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Advanced Videorecordings Cataloging Workshop Jay Weitz Senior Consulting Database Specialist WorldCat Quality Management Division.

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Presentation on theme: "Advanced Videorecordings Cataloging Workshop Jay Weitz Senior Consulting Database Specialist WorldCat Quality Management Division."— Presentation transcript:

1 Advanced Videorecordings Cataloging Workshop Jay Weitz Senior Consulting Database Specialist WorldCat Quality Management Division OCLC Online Computer Library Center OLAC Macon, Georgia 2010 October 15-17

2 Introduction Not comprehensive AACR2 MARC Visual Materials Trying to be practical

3 1.Type of Date and Dates Field: Color Broadcast System, Region Information, Aspect Ratio 3.Captioning, Subtitling, Audio Enhancement 4.Statements of Responsibility 5.Numbers: 028 Field, 037 Field, 020 Field, 024 Field 6.Genre/Form Headings 7.Streaming Media 8.Series and Dependent Titles 9.Locally Made Videorecordings Introduction

4 Type of Date and Dates Different Date Sources: Video image (opening and/or closing credits) Disc label Container Accompanying material Different Bibliographic “Events”: Original production Release as motion picture Release as an earlier video format Release as a videodisc Copyrights of design or accompanying material

5 Type of Date and Dates Dates from the chief source (video image itself, cassette label, DVD label) are important, but other factors must be considered: U-matic cassettes: 1971 Beta cassettes: May 1975 VHS cassettes: September 1977 CAV laser optical discs: 1978 CLV laser optical discs: 1978 CED video discs: 1981 DVD discs: introduced March 1997 in U.S. (late 1996 in Japan) Dates for videos earlier than those obviously cannot be considered “publication” dates A later date from a unifying element such as container may be more important Such a later date may be used to infer a date of publication Account for other important dates in notes

6 Type of Date and Dates Relatively unadorned releases of the original motion picture: Type of Date/Publication Status (008/06, DtSt): p Date 1 (008/07-10): publication date of the DVD-Video Date 2 (008/11-14): date of the original theatrical release DVD-Video releases with substantial new or extra material: Type of Date/Publication Status (008/06, DtSt): s Date 1 (008/07-10): publication date of the DVD-Video Date 2 (008/11-14): blank Such substantial new or extra material might include: documentary material (“making-of”, interviews, biographies, etc.) multiple versions or cuts (director’s cut, alternate endings, restored scenes, both widescreen and pan-and-scan on same disc) Use judgment about what and how much new material qualifies as substantial Always include a note about date of original release in either case 500 Originally released as a motion picture in 1999.

7 Type of Date and Dates Release of a work with identical content in a different medium (for instance a film released on video) is not considered a “re-release” 008/06 (Type of Date/Publication Status: DtSt) Use Date Type “p” rather than “r”

8 538 Field 538: System Details Note Videorecording system (DVD, Blu-ray disc, etc.) Color broadcast system Region Aspect ratio Sound characteristics 538 DVD; PAL; Region 4; widescreen version (16:9); Dolby digital 5.1 surround sound or stereo. surround sound.

9 538 Field: Color Broadcast System NTSC (National Television Systems Committee) Used in US, Canada, Mexico, Japan, a few other places 525 horizontal lines PAL (Phase Alternation Line) Used in most of Western Europe (except France); China; India; Australia; New Zealand; parts of Africa, Asia, and South America Developed in Germany 625 horizontal lines SECAM (Séquential Couleur à Mémoire) Used in France, Russia, Eastern Europe, Francophone Africa, Middle East Developed in France 625 horizontal lines ATSC (Advanced Television Systems Committee) Used in U.S., Mexico, Canada, South Korea, various other places Digital format replaced NTSC on 2009 June 12 Supports various image sizes

10 538 Field: Region Information Regional restrictions indicated by code number superimposed on globe 0. All-region or multi-region 1. U.S., Canada, U.S. Territories 2. Japan, Europe, South Africa, and Middle East (including Egypt) 3. Southeast Asia and East Asia (including Hong Kong) 4. Australia, New Zealand, Pacific Islands, Central America, Mexico, South America, and the Caribbean 5. Eastern Europe (Former Soviet Union), Indian subcontinent, Africa, North Korea, and Mongolia 6. China 7. Reserved 8. Special international venues (airplanes, cruise ships, etc.)

