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Parow Industria CID/SRA ANNUAL CHAIRPERSON / MANAGERS REPORT 2013 / 2014.

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Presentation on theme: "Parow Industria CID/SRA ANNUAL CHAIRPERSON / MANAGERS REPORT 2013 / 2014."— Presentation transcript:

1 Parow Industria CID/SRA ANNUAL CHAIRPERSON / MANAGERS REPORT 2013 / 2014

2 INTRODUCTION The Parow CID is a non-profit organization, providing a “top up” service in security and cleansing since 1 st August 2001 The CID model is based on international practice that is aimed at preventing degeneration of cities and industrial areas into urban decay

3 MANAGEMENT & OPERATIONS The CID/SRA is managed by a Board of Directors elected by its members. The services provided incorporate the following:- Security / Safety Cleansing Urban Management initiatives Social Intervention initiatives Marketing

4 ACHIEVEMENTS / SUCCESSES TO DATE Transformed to a well managed area Decrease in crime 24 hr Security Patrols Regular integrated crime prevention operations Regular training

5 State of art control room 18 dome camera surveillance system Effective radio communication system

6 Two Mobile trailers donated by Dept. Community Safety Cameras mounted onto one of the trailers with on-board DVR recording system Controller deployed inside the trailer to monitor cameras

7 EMERGENCIES/ EVACUATION PLANNING Implementation of emergency plan & procedures guideline Regular practice of plan incorporating relevant emergency response services Updating of Hazardous Materials information

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10 CLEANSING Decrease in presence of illegal dumping A co-ordinated cleansing service comprising of four workers Improved/maintained gardens and verges by business owners

11 Support to the City of Cape Town in diverting waste from landfill through a re-cycling project:- -Including learners from a local school -Previously unemployed people from the community -Participation by business owners where proceeds are channeled to a local school

12 Marketing with media coverage of newsworthy events. Regular updating of website Establishment of Security Service Providers Forum

13 Current projects receiving attention:- Landscaping of communal areas Development of the wetland Securing of CID boundaries Establishment of electronic business network directory Implementation of formal trading plan for informal traders

14 FINANCIAL In accordance with a Finance Agreement that exists between the Parow Industria Improvement District (CID/SRA ) and the City of Cape Town (COCT), the COCT pays over 97% of the annual budget to the CID/SRA in 1/12 installments and retains 3% as a provision for bad debts. Accordingly, the COCT paid over R2, (excl VAT) and retained R88, (excl VAT) for the 2013/2014 financial year. Retention of R340, was refunded to CID/SRA in 2013/2014

15 FINANCIAL (CONT) The summary of retention transactions for the 2013/14 Financial year is as follows:- PAROW Opening balance excl. VATR Add: Retention 2013/14 excl. VAT R Over/under collection SRA additional rates R Less: Retention re-funded-R Closing Balance excl. VATR VATR Total RetentionR

16 CLOSING Success of the CID/SRA is a joint venture that holds a benefit for all in that resources are pooled to facilitate a collective benefit inclusive of:- -Well managed area -Shared communal pride -Safety and social responsibility -Access to joint initiatives incorporating re- cycling, job creation etc. These benefits translate into increased property values and capital investments.

17 PAROW INDUSTRIA CID IMPLEMENTATION PLAN 2015/2020

18 PAROW INDUSTRIA CID OBJECTIVE:- SECURE A SAFE, ATTRACTIVE AND CLEAN BUSINESS AREA Action Steps Performance indicators Responsibility Success indicators

19 PROGRAMS INCORPORATED IN IMPLEMENTATION PLAN Management and operations Security/ Law Enforcement Cleansing Urban management Social intervention Marketing

20 PAROW INDUSTRIA IMPROVEMENT DISTRICT ASSOCIATION 5 YEAR BUDGET AS PER BUSINESS PLAN 2015/162016/172017/182018/192019/20 EXPENDITURE R R R R R 1. Employee Related % % % % % Salaries UIF Transport allowance Bonus Provision Core Business % % % % % Cleansing Services Environmental Upgrading (Greening, landscaping, recycling, etc.) Security Services - CCTV Network/wireless link rental Security Services - CCTV monitoring Security Services Social Upliftment

