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TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left MIS INTEROPERABILITY SESSION What we offer and how it works ucasprogress.com Paul MacMahon.

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Presentation on theme: "TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left MIS INTEROPERABILITY SESSION What we offer and how it works ucasprogress.com Paul MacMahon."— Presentation transcript:

1 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left MIS INTEROPERABILITY SESSION What we offer and how it works ucasprogress.com Paul MacMahon Senior Customer Advisor Magnus Rabarts Senior Account Manager

2 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ▪Housekeeping ▪UCAS Progress ▫Review processes and data ▫Collation of feedback ▫Facilitate discussion ▪Format of session ▫Open forum workshop ▫Chance for questions during and after Welcome and introductions

3 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ▪Introduction to Apply ▫View status changes and relative learner/provider actions ▪View process for exporting data ▫Downloading of new and updated applications ▪Review format and schema of exported data ▪Discuss process for importing and storing information within MIS ▪Review export of information from MIS ▪Review process of importing updated statuses to Apply Agenda

4 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ▪Discuss implementation, issues and opportunities between fellow practitioners ▪Feedback to UCAS Progress regarding technical process ▪UCAS Progress to collate feedback to share best practice amongst participating colleges and post-16 centres ▪Q&A with Local Authority and UCAS Progress Workshop session

5 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Application process Draft Status 1 Submitted Status 3 Acknowledged Status 4 Returned by provider Status 5 Unsuccessful Status 15 Awaiting profile completion Status 2 Conditional offer Status 9 Unconditional offer Status 10 Offer accepted Status 11 Offer rejected Status 12 Enrolled Status 13 Not enrolled Status 14 Offer rejected Status 12 Not sentIn progressOfferedAcceptedEnrolment On/Off programme Deleted Status 18 Withdrawal requested – Status 16 Withdrawn – Status 17

6 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Application process – status transitions Original status IDOriginal Status titleTransitionNew Status IDNew status title 3SubmittedAcknowledge application4Acknowledged 4 Return to applicant5Returned by provider 4AcknowledgedMake a conditional offer9Conditional offer 4AcknowledgedMake an unconditional offer10Unconditional offer 4AcknowledgedEnrol applicant13Enrolled 4AcknowledgedMark application as unsuccessful15Unsuccessful 5Returned by providerMake a conditional offer9Conditional offer 5Returned by providerMake an unconditional offer10Unconditional offer 5Returned by providerEnrol applicant13Enrolled 5Returned by providerMark application as unsuccessful15Unsuccessful 9Conditional offerEnrol applicant13Enrolled 10Unconditional offerEnrol applicant13Enrolled 11Offer acceptedEnrol applicant13Enrolled 11Offer acceptedApplicant not enrolled14Not enrolled 16Withdrawal requestedConfirm withdrawal17Application withdrawn

7 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Application process – additional questions

8 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Application process – additional questions

9 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Exporting Application Data – system process 1.Click “Providers” 2.Click “Applications” 3.Click “Import/Export” 4.Select New or Updated applications 5.Request download Request takes up to 15 minutes to process when ready

10 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Exporting Application Data – notes ▪“New” applications will be applications set to submitted since the last “New” download ▪New includes all application data ▪“Updated” applications include status only and will include any apps with statuses updated since last download ▪Updated only includes fields for matching to MIS ▪ Previous requested exports available to download

11 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ▪A time and date stamped.zip output of 12.csv files ▪Each.csv contains the application ID and data pertaining to a different aspect of the application ▪Fields separated with a | ▪Pipes are removed from exported application data ▪Text transferred in UTF-8 ▪Collated data in line with English ILR information ▪Additional questions available The New Applications output from UCAS Progress Apply

12 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Apply – the New Apps output schema and format 1.Personal Info Contact Details Address, DOB etc 2.Courses Courses applied for, course code 3.Education Details Home provider, length of study 4.Status Application status

13 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Apply – the New Apps output schema and format 5.Additional questions Any additional requested data 6.Work History 7.References 8.Referees 9.Qualification details 10.Personal Statement 11.LDD information 12.Parent/guardian details

14 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ▪A time and date stamped.zip containing 1.csv file ▪Fields separated with a | ▪Pipes are removed from exported application data ▪Text transferred in UTF-8 The Updated Applications output from UCAS Progress Apply

15 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Apply – the New Apps output schema and format

16 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Apply – the Updated Apps output schema and format ApplicationId Unique id for the application (UCAS reference) ULNUnique learner number CCISCCIS young person record ID UPNUnique pupil number Forename First or given name SurnameLast or family name DateOfBirthDate of birth MostRecentSchoolCollege School or other provider name where the applicant currently is educated PreviouslyDownloadedStatus The status of the applicants application when previously downloaded CurrentApplicationStatusThe current status of the applicants application DateApplicationLastDownloadDate and time of the last application download DateOfLastStatusIUpdate Date and time of the last update to the application status

17 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Apply – the Updated Apps output schema and format

18 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left The Import Process 1.Navigate to Import/Export 2.Click Import 3.Choose file and import

19 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left Apply – the input schema and format FieldDescription Data type Max. LengthExampleFieldDescription ApplicationId Unique id for the application (UCAS reference)Number ApplicationId Unique id for the application (UCAS reference) OriginalStatus The original status of the applicationNumeric29OriginalStatus The original status of the application NewStatus The status of the application you wish to transition toNumeric211NewStatus The status of the application you wish to transition to Original status IDOriginal Status titleTransitionNew Status IDNew status title 3SubmittedAcknowledge application4Acknowledged 4 Return to applicant5Returned by provider 4AcknowledgedMake a conditional offer9Conditional offer 4AcknowledgedMake an unconditional offer10Unconditional offer 4AcknowledgedEnrol applicant13Enrolled 4AcknowledgedMark application as unsuccessful15Unsuccessful 5Returned by providerMake a conditional offer9Conditional offer 5Returned by providerMake an unconditional offer10Unconditional offer 5Returned by providerEnrol applicant13Enrolled 5Returned by providerMark application as unsuccessful15Unsuccessful 9Conditional offerEnrol applicant13Enrolled 10Unconditional offerEnrol applicant13Enrolled 11Offer acceptedEnrol applicant13Enrolled 11Offer acceptedApplicant not enrolled14Not enrolled 16Withdrawal requestedConfirm withdrawal17Application withdrawn

20 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ▪Discuss an implementation, issues and opportunities between fellow practitioners ▪Feedback to UCAS Progress regarding technical process ▪UCAS Progress to collate feedback to share best practice amongst participating colleges and post-16 centres ▪Q&A with Local Authority and UCAS Progress Workshop session

21 TITLE SLIDE – ALL CAPS [Font Arial (Heading) size 28 – align left ucasprogress.com Any questions?


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