11 538 Field: Aspect Ratio Aspect Ratio Horizontal Width of Image: Vertical Height of Image Often expressed as XX:1 or as XX:XX

12 538 Field: Aspect Ratio Identifying Letterboxed Versions Aspect ratio 1.5:1 and larger (commonly 1.66:1, 1.78:1, 1.85:1) Also called “Wide screen” or “Widescreen” Identifying “Standard” Versions Aspect ratio smaller than 1.5:1 (commonly 1.33:1, sometimes expressed as 4:3) Also called “Pan and Scan” or “Full screen” “Formatted to fit your TV screen”

13 538 Field: Aspect Ratio Options for aspect ratio: Separate 500 note 500 Aspect ratio 1.33:1; formatted from the original version to fit the television screen. Combine aspect ratio details with 538 System requirements note 538 DVD; NTSC; Region 1; widescreen (2.4:1) presentation; Dolby digital 5.1 surround. Presented as edition statement 250 Pan and scan ed. 250 Widescreen version.

14 Captioning, Subtitling, Audio Enhancement Captions traditionally: Were accessible only with special equipment; with DVDs, it’s now usually just another menu choice Were intended for those unable to hear audio; now also commonly used in noisy places such as bars and restaurants Included non-textual data: identification of speakers, indications of laughter, applause, nonverbal sounds, sound effects Tended toward verbatim transcription; often using rolling text bars, non-proportional fonts against black background, usually the same language as that being spoken

15 Captioning, Subtitling, Audio Enhancement Subtitles traditionally: Were accessible without special equipment; with DVDs, they are now usually just another menu choice Were intended for those who can hear audio Do not include non-textual data Tend toward a condensed essence of text; not usually a word-for-word translation

16 Captioning, Subtitling, Audio Enhancement SDH: “Subtitles for the Deaf and Hard-of-Hearing” Combines features of traditional captions and traditional subtitles: Usually in proportional fonts and displayed (without black bars) in a fashion similar to traditional subtitles Hides less of the video image than captioning did with the black bars Includes non-textual cues and identification of speakers 546 Subtitles for the deaf and hard of hearing (SDH).

17 Captioning, Subtitling, Audio Enhancement Audio Enhancement: Audio description of videos for the visually impaired Scenery Action Costumes Gestures Other visual elements Voiceovers that do not interfere with existing dialog 546 Audio-described.

18 Captioning, Subtitling, Audio Enhancement Publishers often provide: Data chart/grid on back of container Option menu when disc begins 008/35-37: eng eng ǂ a fre ǂ j eng ǂ j fre ǂ h eng 546 In English, with dubbed French, and optional subtitles in English or French.

19 Statements of Responsibility For moving images, various types of statements of responsibility are commonly distributed over at least three fields: 245 Subfield $c (Statement of responsibility, etc.) 508 (Creation/Production Credits Note) 511 (Participant or Performer Note) Use of 511 for “participants, players, narrators, presenters, or performers” fairly straightforward Generally, a film’s “cast”

20 Statements of Responsibility Field 245 Subfield $c Record those with “some degree of overall responsibility” Producers Directors Writers

21 Statements of Responsibility Don’t agonize over making exceptions for inclusion in 245 subfield $c, especially when the responsibility is important in relation to the content of the work Performer starring in a performance video, despite responsibility being limited to performance Composer in a music video Choreographer in a video of choreography Chief animator for animated film