21 3. Depreciation % % % % % 4. Repairs and Maintenance % % % % % 5. Services Accounts ex CCT % % % % % 6. Interest Paid 0.0% 7. General Expenditure % % % % % Accommodation (Rent) Accounting fees Administration and management fees Auditor's remuneration Avertising Bank charges Computer expenses (including Website) Contingency / Sundry Donations Entertainment Insurance Lease rental on equipment Marketing and promotions Meeting expenses

22 Motor vehicle expenses Newsletter expenses Office security Operational costs Postage Printing and stationery Protective clothing Secretarial duties Staff welfare (tea, Coffee, etc.) Subscriptions Telephone and fax Training Traveling Other: Specify

23 8. Operational Projects - 0.0% Provide Detail 9. Capital Projects - 0.0% Provide Detail 10. Capital Expenditure (PPE) % % % % % Office Furniture Office Equipment Computer Equipment CCTV Cameras Electric Fence Security Equipment Vehicles Other: Specify

24 11. Future Provision - 0.0% Assets Operational Project Capital Project Other: Specify 12. Bad Debt Provision 3% % % % % % TOTAL EXPENDITURE % % % % % INCOME R R R R R 1. Revenue - SRA Add Rates % % % % % 2. Other: Specify 0.0% TOTAL INCOME (SURPLUS) / SHORTFALL BUDGET GROWTH 19.89%6.89%7.16%7.39%7.09% Approved Budget for 2014/

25 PAROW INDUSTRIA CID IMPLEMENTATION PLAN 2015/2016

26 PAROW INDUSTRIA CID OBJECTIVE:- SECURE A SAFE, ATTRACTIVE AND CLEAN BUSINESS AREA Action Steps Performance indicators Responsibility Success indicators

27 PROGRAMS INCORPORATED IN IMPLEMENTATION PLAN Management and operations Security/ Law Enforcement Cleansing Urban management Social intervention Marketing

28 PAROW INDUSTRIA IMPROVEMENT DISTRICT ASSOCIATION 2015/16 PROPOSED BUDGET As per Business PlanProposed BudgetVariance EXPENDITURE R R R 1.Employee Related % % - 0.0% Salaries UIF Transport allowance Bonus Provision Core Business % % - 0.0% Cleansing Services Environmental Upgrading (Greening, landscaping, recycling, etc.) Security Services - CCTV Network/wireless link rental Security Services - CCTV monitoring Security Services Social Upliftment - - -

29 3. Depreciation % % - 0.0% 4. Repairs and Maintenance % % - 0.0% 5. Services Accounts ex CCT % % - 6. Interest Paid - 0.0% - - #DIV/0! 7. General Expenditure % % - 0.0% Accommodation (Rent) Accounting fees Administration and management fees Auditor's remuneration Avertising Bank charges Computer expenses (including Website) Contingency / Sundry Donations Entertainment Insurance Lease rental on equipment Marketing and promotions Meeting expenses Motor vehicle expenses Newsletter expenses Office security Operational costs Postage Printing and stationery Protective clothing Secretarial duties Staff welfare (tea, Coffee, etc.) Subscriptions Telephone and fax Training Traveling Other: Specify Operational Projects - 0.0% - - #DIV/0! Provide Detail Capital Projects - #DIV/0! - - Provide Detail Capital Expenditure % % - 0.0% Office Furniture Office Equipment Computer Equipment CCTV Cameras Electric Fence Security Equipment Vehicles Other: Specify

30 Provide Detail Capital Projects - #DIV/0! - - Provide Detail Capital Expenditure % % - 0.0% Office Furniture Office Equipment Computer Equipment CCTV Cameras Electric Fence Security Equipment Vehicles Other: Specify

31 11.Future Provision - 0.0% - - #DIV/0! Assets Operational Project Capital Project Other: Specify Bad Debt Provision 3% % % - 0.0% TOTAL EXPENDITURE #DIV/0! #DIV/0! - 0.0% INCOME R R R 1.Revenue - SRA Add Rates % % -0.0% 2.Other: Specify TOTAL INCOME (SURPLUS) / SHORTFALL Budget Split BUSINESS PLANPROPOSED BUDGETVARIANCE Commercial 0% - Residential 0% - Total Budget -0% - -

