1. ACCESS SECURITY THE TOOLS PROVIDED BY MICROSOFT TO PROTECT YOUR WORK MUCH OF THE INFORMATION CONTAINED IN THIS PRESENTATION COMES FROM THE MICROSOFT SECURITY WHITEPAPER Jaime Richmond Database Developer, SEMCOR Inc.

2. PRESENTATION OUTLINE QUICK OVERVIEW THE SIMPLE AND COMPLEX –SIMPLE, PASSWORD PROTECTION –COMPLEX, WORKGROUPS AND USERS –SECURITY LAYOUT, WHAT IS WHAT WRKGPADMIN COMMANDLINE OPTIONS SECURITY WIZARD SECURITY WHITE PAPER / SECURITY FAQ

3. QUICK OVERVIEW SECURITY IS ALWAYS ON SHARE LEVEL SECURITY –A SINGLE PASSWORD FOR THE ENTIRE DATABASE USER LEVEL SECURITY –EACH OBJECT HAS SECURITY –ASSIGN PERMISSIONS TO USERS AND GROUPS –PASSWORD VERIFIES USER/GROUP

4. SECURITY IS ALWAYS ON SECURE YOUR DATABASE –IF YOU DO NOT, THEN ANYONE CAN ( AND YOU WILL BE LOCKED OUT OF YOUR DATABASE ) –DEFAULT LOGON IS ‘ADMIN’ USER security is hidden from the user and they are not required to log on ADMIN is by default a member of the USERS and ADMINS group Members of the ADMINS group in the Workgroup Database when the database is created can change permissions at any time

5. Password/Share-Level Security Everyone needs to know the same password Once in no restrictions Users can still “secure” your database and lock you out if you don’t “secure” it Example - show how to turn on a password

6. Workgroup Database Workgroup Database Workgroup Database Pictorial Overview Front End Back End All in One Database Stores the user and group information, which users belong to which group (DOES NOT store the permissions each group/user has to the various objects). The database used is specified by the windows registry, or the /wrkgrp command-line switch. (running the wrkgadm in c:\windows\system is how can change the default workgroup used) ALLWAYS being used, can not open a database without using one. The default is SYSTEM.MDW Forms, Reports, Queries or Tables Stores the permissions associated with each object in the database AND establishes the default rights for newly created objects. ??What happens if delete object and then re add it?? Workgroup Database

7. WORKGROUP DATABASE The workgroup database stores which users and groups exist, which users belong to which group, logon passwords (encrypted, of course), and the internal security identifier (SID) for each user and group. Workgroup databases are created by the Workgroup Administrator. The User and Group Accounts command on the Security submenu of the Tools menu changes data in the workgroup database. A single workgroup database can be used by many application databases.

8. APPLICATION DATABASE After a user's identity and group membership have been established by checking the logon strings against data in the workgroup database, all permission checking is done against system tables within the user (APPLICATION) database. The User and Group Permissions command on the Security submenu of the Tools menu affects data in the open database, not the workgroup database. If you move objects from one database to another, their security settings travel with them.

9. LOG ON When a user logs on, Microsoft Access looks in the MSysAccounts table of the workgroup database for a user of the same name (case IN sensitive). If a user with the same name is found, it then validates the password (case sensitive). The password is only used to validate users when they log on. It has no other effect on security. By default, Microsoft Access first attempts to log on as the user Admin, with a blank password. If this log on fails, the user is presented with the Log on dialog box. If a user name and password were specified on the command line (using the /User and /Pwd flags), Microsoft Access first tries to log on using that user name and password. If this log on fails, the user is presented with the Log on dialog box. Once logged on, the user's SID is retrieved. Then the SIDs of all groups to which that user belongs are retrieved. These SIDs are used for all subsequent security operations within Microsoft Access NOTE: Microsoft Access system tables (those prefixed with MSys*) are officially "undocumented" and are subject to change in future versions. Any applications that read directly from system tables are likely to fail in future versions of Microsoft Access.

10. CHANGING PERMISSIONS Permissions on an object can be changed by anyone who has permissions to do so. By default, the following users have this permission: members of the Admins group of the workgroup database in use when the database was created, the owner of the object, and anyone who has Administer permissions on the object, either explicitly or implicitly. For any given objec5t, there are two user/group accounts that have the irrevocable right to assign permissions on that object: 1) the owner of the object (usually the user who creates it) and 2) the Admins group of the workgroup database in use when the database was created

11. USERS GROUP The Users group is the default group. All Microsoft Access users always belong to the Users group. Thus, any permissions that are assigned explicitly to the Users group are available to all users in all installations of Microsoft Access. If you ever need to unsecure an object, simply assign permissions on that object to the Users group. – Universal membership in the Users group is implemented by code in the Microsoft Access UI, not the Microsoft Jet database engine. Therefore, programmers adding new user accounts through DAO code need to explicitly add new users to the Users group themselves -- it won't happen automatically. SID: The Users group's SID is identical across all installations of Microsoft Access. Therefore, if you assign permissions to the Users group on objects in a database that you keep in London and then mail that database to users in Sydney, those users will be able to access those objects, even though they are members of a different workgroup. – Visual Basic applications that don't refer to a workgroup database run under the permissions of the Admin user, not the Users group. Default Permissions: By default, the Users group gets full permissions on all newly created objects.

