1. © 2004 by the McGraw-Hill Companies, Inc. Lecture 30 Enhancing Presentations with Graphics (3)

2. © 2004 by the McGraw-Hill Companies, Inc. Objectives Add and customize organization charts and other SmartArt graphics (diagrams) to slides Format organization charts and diagrams using SmartArt Tools Format individual shapes in organization charts and diagrams

3. © 2004 by the McGraw-Hill Companies, Inc. Defining Other Types of Charts PowerPoint has a collection of diagrams (SmartArt Graphics) –Support communicating complex conceptual information that is NOT based on numbers –A number of diagram types are supported Insert a diagram –Click on the Insert SmartArt Graphic icon in the content placeholder –In the Choose a SmartArt Graphic dialog box, choose the diagram type You can also insert and group shapes to create a diagram of your own. But it is less efficiency if it is already available as a diagram

4. © 2004 by the McGraw-Hill Companies, Inc. Defining Other Types of Charts (cont’d) For each diagram type in the dialog box, you can see a short explanation by clicking on the diagram Tip

5. © 2004 by the McGraw-Hill Companies, Inc. The Organization Chart Basics Organization charts are under the Hierarchy category. They are usually used to depict the organization of a company, department or project Clicking within a shape will allow you to add text Additional rectangles can be added to the chart by selecting an existing shape and then accessing the Add Shape button in the Create Graphic group on the Design tab of SmartArt Tools

6. © 2004 by the McGraw-Hill Companies, Inc. Building an Organization Chart 1.Select the most appropriate Content layout for the slide that will contain the chart 2.Click on the Insert SmartArt Graphic icon in the content placeholder 3.Select Organization Chart under Hierarchy 4.Click within chart shapes (rectangles) to add descriptive text 5.Add more shapes as needed 6.Selected shapes can be deleted using

7. © 2004 by the McGraw-Hill Companies, Inc. Organization Chart using Layouts It is usually easiest to build the hierarchy of the presentation and then add the text and formatting The Layout button in the Create Graphic group on the design tab of SmartArt Tools controls the orientation of subordinate rectangles in the chart This allows the freedom of setting different layouts for each branch of a chart SmartArt Tools

8. © 2004 by the McGraw-Hill Companies, Inc. Applying Preset Styles The options in the SmartArt Styles group on the Design tab of SmartArt Tools provides a fast and simple way to apply formatting to the chart

9. © 2004 by the McGraw-Hill Companies, Inc. Adding Diagrams to a Presentation Different diagrams support a different process Select the appropriate diagram, add text, insert additional shapes and use the style gallery to format the entire diagram and add custom formatting, if desired, to single components Numerous customizing and formatting options are available on the Design and Format tabs of SmartArt Tools