2 Lionsgate Reduces Budget Time and Enhances Performance Reporting with SAP Planning and Consolidation Challenges & OpportunitiesRequired a more sophisticated tool to help manage the challenge of complex planning and forecasting processesNeeded better access and visibility into dynamic company data for improved decision makingObjectivesImprove management of the “ultimate schedule” for production and distribution prevalent in media industryIncrease accuracy and visibility to company dataProvide an easy-to-learn and easy-to-use tool for staffImplementation HighlightsUser since 2000, version 4.2 with plan to upgrade to 5.2 (Q2’08) and then 7.1Initial implementation complete in less than two weeksSynchronize data and metadata with SAP ERP and BI/BWWhy SAPSolution flexibility, power, and ease-of-useStability of platform and future direction of solutionExcel user interface allows new users to leverage application with little or no trainingUpgrade plans are a result of successful implementation that has been widely accepted by accounting and planning departmentsBenefitsBudgeting process shifted from basic tasks to value-enhancing activitiesSignificantly enhanced ability to analyze and forecast revenue and cost on individual titles from theater and DVD to iPod and televisionAble to dynamically analyze plan vs forecast data to react to buyer response and better ensure expected revenue streamInstant and accurate ad-hoc reporting on over 10,000 individual filmsLionsgateLocation: Santa Monica, CaliforniaIndustry: MediaProducts and Services: Producer and distributor of independent films, and producer of television programsRevenue: $976 millionEmployees: 400Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“Using SAP’s Planning and Consolidation, the budgeting process was reduced from weeks to days. We’ve also developed a richness in our performance reporting that has significantly enhanced our ability to predict revenue and therefore improve relationships with our distribution partners.”Ulrik KnapSVP, Planning and AnalysisLionsgate2
3 Cincinnati Children’s Hospital Leverages BPC 10 Cincinnati Children’s Hospital Leverages BPC 10.0 to Streamline the Reporting and Planning ProcessChallenges & OpportunitiesUpgrade from BPC version 7.0 to BPC version 10.0 (Microsoft Platform)ObjectivesTechnical StabilityConvert all Reports and Input Templates from EVDRE to the EPM Add-InMore efficient process to complete the Salary PlanningMigrate Template-based Logic to Business Rules and LogicStreamline the Reporting and Planning ProcessesWhy Column5Experience and Best Practices dating back to product inceptionFull Services Firm - Technical Services, EPM Academy, Consulting / Advisory Services, Center of Excellence, Project Management OrganizationMethodology and Knowledge Transfer from Day 1Why SAPEase of use/Microsoft Office Suite, Microsoft ExcelSoftware’s ability to eliminate rekeying and reduce errorsAbility to access data from multiple sources/years within a centralized interfaceUnified Platform provides expansion capabilities for future phases and business needsBenefitsFoundation for more flexible Financial Reporting and AnalysisSingle Version of the TruthIntegrated multiple sourcesAutomated interfacesReduces / Eliminates manual errorsLarge Deployment (350) / User Friendly for variety of usersCincinnati Children’s Hospital Medical CenterLocation: Cincinnati, OHIndustry: HealthcareProducts and Services: 557 bed pediatric hospitalWeb Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 ConsultingAbout CCHMC3rd in the nation among all Honor Roll hospitals in the 2012 U.S. News & World Report survey of best children's hospitals2nd highest recipient of grants from the National Institutes of Health (NIH) for pediatric research3rd best Department of Pediatrics at a US medical school, in U.S. News & World Report 2012 survey of best graduate schools3
4 United Pipe and Supply improves performance management with SAP Planning and Consolidation Challenges and OpportunitiesReplace manual, time-consuming processes for planning, budgeting, and reportingGain control over accuracy and reliability of corporate dataAcquire ability to create reports and generate financial analysesObjectivesUnify and centralize all performance and financial dataAutomate reporting and analysisGive managers control over performance drivers down to the branch levelImplementation HighlightsFocused on financial reporting and budgeting activitiesCompleted 3-phase implementation in 6 monthsWhy SAPSingle product that offers complete functionalityEase of use and rapid adoption due to familiar Microsoft Excel interfaceSimplified maintenance and