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1 Wide Area Workflow Receiving Reports (WAWF RR) (Previous Form DD250) HELPFUL HINTS FOR CREATING WAWF RECEIVING REPORT ON BEHALF OF LM AERO ATTACHMENT.

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Presentation on theme: "1 Wide Area Workflow Receiving Reports (WAWF RR) (Previous Form DD250) HELPFUL HINTS FOR CREATING WAWF RECEIVING REPORT ON BEHALF OF LM AERO ATTACHMENT."— Presentation transcript:

1 1 Wide Area Workflow Receiving Reports (WAWF RR) (Previous Form DD250) HELPFUL HINTS FOR CREATING WAWF RECEIVING REPORT ON BEHALF OF LM AERO ATTACHMENT “A” NOTE: ALL DOMESTIC AND FOREIGN SUPLIERS - THESE “GENERIC” INSTRUCTIONS ARE BASED ON LOCKHEED MARTIN AERONAUTICS REQUIREMENTS FOR PREPARING WIDE AREA WORK FLOW RECEIVING REPORTS FOR DIRECT SHIP APPROVED SUPPLIERS APPROVED TO CREATE WAWF RR ON BEHALF OF LOCKHEED AERONAUTICS. SUPPORT DOCUMENTATION SHALL CONTINUE TO BE THE LM AERO SHIPPING DATA LIST AND THE RELEASED PURCHASE ORDER. FEDERAL ACQUISITION REGULATION (DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT – APPENDIX F) SETS FORTH PROCEDURES AND INSTRUCTIONS FOR THE USE, PREPARATION, AND DISTRUBUTION OF THE WAWF RECEIVING REPORT PLEASE VIEW PAGES 8 & 9 BEFORE PROCEEDING - SUPPLIER REMINDERS TO PREVENT WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR WAWF TRAINING INFORMATION – SEE PAGE 10 NO COMBO’S SUPPLIER SHALL SUBMIT INVOICES PER LM AERO PURCHASE ORDER DIRECTION

2 2 ENTER THE 13 ALPHA-NUMERIC CONTRACT NUMBER: AND, WHEN APPLICABLE, DELIVERY/CALL ORDER NUMBER AS PROVIDED IN RELEASED PURCHASE ORDER AND/OR SHIPPING INSTRUCTIONS NOTE: CAGE CODES EXT AND DODAAC PAY CODE SHOULD POPULATE, IF NOT, POPULATE WITH CAGE 81755, EXTENSION AND PAY CODE HQ0339 ATTACHMENT “A” Contract NumberDelivery Order CAGE Code / Ext. Pay DoDAAC FA861106C HQ0339

3 3 Issue DateIssue Date IssueBy DoDAAC Admin DoDAAC *InspectBy DoDAAC * / Ext. Mark For Code / Ext.IssueBy DoDAACAdmin DoDAAC *InspectBy DoDAAC * / Ext.Mark For Code / Ext. Acceptance: Source Inspection: Receiving Report Source ATTACHMENT “A” SELECT DOCUMENT TO CREATE: Contract NumberDelivery OrderCAGE Code / Ext.Pay DoDAAC FA861106C HQ /01/18 FA8611 S4419AS1023A Ship From Code / Ext.Ship To Code * / Ext. Document Selected: Receiving Report Source Inspection / Source Inspection NOTE: - SUPPLIER SHALL OVERRIDE INSPECT BY CODE S4419A AND INSERT LOCAL SUPPLIER DCMA DODAAC CODE! OVERRIDE REQUIRED TO NOTIFY SUPPLIER DCMA VIA THAT WAWF RR READY FOR INSPECT AND ACCEPTANCE. SHIP TO/MARK FOR DATA – MANDATORY FIELD - SEE SHIPPING DATA LIST AND/OR PURCHASE ORDER FOR APPLICABLE CODES. ALSO REVIEW ATTAACHEMENT “D” ON HOW TO FIND UPDATED DODAAC AND MAPAC ADDRESSES.

4 4 ATTACHMENT “A” CoC ARP Acceptance PointPoint. Inspection Point Issue DateDelivery OrderContract Number Supplies Services S S 2008/01/16 FA861106C2899 Shipment No.Shipment No.*Shipment DateShipment Date*Estim.Final Shipment?Estimated Delivery Date FOB Gross Weight TCNGovernment B/L Number First Line Haul ModeFirst Line Haul Mode=Mode of Transportation ADD BEFORE SUBMITTALN/A1S ABC /01/16EN Currency Code USD SELECT MODE CODE FROM DROP DOWN BOX, CLICK ON ARROW. EQUAL TO BLOCK 4 OF OLD DD250 CLICK ON LINE ITEM TAB AT TOP OF WAWF SCREEN

5 5 ATTACHMENT “A” Line Item Details: At least one Line Item required AAASDNACRN Actions Item No.Stock Part No.Type Qty. Shipped UnitUnit PriceAmountActionsUID Click on Action ICON UPON COMPLETION OF WORK IN THIS AREA, CLICK ON ANOTHER TAB FOR FURTHER ACTION OR ON THE HEADER TAB TO SUBMIT.

