2Get off to a good start! - Plan ahead. - Allow yourself plenty of time.- Organize your thoughts- Make notes of things you’ve done (AT, ADT,IDT, special training, major project, awardsreceived…)- Download the software ...
8Highlight “Root” and select “Create Folder”. This will give you a Master Document filler to fill in thoseblocks which will remain the same on all Evals orFitReps within the folder.
9Like all computer programs, nothing is perfect!Keep an eye on these blocksas you fill out the reports...
10* Highlight “Root”, then select “FILE”, “NEW”, “FOLDER” and use a naming convention that is easyfor you to remember. i.e.. “Rate_DateDue”* By highlighting any folder, you can make subfoldersto that one
11Highlight the folder in which you want to work and select either“Create FitRep” or “Create Eval”You’ll get a nearly filled in blank to startadding your information.
12To work back page:- “EDIT”- “Back Page”or “Ctrl B”
13Back page:You are limited to18 lines; Plan Well!!Start with “10pt”
14When you’redone with thenarrative,don’t forget “TOOLS”,“Spell Check”!! (F7)
15After double checkingall your blocks andwrite ups;“TOOLS”,“VALIDATE REPORT” (F9)Keep an eye on Report Average aswell as the Folder Average
16After VALIDATING each report, VALIDATE the whole folder.This is the “easiest way”to spot and fix problems
17To save to a disk, select “Export Folder”, save to “A” drive and name it so you and otherswill understand it. It saves as an “.MDB” fileEach report can be printedindividually or you can printthe whole folder at once.
18Need a copy of the basic Eval/FitRep Instruction? You’ve got it…Need some of the NAVADMIN changes??You’ve got them…
19These are the fundamentals of the NavFit98A program. With practice, and a few mistakes,you can master theprogram within about 2 hours.Actually writing the Evalor FitRep takes longer…or at least it should….
21for the newest NAVADMINs ADMINISTRATIVE MESSAGEROUTINER Z JUN 00 ZYB MIN PSN J20FM CNO WASHINGTON DC//N1//TO NAVADMINUNCLAS //N01610//NAVADMIN 167/00SUBJ/COMMENTS IN PERFORMANCE EVALUATIONS ON RETENTION EFFORTS//REF/A/DOC/BUPERS/02AUG95//AMPN/REF A IS BUPERSINST , NAVY PERFORMANCE EVALUATION ANDCOUNSELING MANUAL//RMKS/1. ANNEX N, PARA N-11A OF REF A ADDRESSES THE REQUIREMENT FORCOMMENTS ON RETENTION EFFORTS, AND QUALITY OF RESULTS IN FITREPS ONCOMMANDING OFFICERS AND OTHER OFFICERS WITH THE RESPONSIBILITY FORENLISTED PERSONNEL. RETENTION IS A CHAIN-OF-COMMAND EFFORT, ANDCOMMENTS ON THESE EFFORTS ALSO NEED TO BE MADE IN FITREPS/EVALS OFENLISTED PERSONNEL IN POSITIONS OF RESPONSIBILITY.2. EFFECTIVE IMMEDIATELY, CHANGE ANNEX N, PARA N-11A TO READ "INREPORTS ON COMMANDING OFFICERS, OFFICERS, CHIEF PETTY OFFICERS, ANDLEADING PETTY OFFICERS, WHO ARE RESPONSIBLE FOR OFFICER AND ENLISTEDPERSONNEL, COMMENT ON EFFORTS AND QUALITY OF RESULTS IN FOSTERING ACOMMAND AND WORKPLACE ENVIRONMENT CONDUCIVE TO THE IMPROVEMENT OFPERSONNEL RETENTION. CONSIDER CONTRIBUTION TO PERSONNEL ADVANCEMENT,INCREASED EDUCATIONAL OPPORTUNITIES, OVERALL CAREER DEVELOPMENT, ANDRESULTS OF RETENTION EXCELLENCE AWARD PROGRAMS. WHERE APPROPRIATE,COMMENT SPECIFICALLY ON SUCCESSFUL EFFORTS IN THE RETENTION OFJUNIOR OFFICERS AND ENLISTED."Stay Current..Keep your eyes openfor the newest NAVADMINs
23PROMOTION! Remember the point of what you are doing: - Recognition of a job well done- Record of achievements and hard work- Rewarding those sailors who deserve it- End Result:PROMOTION!- Self Satisfaction- Self Esteem- More Pay- More Responsibility- Recognition
24Words to Live By”Become familiar with references the Eval/FitRep Instruction, NAVADMIN changes and NAVFIT98A.Know your people and what they have done (at drill, on AT, and in civilian life).Be concise, factual, specific, and objective.Start writing your best sailor’s Eval or FitRep first. You may run out of steam before you get to it.In the bullets, start with a past tense action verb to describe what the person did and then explain how it helped the Navy or why is was good. (i.e., “Established an in-depth training program in her department which has increased average training time 20% and brought unit promotion rates from 0% to 30%.”)