22 Statements of Responsibility Those responsible for only one segment or aspect of the work go in field 508: Photographers Cinematographers Animators Artists, illustrators Film editors Music/composers Consultants, advisers

23 Statements of Responsibility: Relation to Added Entries Follow LCRI 21.29D “Make added entries for all openly named persons or corporate bodies who have contributed to the creation of the item” (producers, directors, writers), except: Don’t make added entries for persons if there is a production company with an added entry, unless person’s contributions are significant If a person is the main entry, don’t trace other persons unless their contributions are known to be significant

24 Statements of Responsibility: Relation to Added Entries “Make added entry headings for all corporate bodies named in the publication, distribution, etc. area” “Make added entries for all featured players, performers, and narrators,” except: If main entry is for a performing group, don’t trace individuals in the group unless the name appears in conjunction with, preceding, or following the group name If there are many players, trace only the most prominent Make added entries for interviewers, interviewees, lecturers, etc. who are not the main entry

25 Numbers: 028 Field Publisher Number: Field First Indicator 4: Videorecording Number 028 Second Indicator 0: No note, No added entry 1: Note, Added entry 2: Note, No added entry 3: No note, Added entry $b Sony Music Entertainment

26 Numbers: 037 Field Source of Acquisition: Field 037 Prior to Format Integration, videorecording numbers were placed in 037 Now use field 037 only for numbers such as distributor’s stock numbers $b Wal-Mart

27 Numbers: 020 Field International Standard Book Number: Field 020 ISBN-10: Ten digits in four elements separated by hyphens ISBN-13: Thirteen digits in five elements separated by hyphens ISBN-13 begins with either 978 or 9791 through 9799 Thirteen-digit numbers that begin with 9790 are new-style ISMNs Validate as EANs and are currently coded as such ISBNs regularly applied to videos Often labeled as ISBNs, but not always ISBN-13: ISBN-10:

28 Numbers: 024 Field Universal Product Code: Field 024, First Indicator 1 UPC: Twelve digits Includes as the first digit, “Number System Character” (NSC), which may appear outside and to the left of the bar code symbol Includes as the final (twelfth) character, the check digit, which may appear at the bottom right outside the bar code symbol

29 Numbers: 024 Field International Article Number (EAN): Field 024, First Indicator 3 EAN: Thirteen digits Includes left-hand digit, often outside of bar code symbol EANs that are not ISBN-13s should continue to be coded in field 024, first indicator “3” ISBN-13s have 978 or 9791 through 9799 as first digits Thirteen-digit numbers that begin with 9790 are actually new-style ISMNs Validate as EANs and are currently coded as such

30 Numbers: 024 Field Global Trade Item Numbers (GTIN-14): Field 024, First Indicator 7, Subfield $2 gtin-14 GTIN-14: Fourteen digits These currently often look much like UPCs with zeros in front $2 gtin-14

31 Numbers: 024 Field Supplemental codes: Field 024, Subfield $d Additional codes following the standard number or code Any optional digits carried to the right of the number or code, such as digits provided to identify price, title, or issue information All numbers in 024 are entered without hyphens or spaces $d Supplemental Code

32 Genre/Form Headings Field 655 contains terms from standard lists that indicate the genre and/or form of the materials being described Form A characteristic of works with a particular format and/or purpose Documentary films sh Made-for-TV movies sh Short films sh Genre A category of works characterized by recognizable conventions (themes, plot formulas, character- types, settings, situations) Disaster films sh Film noir sh Science fiction films sh

33 Genre/Form Headings LC’s Moving Image Materials: Genre Terms (MIM) by Martha M. Yee (1988) Was the standard print list for film and video materials Superseded by LC’s Moving Image Genre-Form Guide (MIGFG) by Brian Taves, Judi Hoffman, and Karen Lund (1998) Web document address: LC began issuing 155 authority records for moving image genre/form headings in 2007 Moving Image Genre/Form Headings, Subject Headings Manual H 1913 LC announced Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) in June 2010 “Library of Congress to Formally Separate LC Genre/Form Thesaurus from LCSH” (http://www.loc.gov/catdir/cpso/genreformthesaurus.html)http://www.loc.gov/catdir/cpso/genreformthesaurus.html

