Presentation on theme: "Logging In 1.Click the ‘Continue to this website (not recommended)’ link to enter the WAWF system. (left) 2.Accept the terms and conditions. (right)"— Presentation transcript:
Logging In 1.Click the ‘Continue to this website (not recommended)’ link to enter the WAWF system. (left) 2.Accept the terms and conditions. (right)
Logging In 1.Enter the User ID* and Password* into their respective boxes. 2.Click the ‘Login’ button.
Creating the Document 1.Move the cursor over ‘Vendor’ and click on the first option, ‘Create Document’.
Contract Info 1.Enter in the Contract Number* (found in column B) and Delivery Order (found in column C) into their respective boxes. 2.Click the ‘Next’ button. 3.See #1 on Additional Information Slide
Pay DoDAAC 1.Enter the number for DFAS Columbus (HQ0304) into the Pay Official* box. 2.Click the ‘Next’ button.
Document 1.Click the ‘Invoice and Receiving Report (Combo)’ button. (top left) 2.Select ‘Source’ from the ‘Inspection’ drop-down box. (top right) 3.The ‘Acceptance’ box will change automatically. Click ‘Next’. (bottom)
Routing 1.Enter TACOM’s number (W56HZV) into the Admin DoDAAC* box. 2.Enter Mike Craft’s number (SSN05A) into the Inspect By DoDAAC* box (Accept By DoDAAC will fill in automatically) 3.Enter Maj. Hill’s number (BG5H00) into the Mark For Code and Ship to Code* boxes 4.See #2 on Additional Information Slide 5.Click ‘Next’
1.Always check the ARP box, enter the Shipment Number** (found in column I), Shipment Date* (found in column J) and Invoice Number** (found in column K)into their respective boxes 2.If the Shipment Number has a ‘Z’ on the end that means it is a final shipment. If this is the case, put a ‘Y’ in the Final Shipment Box. If there is no ‘Z’ enter the Shipment Number, leave the Final Shipment box with an ‘N’ 3.If the Shipment Date not confirmed change the ‘Estimated’ box to ‘E’ 4.See #3 – 5 on Additional Information Slide 5.Click the ‘Line Item’ tab Data Capture
1.Click the ‘Add’ link to add a Line Item
Line Item Information 1.Enter the ‘Item No**’. For SNAP entries, this will always be 0001. 2.Enter the Stock Part No* (found in column M), Qty. Shipped* (found in column O), Unit* (EA) and Unit Price ($)* (found in column P) information. Amount ($) will automatically complete 3.In the ‘Type*’ box, scroll down and pick the last option in the dropdown menu ‘(VP) – VENDORS (SELLERS) PART NUMBER’ 4.Sc roll down to the ‘Description*’ section
Line Item Information 1.In the ‘Description*’ box, cut and paste the part name, Requisition number, and Part number 2.Proper spacing will be required, as the formatting is very odd with these boxes 3.Click the ‘MILSTRIP’ tab
Line Item Information 1.Enter the Requisition number (found in column L) in the ‘MILSTRIP’ box, and the quantity (found in column O) in the ‘MILSTRIP Qty’ box 2.Click the ‘Save’ link 3.See #6 on Additional Information Slide 4.Click on the ‘CLIN/SLIN/ELIN’ tab
Line Item Information 1.Click the ‘Save CLIN/SLIN/ELIN’ button 2.Click the ‘Comments’ tab 3.See #6 on Additional Information Slide
Comments 1.Under the ‘Comments’ tab, enter the phrase “Please find the RFID tag number for 1 container containing x (found in column O) units of y (found in column N). Shipped by Sea 1 / RFID tag number: (found in column R) 2.See #7 on Additional Information Slide 3.Click the ‘Mark For’ tab
Mark For 1.The ‘Mark for’ information can be copied and pasted from your DD 250 Summary Sheet 2.This box is formatted similarly to the ‘Line Item’ Box where it messes up any spacing on something that is copied and pasted. Additional spacing will be required 3.Click the ‘Preview Cl’ tab
Review 1.Review all information for accuracy on the ‘Preview CI’ tab. If all information is correct click the ‘Preview RR’ tab. 2. Review all information for accuracy on the ‘Preview RR’ tab. If all information is correct click the ‘Print Document’ button.
Print Document 1.Click the ‘Save’ button 2.Save the Receiving Report in the designated folder using the format: AJ011-DeliveryOrder#-Invoice#-Shipping#
Submission 1.Click the ‘Submit’ button 2.Chose to ‘Send Additional E-mails’
Send Additional E-mails 1.Type the following emails into the top box and click add email, which will drop them into the box below: firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, email@example.com (left) firstname.lastname@example.org@dcma.mil email@example.com firstname.lastname@example.org email@example.com@rmagroup.net 2.Highlight all of the email addresses and click the ‘>’ button to send them over to the right side (bottom left) 3.See #8 on Additional Information Slide 4.Click the ‘Submit’ button (bottom right)
Double Check 1.Your submission should now be in the ‘History Folder’. To find this scroll over ‘Vendor’ and choose ‘History Folder’ from the drop down box. (left) 2.Click the ‘Submit’ button at the bottom of the screen. (bottom left) 3.The entries are organized by Delivery Order number. If there are multiple pages (15 in this case) you have to use the guess- and-check method to find your entry. (bottom right) 4.If your entry shows up, you are all set to move on to the next DD 250.
Additional Information 1.All boxes with asterisks (*) need to be filled out. The WAWF system will not let you continue to the next slide without filling these boxes. There are a select few boxes with out asterisks which DCMA has asked us to fill out. It is important to make sure you fill these boxes because the WAWF system does not stop you from continuing on, and the invoices will not be accepted without this information. ‘Delivery Order Number’ is the first of these boxes. 2.‘Mark For’ is the next box without an asterisk that needs to be filled in. 3.‘ARP’ always needs to be checked; ‘Final Shipment’ and ‘Estimate’ may need to be checked depending on the particular order even though they don’t contain asterisks. 4.‘Invoice Date’ fills in on its own and does not need to be touched even though it has an asterisk.. 5.It is very important not to ever check the ‘Final Invoice’ box because it is a 3 year contract and there are many hoops to jump through to reverse this (with both the WAWF system and DCMA) if the box gets checked. 6.For SNAP invoices, MILSTRIP Number and Requisition Number are interchangeable 7.The ‘Comments’ box does not have an asterisk but needs to be filled out. 8.The ‘Mark For’ Box does not have an asterisk but needs to be filled out. 9.Once you add an e-mail to the list, it will show up in your address book until you delete it. Once you send it as an additional e-mail it will stay highlighted in your address book until you log out. You may want to consider adding you r own e-mail to your list as it is an easy way of keeping track of your progress for the day.