop January 2015 Patient Selection Methodology Pick a chart “Start Date ” –The date applicants begin to select the patient sample On each day moving backward from the start date, consecutively evaluate the eligibility of each patient seen for an office visit Select patients meeting the 3 eligibility criteria until the required sample size is met –May not go back more than 12 months from the start date to select patients

14 14 DRP Workshop January 2015 An eligible patient is one who meets 3 criteria: –Is 18 – 75 years of age –has had a diagnosis of diabetes or notation of prescribed insulin or oral hypoglycemics/antihyperglycemics for at least 12 months –has been under the care of the applicant clinician (or clinician group*) for at least 12 months. * Does not apply to clinicians seeking individual recognition Eligible Patient Definition

15 15 DRP Workshop January 2015 Select the Patient Sample Step 1 – Establish a Start Date Step 1 Establish a Start Date -The Start Date is the date you begin to select the patient sample Attention Applicants must submit the completed DCT and supporting materials to NCQA within 180 calendar days of the start date. Example You select February 1, 2015

16 16 DRP Workshop January 2015 Select the Patient Sample Step 2 – Identify Eligible Patients Step 2 Identify eligible patients –On each day moving backward from the start date, consecutively evaluate the eligibility of each patient seen for an office visit –Select patients who meet the 3 eligibility criteria –Identify eligible patients until the required sample size is met May not go back more than 12 months from the start date to select patients Example Moving consecutively backward from 2/1/15, you identify 25 eligible patients who had office visits on the following dates: Visit Date Identified as Eligible Number of Patients identified 1/31/153 1/30/156 1/29/155 1/15/157 1/04/154

17 17 DRP Workshop January 2015 Abstract Medical Record Data After selecting the patient sample, abstract data for patient care completed: –for a12-month period going back from the last visit date that occurred prior to the start date –from medical record documentation (electronic or paper), administrative data systems or registries

18 18 DRP Workshop January 2015 Abstract Medical Record Data Determine the 12-month Abstraction Period Determine 12-month Abstraction Period –When moving backward from the start date, the visit date that a patient is identified as eligible establishes that patient’s 12-month abstraction period –After determining each patient’s 12-month abstraction period, abstract data for care completed for each patient in the sample. Example 12-month abstraction periods for the 25 patients identified : Visit Date Identified as Eligible 12-month Abstraction Period Number of Patients 1/31/151/31/15 – 1/30/143 1/30/151/30/15 – 1/29/146 1/29/151/29/15 – 1/28/145 1/15/151/15/15 – 1/14/147 1/04/151/04/15 – 1/03/144

19 19 DRP Workshop January 2015 Scoring of Measures Scored Measures Threshold Points (% of patients in sample) HbA1c Control >9.0 % *  15% 15.0 HbA1c Control <8.0 % 65% 10.0 HbA1c Control <7.0% 40% 7.0 Blood Pressure Control >140/90 mm Hg *  35% 30.0 Eye Examination 60% 12.0 Smoking and Tobacco Use and Cessation and Treatment Assistance 85% 12.0 Nephropathy Assessment 85% 7.0 Foot Examination 80% 7.0 Total Points = Points to Achieve Recognition = 70.0 * A measure of poor control

20 20 DRP Workshop January 2015 Data Abstraction Data Elements –Record date and value of most recent HbA1c performed within the 12- month abstraction period Tips –To receive credit for the measure of poor control, no more than 15% of patients can have HbA1c results >9.0% Patients are included in the numerator if the: –HbA1c is >9% –HbA1c result is missing –the HbA1c was not done within the abstraction period HbA1c Testing and Control Proportion w/HbA1c > 9.0%* Proportion w/HbA1c  8.0% Proportion w/HbA1c  7.0% * A measure of poor control

