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Wide Area Workflow Receiving Reports

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Presentation on theme: "Wide Area Workflow Receiving Reports"— Presentation transcript:

1 Wide Area Workflow Receiving Reports
Attachment (A) ATTACHMENT “A” Wide Area Workflow Receiving Reports (WAWF RR) (Previous Form DD250) HELPFUL HINTS FOR CREATING WAWF RECEIVING REPORT ON BEHALF OF LM AERO NO COMBO’S SUPPLIER SHALL SUBMIT INVOICES PER LM AERO PURCHASE ORDER DIRECTION NOTE: ALL DOMESTIC AND FOREIGN SUPLIERS - THESE “GENERIC” INSTRUCTIONS ARE BASED ON LOCKHEED MARTIN AERONAUTICS REQUIREMENTS FOR PREPARING WIDE AREA WORK FLOW RECEIVING REPORTS FOR DIRECT SHIP APPROVED SUPPLIERS APPROVED TO CREATE WAWF RR ON BEHALF OF LOCKHEED AERONAUTICS. SUPPORT DOCUMENTATION SHALL CONTINUE TO BE THE LM AERO SHIPPING DATA LIST AND THE RELEASED PURCHASE ORDER. FEDERAL ACQUISITION REGULATION (DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT – APPENDIX F) SETS FORTH PROCEDURES AND INSTRUCTIONS FOR THE USE, PREPARATION, AND DISTRUBUTION OF THE WAWF RECEIVING REPORT PLEASE VIEW PAGES 8 & 9 BEFORE PROCEEDING - SUPPLIER REMINDERS TO PREVENT WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR WAWF TRAINING INFORMATION – SEE PAGE 10

2 Contract Number Delivery Order CAGE Code / Ext. Pay DoDAAC
Attachment (A) ATTACHMENT “A” Contract Number Delivery Order CAGE Code / Ext. Pay DoDAAC FA861106C2899  81755  HQ0339  ENTER THE 13 ALPHA-NUMERIC CONTRACT NUMBER: AND, WHEN APPLICABLE, DELIVERY/CALL ORDER NUMBER AS PROVIDED IN RELEASED PURCHASE ORDER AND/OR SHIPPING INSTRUCTIONS NOTE: CAGE CODES EXT AND DODAAC PAY CODE SHOULD POPULATE, IF NOT, POPULATE WITH CAGE 81755, EXTENSION AND PAY CODE HQ0339

3 SELECT DOCUMENT TO CREATE: Receiving Report
ATTACHMENT “A” SELECT DOCUMENT TO CREATE: Acceptance: Source Inspection: Receiving Report Contract Number Delivery Order CAGE Code / Ext. Pay DoDAAC FA861106C2899  81755  HQ0339  Issue Date IssueBy DoDAAC Admin DoDAAC *InspectBy DoDAAC * / Ext Mark For Code / Ext. 2006/01/18 FA8611 S4419A S1023A Ship To Code * / Ext. Ship From Code / Ext. Document Selected: Receiving Report Source Inspection / Source Inspection NOTE: - SUPPLIER SHALL OVERRIDE INSPECT BY CODE S4419A AND INSERT LOCAL SUPPLIER DCMA DODAAC CODE! OVERRIDE REQUIRED TO NOTIFY SUPPLIER DCMA VIA THAT WAWF RR READY FOR INSPECT AND ACCEPTANCE. SHIP TO/MARK FOR DATA – MANDATORY FIELD - SEE SHIPPING DATA LIST AND/OR PURCHASE ORDER FOR APPLICABLE CODES. ALSO REVIEW ATTAACHEMENT “D” ON HOW TO FIND UPDATED DODAAC AND MAPAC ADDRESSES.

4 CLICK ON LINE ITEM TAB AT TOP OF WAWF SCREEN
ATTACHMENT “A” Contract Number Delivery Order Issue Date Inspection Point Acceptance Point . CoC ARP FA861106C2899  2008/01/16  Supplies Services Shipment No.* Shipment Date* Estim. Final Shipment? Estimated Delivery Date ABC0001 2008/01/16 E N Government B/L Number TCN Gross Weight FOB ADD BEFORE SUBMITTAL N/A 1 S First Line Haul Mode=Mode of Transportation SELECT MODE CODE FROM DROP DOWN BOX, CLICK ON ARROW. EQUAL TO BLOCK 4 OF OLD DD250 Currency Code USD CLICK ON LINE ITEM TAB AT TOP OF WAWF SCREEN

5 At least one Line Item required
ATTACHMENT “A” Line Item Details: At least one Line Item required AAA SDN ACRN Actions Item No. Stock Part No. Type Qty. Shipped Unit Unit Price Amount UID Actions Click on Action ICON UPON COMPLETION OF WORK IN THIS AREA, CLICK ON ANOTHER TAB FOR FURTHER ACTION OR ON THE HEADER TAB TO SUBMIT.