34 Genre/Form Headings Moving Image Genre/Form Headings, SHM H 1913 (http://www.loc.gov/catdir/cpso/h1913.pdf)http://www.loc.gov/catdir/cpso/h1913.pdf Assign genre/form headings to both fiction and nonfiction works Assign one of the following headings to distinguish: Fiction films (sh ) Nonfiction films (sh ) Fiction television programs (sh ) Nonfiction television programs (sh ) Assign one, as appropriate: Short films (sh ): running time less than 40 minutes Feature films (sh ): running time of 40 minutes or more

35 Genre/Form Headings Assign as many genre/form headings as necessary to bring out important forms and genres to which the work belongs Assign, when appropriate, genre/form headings for people with disabilities: Hearing impaired: Assign one to all moving-image works produced with captions or sign language for viewing by the hearing impaired: Films for the hearing impaired (sh ) Television programs for the hearing impaired (sh ) Video recordings for the hearing impaired (sh ) Visually impaired: Assign one to all moving-image works with additional audio description provided for people with visual disabilities: Films for people with visual disabilities (sh ) Television programs for people with visual disabilities (sh ) Video recordings for people with visual disabilities (sh )

36 Genre/Form Headings LDR czn 001 oca ∎ anannbabn ∎ a ana sh DLC ǂ b eng ǂ c DLC ǂ d DLC 155 Television adaptations 455 Adaptations, Television 555 Television programs ǂ w g 670 Moving image genre-form guide online, August 20, 2007: ǂ b (Adaptation: fiction or nonfiction work taken from a work already existing in another medium, such as a book, short story, comic strip, radio program, or play) 670 Yee, Martha M. Moving image materials : genre terms, 1988: ǂ b p. 25 (Adaptations: use for a work which has been created by the modification of another work in order to transpose it from one medium to another) 670 LCSH, Aug. 20, 2007: ǂ b (hdg.: Television adaptations)

37 Genre/Form Headings In bibliographic records, 655 Second Indicator “7” says that the source of the genre/form heading is specified in subfield $2: Code for Moving Image Materials: mim Code for Moving Image Genre-Form Guide: migfg Code for Library of Congress Genre/Form Terms for Library and Archival Materials: lcgft Thesauri with Second Indicators defined in other 6XX fields should use those codes: 1: LC Subject Headings for Children’s Literature 2: Medical Subject Headings (MeSH)

38 Streaming Media Internet data transfer technique that allows the user immediately to hear audio files, and to hear and see video files, without lengthy download times before playback. The host or source "streams" small packets of information over the Internet to the user, who can access the content as it is received. Those temporary files are gone once the playback is complete.

39 Streaming Media: Not Streaming media will never be on a tangible medium (such as disc, cassette, etc.). To distinguish different types of remotely-accessed resources, non-streaming files are generally those downloaded from the Internet to reside on a local hard drive. Some characteristics: File is downloaded in its entirety Playback cannot begin until complete file is downloaded to local system Playback is not in “real time” Playback does not require a persistent connection to a remote server User has access to downloaded content after its initial playback User will often have ability to manipulate or edit content, “burn” it onto a tangible medium, etc.

