1. Compliance Preparation Tool: What WVDE Sees

2. What is the Compliance Preparation Tool? This is the report of every professional staff member in your entire school. You must list EVERY Professional that works in your school!

3. You must list EVERY Professional that works in your school!

4. What Information Is There? You will see the following information: –The Name/Last 4 of SSN –Their Schedule –Their Credentials –Any tests electronically on file with the WVDE such as the NEST, NTE, or Praxis –The Highly Qualified Data Record/History –The Caseload (for special education teachers)

5. Compliance Report View 053 101 ELK GARDEN SCHOOL Aug 27, 2013 11:48:11 Teacher IdNameSSNCourses & Grade LevelsCredentialsPending AppsPraxisHighly Qualified CollectionsCertified ListSE RosterNarrative ASHB TASHBY, TAMMY06423003-MATH 3 0 Grades: 03 4003-ENG LA 3 0 Grades: 03 4403-SPELL 3 0 Grades: 03 4803-DEVLP READ 3 D Grades: 03 6003-SCIENCE 3 0 Grades: 03 7003-SOC ST 3 0 Grades: 03 NB National Board NB06 NB Generalist Grds: 96-96 Exp: 11/18/2021 22 Professional Teaching Certificate 3603 -Early Education Grds: PK-0K Exp: Permanent 22 Professional Teaching Certificate 3605 -Multi-Subjects Grds: 0K-08 Exp: Permanent PLTT 0522 PLT - Elementary PPST 0710 Reading PPST 0720 Writing PPST 0730 Math PRAX 0011 Elementary Education PRAX 0020 Early Childhood PRAX 0530 Pre-Kindergarten 2012 Self Contained Classroom Praxis Content Examination 2011 Self Contained Classroom Praxis Content Examination 2010 Self Contained Classroom Praxis Content Examination 2009 Self Contained Classroom Praxis Content Examination 2008 Self Contained Classroom Praxis Content Examination 2007 Self Contained Classroom Praxis Content Examination 212 Classroom Teacher, Elementary Cert: 22 Fund: 11 Project: 00000 RSPFBS: 11111 Obj: 111

6. Navigation https://wveis.k12.wv.us/hqcheck/index.cfm -- Log on --Click on HQ Check Select School »Click on the school name and select “Submit” –Click on Compliance Preparation Select Parameters »Click on the school name and select “Obtain Report”

8. What To Do Now 1- Print this report within the first month of school (ASAP) –Check every person for any errors. –Correct errors immediately 2- Print this report periodically throughout the school year Check and correct errors immediately 3- Print this report prior to the Highly Qualified Data Report, an OEPA or Title I Visit Check and correct errors immediately

9. Resources to have when looking at this report 1- WVEIS Course Code Manual (to check course codes and certification) https://wveis.k12.wv.us 2- Policy 5202 Appendix B (for testing requirements) and Section 8: HQT 3-Policy 5100 Section 12.4.d (for special education requirements for certification) http://wvde.state.wv.us/policies

10. Quiz: Check the following information: 1-- The name and last four of the SSN 2-- The schedule and course codes 3– The endorsement codes. The course code and endorsement code must match for the person to be credentialed to teach their classes. Special Education teacher must also have the appropriate special education endorsement(s). 4– The programmatic grade levels 5– The caseload: is the teacher credentialed to have the caseload. 6—Highly Qualified Status: Check for a content exam(s) and/or the HQ reporting data. (HQ data must be verified)

11. Examine Your School Report Everyone is receiving their school’s Compliance Preparation Report. Remember that only the core subjects and the arts need to be checked for highly qualified status.Remember that only the core subjects and the arts need to be checked for highly qualified status. Mark any errors/mistakes so that they can be corrected ASAP.

12. Questions Technical Concerns: Consult your County WVEIS person or your RESA WVEIS contact HQ, OEPA, or Title I Concerns: Lori Buchanan Federal Programs & Monitoring Certification Coordinator llbuchan@access.k12.wv.us 1-304-558-7010