Presentation on theme: "Separating out your G/L accts to make documenting easier Troubleshooting if your reports arent balancing to our ledger Check list for EOY report that."— Presentation transcript:
Separating out your G/L accts to make documenting easier Troubleshooting if your reports arent balancing to our ledger Check list for EOY report that your auditors might request Emailing your reports to your auditors
Before running any reports, Insure a good cutoff between the past fiscal year and the new fiscal year.
Separating out your G/L accts to make documenting easier Inventory Receivers that are merged should go to a separate G/L number
Separating out your G/L accts to make documenting easier This allows you to balance the Inventory Received not Invoiced Report to the General Ledger
Open Inventory Received for a Given Month Report This report allows you to balance the Inventory Received G/L by month to it.
This report doesnt work out of the box. Different fields were added to U8INVNT during version upgrades. If you run this report and find many old records, we need to adjust your inventory records to make the report work correctly. For AgVantage to work on the records, the Inventory Received not invoiced Report needs to balance to the General Ledger.
If your company is trying to track and value inventory by using the system, this report will subtotal inventory total quantity and value by each General Ledger number and complete total. The subtotals by General Ledger number then can be entered as inventory adjustments to the inventory G/L numbers in the General Ledger.
Separating out your G/L accts to make documenting easier If possible, use different G/L numbers
Balance the AP G/L account to these 2 reports
The A/R crossover account should be at a zero balance at the EOM and EOY
Customer Aging Report This should be balanced to the AR G/L# as often as possible. Monthly – Weekly – Daily
If this isnt run for every month, at least run it for the end of the fiscal year. Because it cant be run after the time has passed. 5 - 8 - 7
This creates file CO_DATA / U5CNFRM To run this for May 2010 Build from Capture File 05 10 End of Month Date 053110 5 - 8 - 7
This report will show total amount by crop 38 - 4 - 3 Make sure that you change Report Type from 1 to 2 Print Ledger Lines from N to Y
Before running option 9 Print – Activity Report 9 - 1 Run options 3, 4, & 5. After running option 9, run option 13
Reconcile Fiscal Year Balance from GL to the Earnings Report Accrued Vacation Valuations and Adjustments Proper Posting Dates on Last Payroll of Fiscal Year 401k (etc) Account Reconciliation
Detailed Account by Account Reconciliation and Supporting Schedules AR/AP/IR all balance to GL Separating out Prepays,etc to make balancing easier Emailing Reports to your Auditors to help them prepare as well for your Audit Balance Sheet and Income Statements - making sure those are in sync before your Auditors arrive
Inventory Received not invoiced report Open Inventory Received for a Given Month report Summary Inventory Report in G/L Number Seq Open Payables Open Payables for Given Month Customer Aging Report Purchase Control Report by Crop Print - Activity Report Calculate & Print Patronage Dividend Report from Activity Trial Balance Financials Report Checklist