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Document Flowcharts Source: Wilkinson Ch_05. Flowcharts are pictorial representations of transaction processing systems that portray flows of some type.

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Presentation on theme: "Document Flowcharts Source: Wilkinson Ch_05. Flowcharts are pictorial representations of transaction processing systems that portray flows of some type."— Presentation transcript:

1 Document Flowcharts Source: Wilkinson Ch_05

2 Flowcharts are pictorial representations of transaction processing systems that portray flows of some type A Document Flowchart emphasizes the hardcopy inputs and outputs and their flows through organizational units Auditors and accountants may use document flowcharts when analyzing a current system for weaknesses in controls and reports Document Flowcharts

3 Common Document Flowcharting Symbols - I Punched Card Keying operation DocumentMultiple copies of a specific document Floppy Disk Manual Operation Connector between two points on a flowchart Journal or ledger

4 Common Document Flowcharting Symbols - II Permanent file of documents Information flow Document flow Annotation for additional explanation Envelope Adding machine tape used for batch control

5 A Sample Document Flowchart Requesting DepartmentCentral Supplies Department Goods Requisition Form A 12 File A Goods Requisition Form 1

6 System Flowcharts System Flowcharts depict the flows of data and processing steps in an AIS They use symbols that are industry conventions standardized by the American National Standards Institute (ANSI) Flowcharting symbols are grouped as input- output symbols, processing symbols, storage symbols, data and information flow symbols, and miscellaneous symbols

7 System Flowchart Symbols Input/Output Manual Input Keying Operation Display Punch Card Can also be output. These are rarely used nowadays. Document Also output as reports General Purpose Input-Output File Used when type of media is unknown or for manual card files, ledgers, batch logs, etc.

8 System Flowcharting Symbols Processing Manual Operation Processing Collate Sorting Auxiliary Operation Also known as off-line process

9 System Flowcharting Symbols Storage Punched Card Punched Paper Tape Magnetic Tape Input/Output Document Magnetic Disk Online Storage Off-line Storage

10 Systems Flowcharting Symbols Connectors Start/Stop Terminal Can also be an external entity A A On-page connector Off-page Connector Logic Flow Telecommunication Link

11 System Flowcharting Symbols Miscellaneous - I Termination Can also be an external entity Communication Link Data Preparation

12 System Flowcharting Symbols Miscellaneous - II Annotation for additional explanation Bridge for crossing flows Batch total - any total Goods; e.g., inventory shipment


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