25Keep bullets to two sentences or phrases whenever possible. Served as National Fleet Anti Terrorist coordinatoridentifying and meeting 32 critical security requirements,which developed future warfare capabilities in overseasport defense, common operational picture, and knowledgemanagement.Stood Operations Center CDO watches during BrightMoment ‘01 for high tempo Oklahoma based multinationalexperiment responding to three national emergencieswith no injury or intrusion incidents.Identified a process improvement for how NMCRC Tulsatracks and assigns contract rooms that decreased the frequencyof grumpy Commanders berthing together and saved$100,000 per year.Achieved full billet qualification in the shortest time everrecorded for either active duty or reserve components.
26Paint a word picture of the person by noting inner characteristics such as imagination, organization,assertiveness or by mentioning behavioral traits such as fitand trim, good sense of humor, natural team builder,or ademeanor that promotes trust.Allow yourself plenty of time so you can capitalize on thelimited space to best reflect the individual. White space inthe narrative doesn’t help a selection board choose theright person to promote.If you are going to mention negative traits in anEVAL/FitRep make sure that you have previously counseledthe person about the issue.It must not be a surprise to them.Try to mention performance in each of the primary andcollateral duties mentioned in the previous block(show how the individual has done at all duties assigned).This may be difficult with the limited space afforded,in which case prioritize.
27Prioritize the bullets Prioritize the bullets. Keep in mind the briefer reading this FitRep may have never participated on a board before and may only scan the bullets. Make sure the first is the strongest and so on.Individual's name should be written LAST, FIRST MI,use NMN if no middle name or initial and suffix such as JR/SR/III. Omit spaces and punctuation, which occur within a name. (OBRIEN, PATRICK J III, or SMYTH, ANN NMN). See Eval/FitRep Inst. for more examples.Reporting senior's name is written as LAST, FIRST INITIAL space MIDDLE INITIAL. No periods are used after the initials.Justification comments are required for any block with a 5.0 or 1.0 grade.Make you point clearly and strongly!
28If a sub-trait within a block (33-39) is graded as a 5.0 and the comments block doesn’t touch on it, consider if youmissed an opportunity to comment or over graded thesub-trait.Know and use Reference (a) and (b). The product you turn inrepresents you to your commanding officer.The quality of the inputs will be used as partof the individuals’ evaluation process.Pay attention to detail, review, and incorporatePerformance Information Memorandum (PIMS).NavFit98 has a maximum number of lines allowable forthe narrative block. Initial indications are that all linesavailable are shown on the screen. Double check that yoursmooth printout has all the lines on it (in each of thememo blocks) and edit if required to shorten.The program may not tell you when youhave exceeded the limit.
29Be concise and to the point. Remember who the final user of your product is (a selection board member).Selection boards must get the information quickly andmay only have time to scan and pick out the highlights...make sure they get what you intend them to.Always write to the intended audience.100% mobilization qualifiedand drill attendance is assumed.If you are short of space these aregood candidates to be omitted.Use past tense, as EVAL/FitRepwill be submitted after the factregardless of when it is preparedand chopped.
30Double check spelling of name, dates of marking period, and SSN everywhere they appear.Ensure that physical readiness, date checked aboard, anddate of rank are filled in and correct. (Don't leave a note sayingit may not be correct; otherwise the message you send is that youdon't know how to find the information or you value your timemore than that of the next person who will chop/sign theEVAL/FitRep.)Make sure that the EVAL/FitRep period starts the day after theprevious EVAL/FitRep. Uncovered periods or overlaps reflectpoorly on you, the Commanding Officer, and the unit as well asconfuse selection boards.
31PAY ATTENTION TO DETAILS! Use upper and lower case letters in a narrative(NOT ALL CAPITALS), and no underlining, bold,italics, etc.Last line of comments shall include AT/ADT/Special IDT trainingAT/ADT: Location; dates, waived, or None this periodA period at the end of a sentence is usually followedby two spaces but where space is limited one will suffice.You will probably be asked to submit a draft Evalor FitRep on yourself Reasons:You know best what you have doneYou need to practice writing them for when you are in a supervisory positionPAY ATTENTION TO DETAILS!Your Eval or FitRep inputs say a lot about you.
32Pass in a package with:New Evaluation (paper copy and a computer disk)Last Evaluation (ensures continuity of grading)AT/ADT PIMsCopy of any award citations / LOCs, etc.Exam results; PFA resultsAny civilian recognition or education achievementsCan’t figure out NavFit 98A??? Do your narrative inany word processor and save as a “.txt” file.Don’t have a computer? Try the library, neighbor,ResCen, work…. Come on, it’s the new Millennium!