1. " KHAJANE " WELCOME TO PRESENTATION ON THE TREASURY INFORMATION SYSTEM
FIRST OF ITS KIND IN INDIA TO
PRESENTATION ON
" KHAJANE "
COMPREHENSIVE ONLINE TREASURY COMPUTERISATION PROJECT
THE
TREASURY INFORMATION SYSTEM
GOVT. OF KARNATAKA
INDIA

2. CONTENTS
INTRODUCTION
PROCESS
INFORMATION
BENEFITS

3. INTRODUCTION

5. DIRECTORATE OF TREASURIES
TREASURIES IN THE STATE:
STATE GOVERNMENT
FINANCE DEPARTMENT
DIRECTORATE OF TREASURIES
DIST TREASURY 1
D T 2
D T 31
SUB TRY 1
SUB TRY 2
SUB TRY 185

6. TREASURY TRANSACTIONS
RS.33,728 CR PAYMENT – 165 LAKH VOUCHERS.
RS.29,218 CR RECEIPT – LAKH CHALLANS.
21,000 DEPARTMENTAL DRAWING OFFICERS.
7 LAKH GOVT & GIA EMPLOYEES SALARIES.
3.6 LAKH PENSIONS THRU PSB/TREASURY.
HANDLE MORE THAN 2500 DEPOSIT A/cs.
RENDERING OF A/CS TO AG & ZPS MLY.
14 LAKH OAP / PHP / DWP THRU M.Os.

7. DEFICIENCIES IN THE MANUAL SYSTEM
OVERDRAWALS OF FUNDS.
FRAUDULENT WITHDRAWALS.
MISCLASSIFICATION OF EXP.
NON RECONCILIATION OF A/Cs.
DELAY IN FINALISATION OF A/Cs.
DELAY IN SETTLING THE CLAIMS.

8. OBJECTIVES OF KHAJANE
CENTRAL DATABASE
ONLINE DATA CAPTURING
EFFECTIVE BUDGET CONTROL
COMPILATION & CLASSIFICATION OF A/Cs
ELIMINATION OF SYSTEMIC DEFICIENCIES
FACILITATE BETTER MANAGEMENT OF STATE FINANCES
COMPREHENSIVE REPORTS ON STATE’S REVENUE & EXPENDITURE

9. PROCESS

10. LINK BETWEEN NMC, DRC & OTHER TREASURIES
DRC DARWAR
NMC BANGALORE

11. NETWORK SETUP & PATH BANGALORE DHARWAR N M C N M C D R C S T O S T O
S A T
N M C
BANGALORE
N M C
DHARWAR
D R C
S T O
S T O
D T O
S T O
S T O

12. APPLICATION SOFTWARE MODULES
PAYMENTS
RECEIPTS
DEPOSITS
PENSIONS
STAMPS
SOCIAL SECURITY PENSIONS (OAP/DWP/PHP )
REPORTS
ACCOUNTS
HOUSE KEEPING
MASTER MAINTENANCE

13. TYPICAL SUB/DISTRICT TREASURY SET UPN M C
SERVER
SWITCH
V sat Antenna
I DU
U P S
NMC
CLIENT
CLIENT
L.M.P.
D.M.P.

14. BILL TRANSACTION IN NEW SYSTEM
ACKN
C/W
C/W - HA
BACK OFFICE
FRONT OFFICE
SERVER
NMC
C/W
T.O.
ACKN
ACKN

15. BUDGET CONTROL - FLOW F.D. ADMN SECTT H O D / C C O NMC SERVER
C DISTRICT
DISTRICT
DIST. SERVER
TALUK
TALUK SERVER

16. MILESTONES TRIPARTITE AGREEMENT SIGNED JAN ‘01
VERSION 1 OF SOFTWARE NOV ‘01
PILOT RUN 5 SITES DEC ’01 TO MAY ’02
VERSION 2 OF S/W OCT ‘02
ROLLOUT JUN ‘02 TO NOV ’02
ALL TREASURIES GO ONLINE NOV ‘02
ACCOUNTS RENDERED TO AG JAN ‘03
CLASSIFIED A/Cs TO AG APR ’03
I V R S SYSTEM INTRODUCED AUG ‘03
FIFO IMPLEMENTED AUG ‘03
ONLINE FUND TRANSFER DEC ‘03
BUDGET CONTROL APR ‘04
E C S JUN ‘04
ZP / TP FUND CONTROL APR ‘05

17. INFORMATION

18. REPORTS FOR BETTER CASH FLOW MANAGEMENT
RBD ( DAYWISE) - CASH INFLOW OUTFLOW DETAILS
CASH OUTFLOW - CHEQUES ISSUED
PENDING BILLS
REAL TIME INFO ON STATE EXPENDITURE FOR CLOSER MONITORING
EFFECTIVE WAYS & MEANS CONTROL THROUGH THE SYSTEM