administrationBenefitsReliable source of corporate dataAutomated report generationRapid adoption due to Excel- based interfaceGreater control over performance drivers – which translate into higher employee accountability for performanceEnhanced collaboration via bottom-up and top-down budgeting processes64% pretax rate of return in first 9 months – with a 15-month payback periodUnited Pipe & SupplyName: United Pipe & Supply Co. Inc.Location: Portland, OregonIndustry: Wholesale distributionProducts and services: Pipe, drainage, rotors, valves, pumps, and heating, venting, and air-conditioning equipmentRevenue: Over US$200 millionWeb site:SAP Solution and services: SAP Planning and Consolidation applicationPartner: Column5 Consulting“We have better control of our informationand can harness it to make good businessdecisions. Quite simply, SAP Planning andConsolidation has greatly improved howwe manage performance at United Pipe &Supply.”Cheryl Summers ControllerUnited Pipe & Supply Co. Inc.4
5 Orrick Sets the Foundation for more Flexible Reporting and Analysis Challenges and OpportunitiesHeavy use of VBA in reports resulted in high reliance on IT for report maintenanceLittle to no ability to drill-down or across dimensions for further analysisObjectivesAutomate the reporting and planning processesEmpower the finance team to write the reports versus having IT support teams write reportsImprove the flow of data across Orrick’s data sources to allow for more frequent data refreshes in an automated fashionDrive an increase in forecast accuracyAllow Orrick to be self reliant in the support of BPCWhy SAPEase of use/Microsoft Office Suite, Microsoft ExcelAutomated import/export interfaces to both internal and external data sourcesAbility to access data from multiple sources/years within a centralized interfaceUnified Platform provides expansion capabilities for future phases and business needsWhy Column5Experience and Best Practices dating back to product inceptionFull Services Firm - Technical Services., Training, Center of Excellence, Project Management, Advisory ServicesMethodology and Knowledge Transfer from Day 1BenefitsQuick time to value – less than 5 months to go-liveReduced monthly reporting time by 60%Ad hoc analytic capabilitiesOrrick, Herrington & Sutcliffe LLPLocation: San Francisco, CAIndustry: Professional ServicesProducts and Services: Legal ServicesEmployees: 1100+Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 ConsultingOrrick is a leading global law firm with a particular focus on serving companies in the technology, energy and financial sectors. We are recognized worldwide for delivering the highest-quality, commercial-orientated legal advice and for our culture of innovation and collaboration.
6 IATA: Flying to New Heights of Reliable, Streamlined Financial Reporting Challenges and OpportunitiesIATA's budgeting, forecasting and consolidation requirements are extensive. IATA staff must develop annual budgets and monthly forecasts for 650 profit centers.Consolidation reporting is conducted globally by five regional hubs that consolidate financial data from 135 separate internal organizations.ObjectivesImplement a more efficient process for creating budgets, forecasts and consolidated reports to accelerate timelines and streamline validationAbility to drill-down to transaction detailsImplementation HighlightsInvolvement of key business process owners throughout the build facilitated learning and lead to lower training costs and increased user adoption600 global usersWhy SAPIntegration with existing SAP landscape at IATA.Modeling capabilities of BPCEase of use of the Office interface with BPCWhy Column5Knowledge of EPM solutionsFlexibility and professionalism exhibited throughout sales and implementation cyclesBenefitsDrill-though to transaction detail has enabled a significant simplification of the review process.Business users now enjoy unprecedented flexibility with BPC as they can track budgets and expenditures across multiple dimensions.Streamlined monthly consolidation reporting.International Air Transport AssociationLocation: San Jose, CaliforniaIndustry: Transportation and Logistics - AirlinesProducts and Services: Global trade organization representing, leading and server the air transport industryMembers: ~240 airlinesWeb Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“Our business users are having a great time visualizing performance metrics in SAP Dashboard Design software using data pulled from SAP Business Planning and Consolidation.”Tim GrosserHead of SAP Business SystemsIATA
