1. LCAP and Accountability Meeting January 23, 2015
J Jesus Contreras
Accountability and Compliance Coordinator
Accountability – Innovation - Results
Anne

2. AGENDA 1. LCAP: > Annual Update
> Goals; Expenditures; CORE Program
2. Accountability:
> LCAP; LEAP; SPSA Alignment and Other Plans Alignment
> Goals; Expenditures; CORE Program and Federal Revenue (T1)
> State and Federal Accountability
3. Calendar Updates:
> LCAP Timeline
Gary

3. Resources: Episode 9 and 10 – SBE NEW Template
videos/
California Department of Education (CDE) LCFF web page at:

4. Resources:
Please note that the date for LCAP Webinar Part 3 has recently changed. The most up-to-date information is below.
The LCAP Webinar Part 3 – Making Data Meaningful in the LCAP will be presented from 3:30-4:30 p.m. on Monday, February 2, 2015.
You may view the latest post at

5. LCFF-LCAP - Mindset
The revision/update of the Local Control and Accountability Plan (LCAP) will continue to be rooted in the principles for EQUITY established in the Local Control funding Formula (LCFF) statute:
Improved student outcomes & elimination of subgroup gaps
Subsidiarity – LCAP Goals, Actions and Services  Results
Transparency
Stakeholder Engagement

6. LCFF/LCAP State Priorities
Here you can see the 8 district and 2 County Office of Education priorities in the LCAP groups. Each of these priorities must be addressed in the LCAP. Districts and COEs may also have additional local priorities that they add to the required state priorities.

7. 8 State Priorities and Related Data Elements Needs Assessment Goals Resource Alignment Services Outcomes
Student Achievement
Performance on assessments
Academic Performance Index
College and Career Readiness
English learners becoming reclassified and proficient
Advanced Placement Exams passage
Prepared through Early Assessment Program
School Climate
Student suspension rates
Student expulsion rates
Other local measures
Student Engagement
School attendance rates
Chronic absenteeism rates
Middle School dropout rates
High School dropout rates
High School graduation rates
Implementation of CCSS
CCSS implementation results for all students, including English learners
Parental Involvement
Efforts to seek parent input
Promotion of parental participation and leadership
Basic Services
Rate of teacher mis-assignments
Student Access to standards-aligned instructional resources and materials
Facilities
Other Student Outcomes
Other indicators of student performance in courses of study. May include performance and other exams.
Course Access
Student access and enrollment in courses of study

8. 2015-16 Revised LCAP Section 1: Stakeholder Engagement
Section 2: Goals, Actions, Expenditures, and Progress indicators
Annual Update
Section 3: Use of Supplemental and Concentration Grant Funds and Proportionality

9. “New” LCAP Section 2 (2015-16) GOAL:
Related State and/or Local Priorities:
1__ 2__ 3__ 4__ 5__ 6__ 7__ 8__
COE only: 9__ 10__
Local : Specify _____________________
Identified Need :
Goal Applies to:
Schools:
Applicable Pupil Subgroups:
LCAP Year 1: xxxx-xx
Expected Annual
Measurable Outcomes:
Actions/Services
Scope of Service
Pupils to be served within identified scope of service
Budgeted
Expenditures
__ALL
OR:
__Low Income pupils __English Learners
__Foster Youth __Redesignated fluent English proficient __Other Subgroups:(Specify)________________________

10. Revised LCAP Section 1: Stakeholder Engagement
Section 2: Goals, Actions, Expenditures, and Progress indicators
Annual Update
Let’s begin a more detailed look at the Annual Update section of the revised template.
Section 3: Use of Supplemental and Concentration Grant Funds and Proportionality

11. Annual Update
Annual Update Instructions: For each goal in the prior LCAP year, review the progress toward the expected annual outcome(s) based on, at a minimum, the required metrics pursuant to Education Code sections and The review must include an assessment of the effectiveness of the specific actions.  Describe any changes to the actions or goals the LEA will take as a result of the review and assessment. In addition, review the applicability of each goal in the LCAP.

12. Annual Update-Guiding Questions
How do we need to report to ALL stakeholders about the Goals, Actions and Services included in the LCAP?
Provide evidence to stakeholders

13. Annual Update
This section of the template is new. For each goal, you will complete a table like this. For this year, the Annual Update will be based upon the LCAP.
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

14. Annual Update

15. Annual Update
Important for business and program staff to work together for Estimated Actual Annual Expenditure column.
Complete a copy of this table for each of the LEA’s goals in the prior year LCAP. Duplicate and expand the fields as necessary.

16. Annual Update Considerations
Update is completed in conjunction with the next year’s LCAP
Gather data on actions and services that are being provided to share with stakeholders
Review data as measured by required and locally determined by required and locally determined metrics
Be ready to communicate which quantitative and qualitative data/metrics were examined to review progress on LCAP goals
What goals, actions/services need to be calibrated?