40 Streaming Media: History Streaming technology developed during the mid-1990s but initially had extremely limited availability. RealPlayer (RealAudio Player) introduced in April 1995 supported streaming media Predecessor of Windows Media Player first supported streaming in May 1996 Apple’s QuickTime 4.0, released in June 1999, was the first version to support streaming technology iTunes player, released in January 2001, supported streaming For most practical purposes, what we know today as streaming media became available to the general market in 1999 It would be extremely rare for any streaming audio file or streaming video file to have a publication date earlier than 1999

41 Streaming Media: Streaming Video Type (Type of Record; Leader/06): g (Projected medium) TMat (Type of Material; VIS 008/33): v (Videorecording) Form (Form of Item; Visual Materials 008/29): o (Online) 006 Computer File /00 Form of material (Type): m (Computer file/Electronic resource) 006/09 Type of computer file (File): c (Representational ) 245 GMD: $h [electronic resource] 300 Physical description SMD: $a streaming video file 1 online resource (1 streaming video file) … Duration: Include for a single work, if stated or ascertainable, in the form: (XX hr., XX min., XX sec.) Other physical details: $b digital Type of file: “[type of] file” (i.e., MOV file) Other physical details: $b sound characteristics, color/b&w

42 Streaming Media: Streaming Video: Video 007 Field 007/00 (Subfield $a): Category of material v = Videorecording 007/01 (subfield $b): Specific material designation z = Other 007/03 (Subfield $d): Color b = Black and white c = Multicolored 007/04 (Subfield $e): Videorecording format z = Other 007/05 (Subfield $f): Sound on medium or separate a = Sound on medium 007/06 (Subfield $g): Medium for sound z = Other 007/07 (Subfield $h): Dimensions u = Unknown 007/08 (Subfield $i): Configuration of playback channels k = Mixed m = Monaural q = Quadraphonic, multichannel, or surround s = Stereophonic u = Unknown (not stated)

43 Streaming Media: Streaming Video: COM 007 Field 007/00 (Subfield $a): Category of material c = Electronic resource 007/01 (subfield $b): Specific material designation r = Remote 007/03 (Subfield $d): Color b = Black and white c = Multicolored 007/04 (Subfield $e): Dimensions n = Not applicable 007/05 (Subfield $f): Sound a = Sound

44 Streaming Media: Streaming Video 006 m c 007 v ǂ b z ǂ d c ǂ e z ǂ f a ǂ g z ǂ h u ǂ i u 007 c ǂ b r ǂ d c ǂ e n ǂ f a The common school, ǂ h [electronic resource] / ǂ c produced by Stone Lantern Films ; KCET streaming video file (55 min.) : ǂ b digital, WMA file, sd., col online resource (1 streaming video file) (55 min.) : ǂ b digital, WMA file, sd., col. 538 System requirements: Windows Media and QuickTime software. 538 Mode of access: World Wide Web. 500 Title from web page (viewed on Sept. 26, 2006) ǂ u ǂ z View streaming video

45 Streaming Media: When to Omit 300 Field When there are different versions of the same resource being cataloged on a single record, or an entire site that contains many resources being cataloged on a single record, omit physical description 300 field Resource is available as both a streaming file and a downloadable file on the same Web site Resource is available as different streaming versions (e.g., low vs. high bandwidth) in separate files on the same Web site Resource is an updating Web site that provides access to many streaming media files In these instances, include details in notes

46 Streaming Media: Physical Description in Notes Instead of 300 Field When 300 field is omitted, include notes describing the streaming files, durations, other relevant physical details Type and extent of resource (9.7B8)/Physical description (9.7B10) 500 Available as both streaming video files (53 min., 2 MPEG-4 files, sd., b&w) and downloadable video files (53 min., 2 MPEG-4 files, sd., b&w); downloadable files available via either HTTP or FTP. Contents (9.7B18) High bandwidth version (1 hr., 27 min., WMV file, 137 Kbps, sd., col. with b&w sequences) – Low bandwidth version (1 hr., 27 min., WMV file, 388 Kbps, sd., col. with b&w sequences).