10 Allergan Delivers More Detailed Financial Reports to Executives — and Does It Faster Challenges and OpportunitiesDelays in the financial close process were frustrating to finance department and the executives waiting for the ‘numbers’A major Acquisition highlighted the fact that the time had come to evolve from manual processesObjectivesFaster Close ProcessMore update data throughout the monthAbility to load planning dataMore self-sufficient users running their own reportsImplementation HighlightsImproved analysis with more detailed and transparent dataEnhanced ability to balance intercompany transactionsImproved reporting: “Excel on steroids”Decentralized reporting process from 1 report writer to hundredsWhy SAPWhat were the compelling reasons for selecting SAP? Examples include clarity of platform/product direction, competitive evaluation vs. Oracle or other competitors, previous successful SAP implementations, industry focus, industry/solution references, partner network, etc.Benefits35% reduction in financial close cycle timesEasier, faster, and less manual effort for remote sites to submit dataFaster and more automated data loadsLoad times reduced from 1–2 hours to under 15 minutesAllerganLocation: Irvine, CaliforniaIndustry: Healthcare productsProducts and Services: eye care, neuroscience, obesity management, medical aesthetics, dermatology, and urologyRevenue: $5.4bEmployees: 11000Web Site:SAP Solutions and Services: SAP NetWeaver BW. SAP Planning and ConsolidationPartner: Column5 Consulting“After a major acquisition — when we had to integrate many different types of high-level financial data — it became clear how manual our processes were and that it was time for a change.”Elizabeth ElmoreDirector of Corporate Financialand Management Reporting SystemsAllergan
11 Northern California Public Broadcasting – Creating a performance-based culture Challenges and Opportunities5 month Planning Cycle consumed management and staff600 Excel spreadsheets, from nearly 200 business units, were used to prepare budgetsConsolidation took approximately 6 weeks and included painstaking manual intercompany balancingObjectivesTo minimize cycle time and effort involved in developing, reviewing and approving “budgets” – reduced to one hour of analysis and update each month.To provide managers with a consistent, accessible tool to communicate plan changes from the bottom up, so that an accurate picture could be seen.Implementation HighlightsAutomated balancing of interdepartmental chargesMinimized staff resources for implementationAggregated data across axes of department as well as projectsWhy SAPAbility to budget multiple line items for individual accountsAbility to add comments by line item to document assumptionsGood negotiating partner on terms and conditionsBenefitsPayback within three months, due to ability to react to market, cutting costs and generating more revenue ahead of downturnConsolidation cycle time reduced from 6 weeks to a few secondsKept spreadsheet front end, but locked and controlled to maintain integrity of data input template/processPayroll forecast accuracy was increased, to within 0.1%NCPBLocation: San Francisco, CaliforniaIndustry: Entertainment and MediaRevenue: $60mEmployees: 275Web Site: /SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“[With SAP BPC] we’ve cut many weeks off our budgeting and forecasting process, providing important time for value-added analysis. I would estimate the softwareprovided a four-fold ROI.”Jeff NemyChief Financial OfficerNCPB
12 G4S- Making Business Processes Work Smarter with BPC Challenges and OpportunitiesManual keying in of financial data from multiple spreadsheets into account system was labor intensive and time consuming.If changes were required it would take weeks to complete the revised numbersObjectivesIncrease the ability to produce forecasts more quicklyIncrease the data transparency and minimize risk of errorsDriver-based modelingImplementation HighlightsDriver-based demonstration module was developed in 4 weeksReducing manual entries to 12 from 400Why SAPUsers of OutlookSoft since 2007Strong consulting partner in Column5BenefitsBPC has greatly reduced the number of manual calculations numbering in the 1000’s across the organization.An application for the meter -reading function for example, replicates the results that would previously have come from analyzing spreadsheets containing thousands of calculations, and can produce revenue, headcount requirements, even standard cost per person. This allows G4S Utility Services to interrogate present data, look at the implications of contract or cost changes across the business, and identify areas of risk or opportunity.G4SLocation: Surrey, United KingdomIndustry: Security, facilities management, utility servicesRevenue: £6bn Worldwide, £1bn UK &IrelandEmployees: 600,000 WW, 33,000 UK & IrelandWeb Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“New opportunities are discovered across the division, every month”Andrew BushRegional BPC Development ManagerG4S