17. Annual Update Considerations
Create opportunities for stakeholders to gain capacity in understanding data/metrics
Make sure to provide clear information on:
- Services and actions that have been provided
- Services and actions that are yet to be provided
- Estimated Actual Annual Expenditures
- Availability and Use of Metrics
> Use the LCAP Annual Update Appendices to communicate

18. What Constitutes the District’s Base- Program?
Base-Program and MPP
What Constitutes the District’s Base- Program?
Supplement v. Supplant in the era of LCAP
State v. Federal Resources

19. Minimum Proportionality Percentage
MPP is the lowest level of increased or improved services for
unduplicated students
A minimum, not a maximum
Services funded with LCFF
Not federal or other restricted
Services are above those provided for all students (base program)
Not above services in prior year
Not a maintenance of effort calculation
In the LCAP year
Not the current year
Can calculate additional years for transition planning

20. Minimum Proportionality Percentage At full LCFF implementation
The MPP calculation is: %
MPP
Supplemental
& Concentration
Grants
All Other LCFF
Funding*
*Less TIIG and Transportation
(add-ons)

21. LCAP 3A-Describe Expenditures
Key Changes – 5 CCR 15496
Funded – Added to the requirement to identify those services that are being funded in addition to identifying services being provided on a districtwide and schoolwide basis
Principally – Added to section related to describing how districtwide and schoolwide services are principally directed towards meeting the district’s goals for its unduplicated pupils
And are effective in – Added to related to describing how districtwide and schoolwide services are effective in meeting the district’s goals for its unduplicated pupils
Provide basis for this determination – Added to the requirement that the description provided for districtwide and schoolwide services provide the basis for this determination, including, but not limited to, any alternatives considered and any supporting research, experience, or educational theory

22. LCAP 3A – Describe Expenditures
LOW-INCOME PUPILS
Describe how LEA is expending S&C funds in the LCAP Year
If DISTRICTWIDE,
SCHOOLWIDE,
COUNTYWIDE, or
CHARTERWIDE
ENGLISH
LEARNERS
FOSTER YOUTH
FOSTER
YOUTH
REDESIGNATED
FLUENT ENGLISH
PROFICIENT
OTHER SUBGROUPS

23. LCAP 3A – Describe Expenditures
Clearly defining base to determine services above and beyond what is provided to all students
What an LEA would provide to all students if no S&C funds received
Starting point for determining services above and beyond what is provided to all students
Will look different for most districts

24. District-wide Use of Funds
Less than 55%**
Identify services funded and
provided
Describe how services are:
Principally directed toward
(local discretion)
Effective in meeting goals for
unduplicated students
Describe how services are most effective:
Include basis for determination
Any alternatives considered
Supporting research, experience,
or educational theory
55% + Unduplicated Students*
Identify services funded and
provided
Describe how services are:
Principally directed toward
(local discretion)
Effective in meeting goals for
unduplicated students
*Note: Current or prior year
**Note: Current year only

25. School-wide Use of Funds
Less than 40%**
Identify services funded and
provided
Describe how services are:
Principally directed toward
(local discretion)
Effective in meeting goals for
unduplicated students
Describe how services are most effective:
Include basis for determination
Any alternatives considered
Supporting research, experience,
or educational theory
40% + Unduplicated Students*
Identify services funded and
provided
Describe how services are:
Principally directed toward
(local discretion)
Effective in meeting goals for
unduplicated students
*Note: Enrollment in current or prior year
**Note: Current year enrollment only

26. What about Federal Revenue?
Requires Clear Definition of the District’s Base-Program?
Supplement v. Supplant
FPM and Federal Resources Accountability – On-Site Reviews

27. LCAP; SPSA; and LEA Plans Relationship and Timeline
Jesus:

29. (Education Code Section 64001)
SSC Responsibilities
Develop SPSA, monitor SPSA, and evaluate the activities and expenditures for Con App programs operated at the school to improve student achievement, and
Added legal responsibilities by state and federal legislatures.
(Education Code Section 64001)

30. Suggested Timeline for 2014-15
July – December 2014
Identify and consult stakeholders
Review LCAP goals, actions and services for needed adjustments
Update progress
Review available data for Annual Report
Develop timeline for data collection and reporting
Report demographic information via CALPADS
Review alignment of district & site plans with LCAP
January - March 2015
Consult stakeholders
Continue modification of LCAP and updating progress on Annual Report
Review proposed state budget ( ) and local implications
Submit 2nd Interim Budget report
April - June 2015
Consult stakeholders Review May revision of proposed State budget ( ) and local implications
Invite public comment on draft LCAP Present draft LCAP to PACs Respond to comments in writing Finalize Annual Report Hold LCAP and budget public hearing Receive local board approval Submit to SMCOE Receive LCAPs from charter schools
Gary

31. Suggested Local Accountability Calendar - 1
Goals/Metrics Refinement
District Plan(s) Alignment
SMCOE Feedback Integration
LCAP Refinement
Nov./Dec. 2014
Site plan-LCAP alignment
Document/report on federal funds
Identify LCAP implications
SPSA Alignment and Revision
Dec Feb. 2015
LCAP refinement based on Site Plan input
LCAP/2nd Interim submitted to local board for approval
LCAP & 2nd Interim Budget Reporting
March15, 2014

32. Suggested Local Accountability Calendar - 2
SPSA data update to sites
Site-based LCAP input/feedback garnered
SPSA Monitoring & Reporting
March/April 2015
Aggregated data report
Site input/feedback integration
LCAP refinment (as needed) & District-wide committee engagements
LCAP Refinment April./May 2015
LCAP/Final Budget submitted to board for approval
LCAP/Final Budget
June 30, 2015

33. Resources for Stakeholder Engagement
The QSF is a new resource available from CDE. Keep checking back for new resources to be added.
If you plan to share this resource with stakeholders, you might want to provide an introduction on its use.

34. Questions?