32 THE END

33 SECURITY REPORT & PROPOSAL: INSTALLATIONOF PHASE IV TO SURVEILLANCE SYSTEM Addressing crime is a T E A M effort T = Together E = Everyone A = Achieves M = More We cannot address what we do not know

34 CONCERNS 2013/2014 BURGLARY BUSINESS SERIOUS AND VIOLENT CRIME PRESENCE OF TROLLEYS AND WHEELIE BINS TRAFFIC VIOLATIONS

35 INHIBITING FACTORS FAILURE TO REPORT INCIDENTS LACK OF PRO-ACTIVENESS LACK OF EFFECTIVE COMMUNICATION INSUFFICIENT STREET LIGHTING PRESENCE OF DENSE BUSH AND TREES LIMITATIONS IN TERMS OF CAMERA SYSTEM CAPABILITIES

36 INTEGRATED EXPECTATIONS REPORT ALL CRIME RELATED INCIDENTS TO SAPS AND CID EFFECTIVE POLICING AND INCREASED VISIBILITY REGULAR CHECKS OF ALARMS/ COMMUNICATION SYSTEMS PARTICIPATION IN JOINT SECURITY SERVICE PROVIDERS FORUM PARTICIPATION IN CID’S INTEGRATED HANDHELD COMMUNICATION SYSTEM PRO-ACTIVE APPROACH: STREET LIGHTING/ NUMBERING/ NAMES OPTIMAL USE OF CID CAMERA SYSTEM/ PATROL VEHICLES/ MOBILE TRAILER UNITS EXERCISE STRICT ACCESS CONTROL INSTALLATION OF PASSIVE ALARMS IN ROOF TOPS EDUCATION OF EMPLOYEES REGARDING CID ACTIVITIES DISPLAY SAPS AND CID CONTROL ROOM NUMBERS AND EMERGENCY GUIDELINE THROUGHOUT COMPANY

37 COMPARATIVE STATISTICS 2001 – JULY 2014 RE-ACTIVE SERVICES (Unaudited statistics based on reports received from security service provider, SAPS and business owners Crime ROBBERY ATTEMPTED ROBBERY BREAK IN’S ATTEMPTED BREAK IN THEFT OUT OF M/V THEFT OF M/V Vehicle Hi-jacking1

38 PRO-ACTIVE SERVICES SERVICETotal OPEN GATES/WINDOWS CHECKED645 FIRES200 ACCIDENTS274 STANDBY WHILE OWNERS LOCK UP1 083 ASSISTANCE TO STRANDED VEHICLES500 SUSPICIOUS VEHICLES CHECKED837 SUSPICIOUS PERSONS CHECKED993 TROLLEYS CHECKED8 010 BURST PIPES/BLOCKED DRAINS REPORTED279 HORSE + CARTS CHECKED194 ANIMAL CRUELTY52 PREVENTION OF LITTERING66 PREVENTION OF DUMPING711 LITTER REMOVAL BY WASTE BUSTERS/CLEANERS Refuse bags & bins FAULTY STREET LIGHTS REPORTED1 623 ALARMS CHECKED7 503

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40 PAROW INDUSTRIA CID FINANCIAL PRESENTATION 2013/2014 BY MR C.J SCHELTEMA

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44 Statement of Financial Performance R, Budget Revenue 2,705 3,183 2,679 There-off retention Expenses Total 2,651 2,983 2,679 Security related 1,897 2,055 1,999 Employee related Surplus

45 ACTUAL BUDGET 2012/13 INCOME Levies received collected via COCT Less Bad Debt Provision Retained Interest Donation (Trailer) Retention Refund TOTAL EXPENDITURE OPERATIONAL EXPENDITURE Employee Related Contracted Services:- Cleansing Camera Monitoring Security Services Environmental Upgrading (greening) Social Upliftment (Dare to Dream) Depreciation Repairs and Maintenance Service Accounts ex CCT500 General Expenditure:- Auditors remuneration Bank Charges Gifts and donations Insurance Marketing / Promotion/Advertising Printing and stationery Lease rentals Sundry Expenses Telephone and Fax TOTAL EXPENDITURE Total comprehensive income for the year PAROW INDUSTRIA IMPROVEMENT DISTRICT ASSOCIATION NPC INCOME STATEMENT FOR PERIOD 1 JULY 2012 TO 30 JUNE 2013 R,000