13 Altera Standardizes on SAP to Run Better Challenges and OpportunitiesAltera's performance management landscape was a hodgepodge of systems – BAAN (ERP), Panorama (BI),Oracle-Hyperion and manual Excel resulting in inefficient processes and a lack of visibility to take action in a timely manner.ObjectivesLower TCO by standardizing on one platform for ERP, EPM and BI. Altera standardized disparate systems on SAP.Faster and more informed decision making.Implementation HighlightsBPC implementation became Altera's single version of the truth for actual and plan data.Leveraging BPC for Consolidations, Financial, Sales, Opex, Capex , HR planningWhy SAPBuilt on SAP’s Netweaver platform leveraging existing AssetsDrill thru into BW & ECC allowing rigorous analytics capabilityAbility to handle Consolidations, Planning and Reporting within BW as a single unified solutionPowerful logic engine and options for deploying F/X Conversions, Business Rules, Allocations and Calculations logicLeverage native Finance and IT skill set centered around SAP solutionsIntegration between strategic, financial, capital, operational and resource planningBenefitsReal-time access to dataIncreased business ownershipAutomation of Consolidations and Integrated to ECCMoved Planning from de-centralized Excel files to centralized planning systemAlteraLocation: San Jose, CaliforniaIndustry: Semiconductor ManufacturingProducts and Services: Semiconductors and integrated circuitsRevenue: $2bEmployees: 2900Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 ConsultingCURRENT BPC USES:Annual Plan, Monthly/ Quarterly Forecasts, and Interim PlansConsolidated Month-end ResultsComplex AllocationsCommercial P&LPlan and Forecasted:Income StatementBalance SheetCash Conversion Cycle MetricsHR Workforce PlansCapital Spend and Depreciation PlanOther outputs
14 Northern Arizona University – Raising the Grade for Budgeting Challenges and OpportunitiesComplex, error prone budget and close cycles.Strict process for tracking how grant money is spent and transferredObjectivesUnify performance data to more effectively plan, analyze and report budget dataProvide budget managers an accurate, up-to-date view of their financial positionImplementation HighlightsNAU was able improve and refine their business processesRolled out to 170 campus budget managersTraining of end-users and administrators were key to a successful implementationWhy SAPFamiliarity with SAP’s products already in production at NAUEase of use and low learning curve with BPC’s Excel front-endAbility to load data from multiple sourcesBenefits50% reduction in budget preparation time. From 3 months to 6 weeks.More timely budget data due to reduction in cycleAbility to quickly make adjustments and see the impact immediately. No more manual adjustments and updating of multiple spreadsheets75% reduction time to create of state mandated financial reports. 2 months to 2 weeks.Northern Arizona UniversityLocation: Flagstaff, ArizonaIndustry: Higher Education and ResearchProducts and Services: undergraduate and graduate education, professional programs and researchFaculty & Staff: 3,800Students: 17,000Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“With SAP Planning and Consolidation, we now have access to consistent, accurate, and reliable information – and that means more robust management of our educational resources.”Bjorn FlugstadBudget DirectorNorthern Arizona University
15 Revolutionizing Budgeting and Planning with SAP Software Challenges and OpportunitiesVersion control was a constant issue. There were multiple versions of the truth.Maintaining ESSBASE was very painful Integration of ESSBASE and PeopleSoft for both IT and Finance was time consuming.The business users wanted more control over the planning processesObjectivesReduce the total planning process cycle to allow for increased frequency (of forecasting for the calendar yearProvide a user friendly interface to gather plan data while maintaining consistency in the planning templates across the organizationEnsure data integrity and accuracy by reducing human errors throughout the entire processImplementation HighlightsAll Daily, Periodic, Quarterly and Annual Reporting requirements now leverage BPC as single data sourceExpansions have cut down time required to “update” static P&L’s for changes within the account and entity