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Time Management Skills Session Objectives Learn to: Eliminate time wasters and avoid procrastination Plan and prioritize effectively Define goals and.

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Presentation on theme: "Time Management Skills Session Objectives Learn to: Eliminate time wasters and avoid procrastination Plan and prioritize effectively Define goals and."— Presentation transcript:

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2 Time Management Skills

3 Session Objectives Learn to: Eliminate time wasters and avoid procrastination Plan and prioritize effectively Define goals and make time-wise decisions Capitalize on prime and commuting time Avoid procrastination Handle emergencies effectively

4 Benefits of Managing Time More productivity Fewer mistakes Less stress More time to do a good job More success

5 Common Time Wasters Reacting instead of acting Not thinking far enough ahead Inadequate preparation Procrastination Excessive attention to unimportant details Reluctance to ask for help Failure to understand what needs to be done Uncertainty about expectations Over-commitment Indecision Poor organization Rushing

6 Plan Your Time Make a daily list Make a weekly list Make a monthly list Make a quarterly or annual list Update your lists as necessary

7 Prioritize Tasks Rank tasks in order of importance Build in time for the unexpected Allow time for thinking and planning Remain flexible Realize you won’t finish everything Roll over uncompleted items and reprioritize

8 Define Goals Determine the desired end result Set short-term objectives for reaching goals Adjust objectives as conditions change

9 Make Time-Wise Decisions Gather all the facts Consider the consequences Talk it over with someone you trust Choose the best available option Remember that you can revise your decision if things don’t work out

10 Capitalize on Prime Time When do you have the most energy? When are there fewest interruptions? Do you know your prime time?

11 Avoid Procrastination Break a large job down into smaller parts Do the easy parts first Face unpleasant tasks squarely

12 Avoid Procrastination (cont.) Time yourself Reward yourself Learn from experience

13 Manage Interruptions Set limits Get to the point Deal with the issue on the spot Stand up Conclude the conversation firmly

14 Control Communications Incoming calls Voice mail Picking up Outgoing calls and instant messaging

15 Handle Emergencies Don’t drop everything Spend only as much time as necessary Return to your established schedule Think about why the emergency occurred

16 Use Commuting Time Wisely Plan Review

17 Final Points Time is one of your most valuable assets To make the best use of your time: Plan, prioritize, and define goals Make time-wise decisions Avoid procrastination Capitalize on your prime time Handle emergencies effectively

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