6 6 Add CLIN/SLIN ATTACHMENT “A” * = Required Fields Unit Price Unit Price Unit *Qty. Shipped *Type *Stock Part No. *ELIN = Item No. *No. * Unit Unit Price** Advice CodeGFE?ACRNSDNAmountAmount ** AAA Description * H030 Select from drop down box EA N 2.00 $ $ See Shipping Data List for Item Data. If ELIN populated on SDL input ELIN under Item No. and CLIN in Description Box. If only CLIN data provided, input CLIN under Item No. DO NOT USE PO/LINE ITEM FOR THIS FIELD. **UNIT PRICE AND AMOUNT REQUIRED ON ALL FOREIGN MILITARY SALES WAWF RR. CLIN 0012, Nomenclature, Extended Description, Vendor Part Number, LM Part Number, Requisition No.(If applicable), FMS Case Code (If applicable) Seriall numbers, any other descriptive data that would be equal to Block 16 data on paper DD250 Form. Select from drop down box NSN from SDL List

7 7 ATTACHMENT “A” Comments Initiator Comments Enter comments up to 2000 characters. ADD ORDER/AUTHORITY NUMBER AND PURCHASE ORDER/LINE ITEM. THE DATA IS VERY IMPORTANT FOR LM AERO TO SUPPORT AUDITNG PURPOSES OR IT WILL REQUIRE WAWF RECEVING REPORT (DD250) CORRECTION BEFORE SUPPLIER CAN BE PAID.

8 8 ATTACHMENT “A” FOLLOW WAWF INSTRUCTIONS IN THE TRAINING SECTION WAWF FOR CREATION OF RECEIVING REPORT – ONLY FOR LM AERO. NO “COMBO” FOR LM AERO WAWF RR – SUPPLIER SHALL NOT CREATE - SUPPLIER SHALL SUBMIT INVOICES PER LM AERO PURCHASE ORDER DIRECTION! LM AERO WILL PAY SUPPLIER, DFAS WILL PAY LM AERO. INSPECTION: BUYER INSPECTION AT SOURCE OR “DELEGATED” BUYER INSPECTION AT SOURCE SHALL BE PROVIDED ON WAWF RR SUBMITTED TO LM AERO FOR PROCESSING (FAILURE TO PROVIDE EVIDENCE OF BUYER INSPECTION AT SOURCE ON WAWF RR, WILL RESULT IN REJECTION BY LM AERO AND AFFECT SUPPLIER PAYMENT!) REMINDER: SUPPLIER SHALL OVERRIDE INSPECTED BY DODAAC CODE FROM S4419A TO THEIR LOCAL DCMA PQAR DODAAC TO ASSURE NOTIFICATION AND TIMELY BUY-OFF IN WAWF BY LOCAL DCMA IS ACCOMPLISHED. FAILURE TO CHANGE INSPECT BY DODAAC CODE WILL RESULT IN REJECTION BY LM AERO DCMA PQA REPRESENTATIVE. SUPPLIER REMINDERS TO PREVENT WAWF RR REJECTIONS BY LM AERO AND LM AERO DCMA PQAR

9 9 Can “Black Contracts” or classified contracts be processed in WAWF? If the contract is classified but the documents (receiving report invoice) don’t require restrictive markings (“classified, secret, top secret, nonforn, etc), then the documents can be done in WAWF, if any of these type of markings are requires, then they shouldn’t be done in WAWF. REMINDER: WAWF WILL NOT SAVE ANY DATA, PLEASE DO NOT FORGET REMINDER: ONCE THE SUPPLIER HITS ENTER, IT THEN GOES TO DCMA FOR APPROVAL. IF DCMA REJECTS, WAWF WILL ALLOW CORRECTIONS, PRIOR TO DCMA FINAL AUTHORIZATION. IF APPROVED BY DCMA, WAWF WILL NOT ALLOW CORRECTIONS AT A LATER TIME. THE SUPPLIER WILL HAVE TO MANUALLY UPDATE CORRECTIONS AS REQUIRED.

10 10 IF IMMEDIATE HELP IS NEEDED TO RESOLVE ANY QUESTIONS ABOUT WAWF, PLEASE CONTACT THE WAWF HELP DESK. WEBSITE ADDRESS: https://wawf.eb.mil/https://wawf.eb.mil/ Customer Support DISA WESTHEM Area Command Ogden Customer Service Center CONUS ONLY: COMMERCIAL: DSN: FAX COMMERCIAL: FAX DSN: THERE ARE TWO TRAINING WEBSITES: (practice server)


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