hierarchyFranchise Sales Reporting has been consolidated from 6 independent applications to 1Why SAPImpressive customer referencesSoftware ease of useSupport for business process flowsAbility to run the application on aMicrosoft technology platform.BenefitsConsolidate company-wide data within hoursReduce the budget cycle by one-thirdManipulate and segment data in numerous waysMeet financial planning deadlines bycompleting consolidated financial reports in a short period of timeCKE Restaurants, IncLocation: Anaheim CaliforniaIndustry: Restaurants, Food ServicesProducts and Services: Fast food and Quick service restaurants (Carls JR, Hardees)Revenue: $1.2bEmployees: 2000Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“The SAP application allows us to respond as needed to a changing economy and business environment.”Ryan Hanawalt Manager of FinanceCKE Restaurants Inc.
16 Discovery Communications Centralizes Processes for Reporting and Analysis Challenges and OpportunitiesReporting process involved disparate sources and technologies, plus manual manipulationFinance and Accounting time was spent collecting, consolidating, and reconciling data rather than analyzing itManual processes susceptible to errorsData in separate systems with varying dimensions and difficulty consolidating to one version of the truthDifficulty reporting on intercompany versus intracompany eliminations, and analysis by brand, geography, etcObjectivesImproved business insight through multidimensional analysisSelf-service reportingLower TCO by standardizing on SAPWhy SAPSingle solution that could handle multiple EPM processes like reporting and forecastingAlready using SAP ERP and BW and looking for tight integrationWhy Column5Company management and field staff have long experience with the SAP BPC productSolid customer referencesBelieved Column5 could help Discovery maximize the value of its investmentBenefitsCentralized management information, creating confidence in accuracy and reliability of the dataEnabled meeting reporting needs of becoming a public companyLess time spent by resources on data collection and collationStreamlined the month-end reporting process, as well as forecast collection and analysisDiscovery CommunicationsLocation: Silver Springs, MDIndustry: Entertainment & MediaProducts and Services: TV program production and distributionRevenue: $4bEmployees: 4600Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“The successful implementation of SAP BPC as a reporting tool has been instrumental in significantly enhancing Discovery’s ability to analyze and report on the performance of its business units in an efficient manner.”Simon Robinson Senior VP Corporate Financial Planning & Analysis
17 Pilgrim’s Pride – Fast and Flexible Planning and Forecasting Challenges and OpportunitiesReplace an outdated reporting system based on hundreds of spreadsheets and legacy softwareImplement a planning and forecasting process that would allow what-if scenarios and ongoing adjustments as neededObjectivesFaster and less labor-intensive closing cyclesCentralized enterprise data that provides transparency to management and investors, and reduces auditing costsImprove efficiency of planning, forecasting, and consolidation processesImplementation HighlightsPPC is now able to do what-if scenarios in realtime. Both top-down and bottoms-up adjustments can be made, and the impacts seen within a matter of minutes, not weeks.The end result: a business that can adapt to changing conditions in markets and the economy, to ensure ongoing profitability.Why SAPAbility to quickly consolidate and report on resultsFamiliar Excel interface and integration with MS OfficePowerful but easy-to-use multi-dimensional analytics to give insight into the businessWhy Column5Depth and breadth of experience with SAP BPCAbility to understand business requirements and develop a financial application that supports the objectives of the businessReputation and proven track record with customers across industriesBenefitsAbility to plan at a level of detail that gives visibility into the effect of business drivers on financial resultsAbility to re-forecast as needed to adapt to changing market conditionsPilgrim’s PrideLocation: Pittsburg, TexasIndustry: Food Production & DistributionRevenue: $7.5bEmployees: 39,500Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 ConsultingPilgrim’s Pride Corporation is one of the largest chicken companies in the United States and Mexico. A Fortune500 company, PPC operates 31 chicken processing plants and 8 prepared-foods plants. Twenty-nine feed mills, 39 hatcheries and about 5,000 poultry growers support theseplants.