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47 PROPOSED UTILIZATION OF ACCUMULATED SURPLUS 2013/2014 EXPENDITUREAPPROVED BY MEMBERS 2012 AGMPROPOSED REALIGNMENT 1. Operational Projects429,382180,290 Security32,760 Camera Monitoring98, 250 Maintenance24, 445 Cleansing27,01524, 835 Upliftment of area402, Capital Projects27,015130, 000 Landscaping27,015 Network upgrade130, Assets146, 107 Office Furniture Office Equipment Computer Equipment Motor Vehicles Cameras146, 107 TOTAL EXPENDITURE456,397

48 PROPOSED BUDGET 2014/2015 As per approved business plan & budget (R) Proposed Budget (R) EXPENDITURE 1.Employee Related393, 893 Salaries360, 871 UIF2,723 Bonus Provision30, Contracted Services2, 166, 5932, 153, 959 Cleansing services291, 239 Environmental Upgrading (Greening, Landscaping, recycling, etc,) 6, 317 Camera Monitoring562, 055 Security Services1, 300, 665 Social Upliftment (Dare to dream)6, Depreciation150, , Repairs & Maintenance120, Services Accounts ex CCT Interest Paid--

49 PROPOSED BUDGET 2014/ General Expenditure200,332244,849 Accommodation (Rental)14,66618, 000 Accounting fees7, 000 Advertising3, 3505, 000 Auditor’s remuneration23, 996 Bank Charges13, 24519, 000 Function and meetings9, 090 Gifts and donations18, 673 Insurance33,71565,460 Lease rental on equipment27, 16030, 100 Marketing and promotions3,182 Printing and stationery7, 576 Sundry Expenses8,259 Telephone and fax14, 695 Travelling22, 72518, 000

50 PROPOSED BUDGET 2014/ Capital Expenditure Office Furniture Office Equipment Computer Equipment Cameras Specify Other 9. Bad Debt Provision 3%93,775 TOTAL EXPENDITURE3,125,824

51 FINANCIAL (CONT) The summary of retention transactions for the 2012/13 Financial year is as follows:- PAROW Balance of accumulated retention account as at 30 June 2013 VAT incl Less SRA Arrears>30 Days as at 30 June Difference between retention and arrears % of difference available for refund to SRA (VAT incl.) Less VAT % of difference available for refund to SRA (VAT excl.)

52 PROPOSED UTILIZATION OF ACCUMULATED SURPLUS 2014/2015 EXPENDITUREPROPOSED BUDGET 1. Operational Projects262, 077 Security33, 879 Camera Monitoring180, 715 Maintenance20, 087 Cleansing27, Capital Projects- 3. Assets78, 550 Office Furniture- Office Equipment- Computer Equipment- Motor Vehicles- Cameras78, 550 TOTAL EXPENDITURE340, 627

53 5 YEAR BUDGET 2010/112011/122012/132013/142014/15 EXPENDITURE 1.Employee Related312,000330,720350,563371,597393,893 Salaries288,000305,280323,597343,013363,594 Bonus24,00025,44026,96628,58430,299 2.Contracted Services1,613,2681,710,0641,812,6681,921,4292,036,714 Security1,048,0681,110,9521,177,6091,248,2661,323,162 CCTV monitoring445,200471,912500,227530,241562,055 Cleansing120,000127,200134,832142,922151, Other442,194477,291515,352556,639601,442 Audit fees19,00820,14821,35722,63823,996 Camera system214,170235,587259,146285,061313,567 Dare to Dream Campaign5,0045,3045,6225,9596,317 Function/Meetings7,2007,6328,0908,5759,090 Landscaping5,0045,3045,6225,9596,317 Marketing2,5202,6712,8313,0013,182 Printing & Stationery6,0006,3606,7427,1477,576 Sundry153,648162,867172,639182,997193,977 Tlephone11,64012,33813,07813,86314,695 Traveling18,00019,08020,22521,43922, Bad Debt Prov.73,22077,87982,84388,13493,775 TOTAL EXPENDITURE2,440,6822,595,9542,761,4262,937,7993,125,824 INCOME2,440,6822,595,9542,761,4262,937,7993,125,824 BUDGET GROWTH9.92%6.36%6.37%6.39%6.40%


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