19. 10,00,00,000

20. F M I S REPORTS
DETAILED REPORT OF RECEIPT MAJOR HEAD / ( DAY / GRAPH / DISTRICT) COMPARATIVE STATEMENT
MAJOR HEADWISE / SCHEMEWISE BUDGET ALLOCATION AND EXPENDITURE REPORTS
PLAN EXPENDITURE DETAILS (KDP)
EXPENDITURE AGAINST RELEASES DETAILS
DRAWING OFFICERWISE EXPENDITURE DETAILS
OBJECT CODEWISE EXPENDITURE DETAILS
EXPENDITURE DIST SECTOR ZP / TP

21. 0040 SALES TAX
0030 STAMPS & REGN
0039 STATE EXCISE

22. BENEFITS

23. BENEFITS - FINANCIAL BUDGET MONITORING REAL TIME EXPENDITURE DATA
EFFECTIVE MANAGEMENT OF RESOURCES
DIGITAL DATA HELPS COMPARISON
EASY IDENTIFICATION AND REALLOCATION OF UNUTILISED BALANCES
EFFECTIVE PROCESSING OF ADDITIONALITIES AND RE-APPROPRIATIONS
Contd.

24. BENEFITS - FINANCIAL Contd.
MAIN SOURCE OF INFORMATION FOR DEPARTMENTS AND THE GOVERNMENT
REVENUE RECEIPT FIGURES REPORTED DAILY*
CLOSER MONITORING OF FINANCIAL PROGRESS OF VARIOUS SCHEMES
ACCOUNT RENDERING BY AG EXPEDITED
Contd.

25. BENEFITS-TRANSPARENCY
Contd.
SYSTEM DECIDES THE SENIORITY OF THE BILL
FIFO - ENSURES THAT THE BILLS ARE CLEARED SENIORITYWISE
IVRS - ELIMINATES THE NEED TO APPROACH THE OFFICIALS FOR INFORMATION
PRINTED OBJECTION SLIPS -ENSURE CLARITY ABOUT SHORTCOMINGS
INFORMATION ON WEB - FOR EFFECTIVE DISSEMINATION (TO BE IMPLEMENTED SHORTLY)

26. BENEFITS - OTHERS FUND TRANSFER MANUAL SYSTEM: Contd.
G.O. ISSUED FROM THE SECRETARIAT
BILLS COUNTERSIGNED AT DISTRICT
BILLS DRAWN AT SUB TREASURY
PRESENT SYSTEM:
G.O. ISSUED FROM THE SECRETARIAT
SINGLE BILL PREFERRED AT BANGALORE
SOFT COPY OF A/C-WISE BREAK UPS PROVIDED
FUND TRANSFERRED TO PD A/Cs OF LOCAL BODIES/OTHER DEPOSITS DIRECTLY ACROSS THE STATE

27. FUND CONTROL FOR ZILLA/TALUK PANCHAYATH
BENEFITS- OTHERS
FUND CONTROL FOR ZILLA/TALUK PANCHAYATH
Contd.
ORIGINAL SYSTEM:
SINGLE TP/ZP BALANCE
BILLS DRAWN IN TREASURIES
NO CONTROL OVER OVERDRAWALS
PRESENT SYSTEM:
ALL TP/ZP CREDITS/DEBITS CLASSIFIED AS
FUND-I ALL GRANTS UNDER CPS & CSS
FUND-II ALL GRANTS UNDER STATE PLAN & NP
FUND-III OWN FUNDS OF ZP/TP
ZP/TP FUND BALANCE

28. YEAR END OPERATIONS Earlier Scenario After Computerization
Treasuries were kept open for a week or two even after the start of the next financial year.
Large number of bills presented on last day.
Lack of time for scrutiny, more pressure.
After Computerization
All bills are to be submitted and cleared by
12 midnight 31st March.
The next years budget comes into operation from 1st April.
A calendar prescribed well in time specifying cut off dates for different kinds of bills.

29. SOCIAL SECURITY PENSION PAYMENT
THERE ARE 14 LAKH OAP,DWP,PHP BENEFICIARIES
PENSIONS PAID EVERY MONTH THROUGH POSTAL M.O. OR BANK A/Cs
M.O. PRINTING , BANK STATEMENT PRINTING, BILL PREPARATION, CHEQUE PRINTING AUTOMATED

30. FUTURE PROGRAMS
DIRECT PAYMENT OF SALARIES TO ALL GOVT. & G.I.A EMPLOYEES
HRMS database creation underway
DIRECT PAYMENT OF PENSIONS
Database creation underway
MANAGEMENT OF ALL LOAN ACCTS OF GOVT
INTRODUCTION OF DIGITAL SIGNATURE
CONNECTIVITY WITH DEPARTMENTS
CONNECTIVITY WITH AGENCY BANKS

31. IMPORTANT MILE STONES 2001-02 -> INITIATION OF THE PROJECT
> ONLINE TRANSACTIONS
> CLASSIFIED ACCOUNTS
> BUDGET CONTROL
> MIS REPORTS, ECS, FUND CONTROL, PERSONAL CLAIMS THROUGH BANK A/C
> INFORMATION ON WEBSITE & DIRECT PAYMENT OF PENSIONS, ZP/TP BUDGET CONTROL

32. THANK YOU