18 The Show Must Go On – Live Nation uses BPC to keep Its Finger on the Pulse of the Business Challenges and OpportunitiesLarge data volumesFluid, constantly changingorganizationSupport for worldwide operationsStringent requirements for performance and up-timeAuditing and SOX compliance.ObjectivesSupport for audit and Sarbanes-Oxley compliance requirementsEnhance visibility to better ensure expected revenue streamsRolling forecasts can be produced using the latest actual dataImplementation HighlightsIntegration to Oracle FinancialsBuilt applications for: Finance (GL), HR (Payroll), CAPEX (capitol projects), Event (Show by Show), Sponsorship (Alliances)Why SAPAdvanced, easy to use analytic capabilitiesAd hoc development of reportsExcel interface and MS Office integrationExpandability and scalabilityAdaptability to constant changeWhy Column5Confidence: The depth of experience of the Column 5 team members and the company as a whole gave Live Nation a high confidence levelReputation: Live Nation knew of Column 5’s reputation for quality workBenefitsFaster closing times allow for greater market agilityEase of analysis allows managers to find the data and comparisons they need quicklyManagers are now able to do analysis on a daily basisLive NationLocation: Los Angeles, CaliforniaIndustry: EntertainmentProducts and Services: Producer of live concertsRevenue: $5.3bEmployees: 6600Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“SAP BPC is a very dynamic tool and allows the data to be cut in multiple ways, which is great advantage over systems which have only canned reports. So you can find what youneed in 5 minutes by building one report rather than running 20 canned reports.”SVP Finance / International Music, Live Nation
19 Warehouse Giant Hisco Inc Warehouse Giant Hisco Inc. Expands Productivity Through SAP Planning ServicesChallenges and OpportunitiesManual Excel-based operational reporting processLimited security, flexibility, and scalabilityNon-standardized application of key performance indicators (KPI’s) by the fieldLarge volume of spreadsheets and data sourcesLimited visibility and flexibility in reporting.ObjectivesReduce the time required for reporting and analysisCreate a unified database with detailed sales data and standardized metricsReduce the level of effort required to produce reports and scorecardsWhy SAPEasy to use Excel interfaceCentralized databaseStrong reporting and analytical capabilitiesWhy Column5Proven expertise in SAP BPCLocal presenceSolid, enthusiastic referencesBenefitsReduced number of spreadsheets that had to be maintainedReduced number of points of failure; increased accuracy and reliabilityImproved visibility into financial and operational performanceEnhanced analytical value of financial dataIncreased satisfaction of senior managementHicso Inc.Location: Houston, TexasIndustry: Distribution and WarehousingRevenue: $200MEmployees: 300Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 ConsultingSAP BPC enabled HISCO to automate their financial reporting processes, which not only saves them time andeffort, it gives them confidence in the reliability of the data, and the ability to see and understand what is going on in the business in a timely fashion.