6 Add CLIN/SLIN * = Required Fields $ $ Unit Price H030 1 EA N AAA
NSN from SDL List ATTACHMENT “A” Add CLIN/SLIN * = Required Fields ELIN = Item No. * Stock Part No. * Type * Qty. Shipped * Unit * Unit Price** Unit Price $ H030 Select from drop down box 1 EA 2.00 SDN ACRN GFE? Advice Code Amount ** $ N 2.00 AAA Select from drop down box Description * CLIN 0012, Nomenclature, Extended Description, Vendor Part Number, LM Part Number, Requisition No.(If applicable), FMS Case Code (If applicable) Seriall numbers, any other descriptive data that would be equal to Block 16 data on paper DD250 Form. See Shipping Data List for Item Data. If ELIN populated on SDL input ELIN under Item No. and CLIN in Description Box. If only CLIN data provided, input CLIN under Item No. DO NOT USE PO/LINE ITEM FOR THIS FIELD. **UNIT PRICE AND AMOUNT REQUIRED ON ALL FOREIGN MILITARY SALES WAWF RR.

7 Comments Initiator Comments
ATTACHMENT “A” Comments Initiator Comments ADD ORDER/AUTHORITY NUMBER AND PURCHASE ORDER/LINE ITEM. THE DATA IS VERY IMPORTANT FOR LM AERO TO SUPPORT AUDITNG PURPOSES OR IT WILL REQUIRE WAWF RECEVING REPORT (DD250) CORRECTION BEFORE SUPPLIER CAN BE PAID. Enter comments up to 2000 characters.

8 WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR
ATTACHMENT “A” SUPPLIER REMINDERS TO PREVENT WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR FOLLOW WAWF INSTRUCTIONS IN THE TRAINING SECTION WAWF FOR CREATION OF RECEIVING REPORT – ONLY FOR LM AERO. NO “COMBO” FOR LM AERO WAWF RR – SUPPLIER SHALL NOT CREATE - SUPPLIER SHALL SUBMIT INVOICES PER LM AERO PURCHASE ORDER DIRECTION! LM AERO WILL PAY SUPPLIER, DFAS WILL PAY LM AERO. INSPECTION: BUYER INSPECTION AT SOURCE OR “DELEGATED” BUYER INSPECTION AT SOURCE SHALL BE PROVIDED ON WAWF RR SUBMITTED TO LM AERO FOR PROCESSING (FAILURE TO PROVIDE EVIDENCE OF BUYER INSPECTION AT SOURCE ON WAWF RR, WILL RESULT IN REJECTION BY LM AERO AND AFFECT SUPPLIER PAYMENT!) REMINDER: SUPPLIER SHALL OVERRIDE INSPECTED BY DODAAC CODE FROM S4419A TO THEIR LOCAL DCMA PQAR DODAAC TO ASSURE NOTIFICATION AND TIMELY BUY-OFF IN WAWF BY LOCAL DCMA IS ACCOMPLISHED. FAILURE TO CHANGE INSPECT BY DODAAC CODE WILL RESULT IN REJECTION BY LM AERO DCMA PQA REPRESENTATIVE.

9 Can “Black Contracts” or classified contracts be processed in WAWF?
If the contract is classified but the documents (receiving report invoice) don’t require restrictive markings (“classified, secret, top secret, nonforn, etc), then the documents can be done in WAWF, if any of these type of markings are requires, then they shouldn’t be done in WAWF. REMINDER: WAWF WILL NOT SAVE ANY DATA, PLEASE DO NOT FORGET REMINDER: ONCE THE SUPPLIER HITS ENTER, IT THEN GOES TO DCMA FOR APPROVAL. IF DCMA REJECTS, WAWF WILL ALLOW CORRECTIONS, PRIOR TO DCMA FINAL AUTHORIZATION. IF APPROVED BY DCMA, WAWF WILL NOT ALLOW CORRECTIONS AT A LATER TIME. THE SUPPLIER WILL HAVE TO MANUALLY UPDATE CORRECTIONS AS REQUIRED.

10 IF IMMEDIATE HELP IS NEEDED TO RESOLVE ANY QUESTIONS ABOUT
WAWF, PLEASE CONTACT THE WAWF HELP DESK. WEBSITE ADDRESS: https://wawf.eb.mil/ Customer Support   DISA WESTHEM   Area Command Ogden   Customer Service Center   CONUS ONLY:   COMMERCIAL:   DSN:   FAX COMMERCIAL:   FAX DSN: THERE ARE TWO TRAINING WEBSITES: (practice server)


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