12. ADMIN USER The Admin user is the default user account. Anyone using Microsoft Access without logging on is using the Admin account. Any objects that are owned by the Admin user or to which the Admin user has explicit permissions are unsecure. –Unless they are logged on to a different account using the /User and /Pwd flags on the command line. SID: The Admin user's SID is identical across all installations of Microsoft Access and Visual Basic®. Even if no one in your workgroup is using the Admin account ( because you have password-protected it), all objects owned by the Admin user or to which the Admin user has explicit permissions are still open to anyone using their own copy of Microsoft Access or Visual Basic. This is one of the most common misunderstandings in Microsoft Access security administration. Fortunately, once the problem is understood, it's easily prevented: Make sure the Admin user has no explicit permissions and owns no objects. The Security Wizard described below makes this easy. Default Permissions: By default, the Admin account doesn't receive any permissions on new objects. However, when any user creates an object, the user account is automatically granted full permissions on this object by default, and the user becomes the owner of that object. Because all users in unsecured environments log on as Admin, the Admin account usually owns a lot of objects and has a lot of permissions. When it's time to secure your database, using the Security Wizard is the easiest way to remove those permissions.

13. ADMINS GROUP Users who are members of the Admins group (note the "s") are the true administrators of a workgroup. They manage user and group membership, and they have the power to clear users' passwords. There must be at least one member of the Admins group at all times. SID: is created by encrypting three strings: user name, company name, and workgroup ID. The Microsoft Access setup program uses only the first two -- the user's name and the company name -- as encryption seeds for the Admins group's SID. Because these two strings are available from the Help menu, it is critical that users implementing security use the Workgroup Administrator to create a new Admins group with a secure SID. The Workgroup Administrator prompts for all three seed strings that are fed into an encryption program to generate the Admins group SID. If the workgroup database ever becomes destroyed or corrupted beyond repair, you can generate a new Admins group with an identical SID by running the Workgroup Administrator again and entering the same strings. Default Permissions: The Admins group of the workgroup database in use when the database was created by default gets full permissions on all new objects in a database. More importantly, the Admins group's Administer permissions, the right to change permissions, can't be revoked through the Microsoft Access UI. Even if you clear the Administer check box in the User and Group Permissions dialog box for the Admins group on an object, the permission remains.

14. SECURING THE DATABASE CREATE NEW WORKGROUP DATABASE ADD NEW GROUP/USER THAT HAS ADMINISTRATIVE PERMISION REMOVE ADMIN FROM ADMINS GROUP ( remove admin password for users to use db w/out log on ) ADJUST PERMISIONS OF USER

15. 1. Use the Workgroup Administrator program (Wrkgadm.exe) to create a new workgroup information file. Write down the Name, Organization, and WorkGroup ID strings that you will be prompted for when creating your new workgroup information file and store them in a safe place. Without a valid workgroup information file, you could conceivably be locked out of your database forever. 2. The Workgroup Administrator automatically logs you on using the new workgroup information file. Open any database. 3. You'll be logged on as a user named Admin. Select Tools | Security | User and Group Accounts to add a password for the Admin user. The Admin user is the default account, and setting its password is what "activates" security. 4. Create a new user, which is the account you will use to secure the database. Add this new user to the Admins group. 5. Remove the Admin user from the Admins group so that Admin is a member only of the Users group. You cannot delete any of the built-in users or groups. 6.Quit Microsoft Access and log back on as the new user account you created in step 4. You will not have a password for this account yet, so now is a good time to set one. 7.Open the database you want to secure and run the Security Wizard. Select the objects you want to secure (it makes sense to secure them all). The wizard will then create a new database which will be owned by your new user and import all of the objects and relationships into it. It will also remove all permissions from the Admin user and the Users group and encrypt the new database. The original database will not be altered.

16. 8. Open the new database, create your own custom groups and assign the level of permissions needed to these groups. Because everyone is a member of the Users group, only grant permissions to it that you want everyone to have. Do not place people in the Admins group because its members have irrevocable power to administer database objects. 9. Create your own users and assign them to the groups that reflect the level of permissions you want them to have. Do not assign permissions directly to users because that is extremely hard to administer. Users inherit permissions from the groups they are members of, and keeping track of the permissions assigned to a group is much easier than keeping track of the separate permissions of individuals. 10. Additionally, you may need to remove the Open/Run permission from the database container for the Users group manually through the security menus or through code. This will prevent someone from opening the database by using another workgroup information file or the default System.mda/mdw. The User Level Security Wizard that ships with Microsoft Access 97 now removes the Open/Run database permissions for the Users group.

17. Have a secure Workgroup Database Workgroup Database Create Developer/Company workgroup database Remove ADMIN from ADMINS Verify USERS permissions Use Security Wizard - when logged onto Access using Developer/Company workgroup - to secure existing or newly created databases

18. COMMAND LINE OPTIONS /excl –exclusive access /ro –read only /user username –starts access using the specified username /pwd password –uses the supplied password when logging on /profile –starts using specified user profile versus the standard windows redistry /compact targetdatabase –compacts database before the /; overwrites existing database unless targetdatabase is specified; closes Access

19. COMMAND LINE OPTIONS /repair –repairs the database and closes Access /convert –converts database to 95(97?)database with new name /x macro –starts Access and runs specified macro /cmd –specifies the return a value for the Command Function /nostartup –starts Access without the startup dialog box /wrkgrp –starts access using the specifiedworkgroup information file

20. SECURITY WIZARD EASILY SECURES YOUR DATABASE QUICK PROVIDES SOME FLEXABILITY PRIOR PLANNING IS THE KEY

21. RESOURCES SECURE70.EXE –The MicroSoft Security WhitePaper SECFAQ.EXE –The MicroSoft frequently asked security questions document HELP FILE