20 Consolidation that supports the strategic vision Challenges and OpportunitiesEight different underlying systems were in place as a result of rapid growth organically and through acquisition.Finance struggled to pull together data in a timely fashion as they manually consolidated groups of spreadsheets to come up with a single, accurate set of reports.ObjectivesReduce the amount of time spent on consolidating and validating data and more time providing insightReview and improve processes rather than replicate and automating as is processesImplementation HighlightsCreated a reporting platform that can grow with the business.Financial information is available 2 days earlier with much less risk associated with it.Why SAPBPC met the immediate need for a consolidation and reporting application NG Bailey was impressed with the potential for other uses such as CRM and Customer analyticsWhy Column5Rather than just asking us “what do you want?” column5 helped us get the answers we needed, based on their experience with the product, and not answers imposed by it.‟BenefitsNo additional finance staff needed despite rapid growth and complexity of consolidation process. In fact, NG Bailey was able to redeploy a member of the finance team elsewhere within the business, leading to a real cost saving.Speed at which data can now be accessed has lead to timely decision-making.NG BaileyLocation: Ilkley, West Yorkshire, UKIndustry: Building systems and servicesRevenue: £600mEmployees: 4000Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“Rather than spending the majority of time checking that numbers add up and are consistent, there is now time to look more deeply at why the numbers are changing and what they say about the direction of the business.”Ian ParkProject ManagerNG Bailey
21 Automated Management Reporting, Detailed Budgeting & Forecasting Challenges and OpportunitiesManagement received reports only once a yearData from many sources had to be re-keyed to MS ExcelThe budget process consisted of ed spreadsheetsObjectivesAbility to drill down through financial information at all levelsMore time available for analyzing the data and explaining variancesImprove internal customers’ satisfaction levelImprove senior management’s satisfaction levelImplementation HighlightsAchieved rapid implementation via clearly defined requirements and keeping to defined scopeStarted with OutlookSoft 4.1 and upgraded to SAP BPC 7.0Why SAPExcel interface for usability and high user acceptanceEasy consolidation of the dataMS SQL back end which matched in house expertiseDrill through functionalityUnified platform: buying one solution could meet all needsLong time experience with OutlookSoft and SAP BPCRapid implementation methodologyExpertise in process improvement and optimizationBenefitsImproved reporting: key reports are done monthly, not quarterlyIncreased accuracy: “BPC is Right”Ability to drill down through financial information at all levelsShortened the planning/reporting cycle timeIncreased data visibility and reliabilitySouthwest SecuritiesLocation: Dallas, TexasIndustry: Banking, SecuritiesRevenue: $478M/$11B in assetsEmployees: 1200+Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 ConsultingSouthwest Securities had an inflexible financial reporting and planning process that required rekeying of data into Excel, with management receiving a new reporting package just once a year. Now with SAP Planning & Consolidation, management gets monthly reports and can accuratelyforecast the business.
22 Qwest Communications – Driver-Based Planning with BPC Challenges and OpportunitiesBudgeting was being done using a home-grown Excel tool that relied heavily on macros and Excel-based calculationsWith no centralized database, the system was difficult to maintain and control, with limited visibility into how numbers were derivedTraditional budgeting approach did not focus the company on how key business indicators drive the budgetObjectivesGain understanding of what levers need to pulled to impact the business – i.e. the business driversAutomate the process of budgeting and forecasting, reducing the cycle time for these tasks and improving business agilityImplementation HighlightsBuilt a multi-dimensional model to allow planning by product line, sales channel, region, etc.Changed internal processes and measurements to support the new way of thinkingWhy SAPCentralized database functionalityExcel interface provided by SAP Planning and ConsolidationSupport for business rules/logic based approach .Why Column5Industry leading implementation partner within SAP toolsetDepth of knowledge, thanks to a mix of Finance and IT professionalsSufficient staff to scale up to meet the needs of a large projectProfessional management capability for a large scale implementation, including process, procedures, and risk reductionBenefitsProvided a fully integrated model that allowed managers to see the full impact of a driver change on the bottom lineDeveloped driver trees that show how input-level drivers impact higher level calculated and aspirational drivers .Qwest CommunicationsLocation: Denver, ColoradoIndustry: TelecommunicationsRevenue: $13.4bEmployees: 31,000Web Site:SAP Solutions and Services: SAP Planning and ConsolidationPartner: Column5 Consulting“Having SAP BPC as an enterprise planning platform has given us the ability to develop budgets that actuallydrive us towards fulfilling on our strategic objectives.”Sandy Rogers Director of Financial Systems,Qwest Communications