21 21 DRP Workshop January 2015 Data Abstraction Data Elements –Record date and value of most recent blood pressure measurement performed within the 12-month abstraction period Tips –To receive credit for the measure of poor control, no more than 35% of patients can have B/P measurements >/= 140/90 Patients are included in the numerator if the: –B/P is >/= 140/90 systolic or diastolic –B/P result is missing –B/P was not done within the abstraction period Blood Pressure Measurement Proportion >/= 140/90 mm Hg * * A measure of poor control

22 22 DRP Workshop January 2015 Data Abstraction Data Element –Record date of most recent retinal or dilated eye exam performed within the 12- month abstraction period May use date within the past two years if patient showed no evidence of retinopathy in the 12 months prior to the abstraction period Tips –Patient self-report is not acceptable –Use notes, reports, letters or photographs from eye care professionals –If exam performed by a non eye care professional, documentation must state dilated exam Eye Examination

23 23 DRP Workshop January 2015 Data Abstraction Data Element –Document smoking and tobacco use status –For smokers/tobacco users, record date that documents cessation counseling or treatment within the 12-month abstraction period Tips –If there is documentation that the patient is a non- smoker/non-tobacco user, no further documentation is required. Smoking and Tobacco Use and Cessation and Treatment and Assistance

24 24 DRP Workshop January 2015 Data Abstraction Data Element –Record date of most recent foot exam within the 12-month abstraction period Tips –May use notes, reports, letters or assessments from podiatrists, PCP or your own examination –A foot exam must include a visual inspection, sensory exam with monofilament AND pulse exam. Foot Examination

25 25 DRP Workshop January 2015 Data Abstraction Data Element –Record date of most recent nephropathy assessment within the 12-month abstraction period Tips –Documentation must include one of the following: –Microalbuminuria test –Positive urinalysis for protein –Medical attention for nephropathy –Evidence of ACE/ARB therapy Nephropathy Assessment

26 26 DRP Workshop January 2015 Data Collection Tool

27 27 DRP Workshop January 2015 Data for Submission Via secure portal: Completed Data Collection Tool –Business Associates Agreement –DRP Recognition Review Agreement Via mail service or electronically Application fee –Payable by check or credit card

28 28 DRP Workshop January 2015 What Happens Next? Within 30 days of receiving all information needed to complete the application, NCQA reviews and makes recognition decisions –5 percent of applications are selected for audit Clinicians or groups achieving Recognition receive: –letter of recognition –posting to the Recognition Directory –certificate of Recognition –media kit/marketing and advertising guidelines

29 29 DRP Workshop January 2015 Benefits of Recognition Distinction in provider directories Establish eligibility for pay-for-performance rewards or differential reimbursement from payers and health plans –For example: Bridges to Excellence (BTE) Receive credit toward maintenance of board certification –For example: American Board of Family Medicine (ABFM) American Board of Internal Medicine (ABIM)

30 30 DRP Workshop January 2015 Getting On Board Before | I'm Considering Health Plans Using Recognition Program Training DRP Pricing & Fee Schedule Purchase Materials & Standards Changes to Diabetes Recognition Program (DRP) During | I'm in Process Program Training DRP Pricing & Fee Schedule Application Fee Check Cover Sheet Use of DRP & HSRP in PCMH After | I'm Recognized Seals & Graphics Advertising Guidelines Marketing Approval is No Longer Required Changes to Diabetes Recognition Program (DRP) Purchase Materials & Standards ABFM ABIM Use of DRP & HSRP in PCMH

31 31 DRP Workshop January 2015 Mailing Address NCQA Attn: Diabetes Recognition Program th Street, NW, Suite 1000 Washington, DC Customer Support (questions on DRP in general, purchasing the Data Collection Tool, etc.) –my.ncqa: If you are already registered in any NCQA system (other than ISS, the Interactive Survey System), use your existing NCQA credentials to sign into my.ncqa. If you do not have an NCQA login, create a new account in my.ncqa.my.ncqa –By Phone: DRP Staff (questions on sampling methodology, measures, etc.) PCS: Web DRP Contact Information


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