47 Series and Dependent Titles “Series” in the AACR2 Sense “a group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole.” “Series” in the Vernacular Sense “(a) a daily or weekly program with the same cast and format and a continuing story, as a soap opera, situation comedy, or drama” “(b) a number of related programs having the same theme, cast, or format”

48 Series and Dependent Titles Is Publisher Saying: This program was originally presented as part of such-and- such television series on so- and-so network. 500 Related Title Note 730 Related Title Added Entry Or Is Publisher Saying: We are repackaging the programs originally presented as part of such-and-such television series on so-and-so network as our own series of videorecordings with the overall title of “Blah-blah-blah,” which may (or may not) resemble the title of that such-and-such television series. 4XX/8XX Series Added Entry

49 Series and Dependent Titles 730 Related Title Added Entry 010 no Biography (Television program) A&E biography (Television program) 670 The Phantom, c1996: ǂ b container (Biography) 670 The Dalai Lama [VR] c1999: ǂ b opening frame (A&E Biography) 490/8XX Series Added Entry 010 no Biography (A & E Home Video (Firm)) 643 New York ǂ b A&E Home Video 644 f ǂ 5 OCl 645 t ǂ 5 OCl 646 s ǂ 5 OCl 670 Norman Rockwell, c1994: ǂ b label (Biography)

50 Series and Dependent Titles LCRI 25.5B Appendix I Uniform titles for motion pictures, television programs, radio programs, and resources related to them Intended as “PCC Practice” Individual institutions will need to decide whether to follow it Deals mostly with the formulation of uniform titles, and in some cases, the structuring of titles proper from available data Imposes more consistent structure, but often with different results LC uses Archival Moving Image Materials for most moving images AMIM intended for cataloging archival materials, not for cataloging commercially available items Catalog the published item, not the TV program

51 Series and Dependent Titles LCRI 25.5B Appendix I Assign uniform title to television program when you need to distinguish it from another resource with the same title Use qualifier “(Television program)” for resources that originally aired on television Use additional qualifiers when uniform titles of different television programs would otherwise be the same Year of first telecast Production company or network Country of production

52 Series and Dependent Titles LCRI 25.5B Appendix I Comprehensive Title/Individual Title Intended to be Viewed Consecutively Structure title proper as: Comprehensive title, plus Numeric designation (such as episode, show, or production number), plus Individual title, when available Comprehensive title. $n Numeric designation, $p Individual title $h [videorecording].

53 Series and Dependent Titles Comprehensive Title/Individual Title Intended to be Viewed Consecutively Civil War (Television program). $n Episode 2, $p a very bloody affair The Civil War. $n Episode 2, $p a very bloody affair $h [videorecording] / $c American Documentaries, Inc., Florentine Films and Time- Life Video presents a film by Ken Burns ; producers, Ken Burns, Ric Burns ; writers, Ken Burns, Ric Burns, Geoffrey C. Ward ; director, Ken Burns a very bloody affair Very bloody affair

54 Series and Dependent Titles LCRI 25.5B Appendix I Comprehensive Title/Individual Title NOT Intended to be Viewed Consecutively Structure title proper as: Comprehensive title, plus Individual title (when available), or Numeric designation (when individual title not available) Comprehensive title. $p Individual title $h [videorecording]. OR Comprehensive title. $n Numeric designation $h [videorecording].

55 Series and Dependent Titles Comprehensive Title/Individual Title NOT Intended to be Viewed Consecutively American experience (Television program). $p That rhythm-- those blues American experience. $p That rhythm-- those blues $h [videorecording] / $c a GTN production ; presented by WGBH/Boston, WNET/New York and KCET/Los Angeles ; produced and directed by George T. Nierenberg That rhythm-- those blues

56 Series and Dependent Titles Compilations: Selected Portions of TV Series Complete Season Collocate with uniform title followed by “Season” designation Sopranos (Television program). $n Season The Sopranos. $n The complete first season $h [videorecording]. Selections from a Particular Season Collocate with uniform title followed by “Season” designation and “Selections” Sopranos (Television program). $n Season 1. $k Selections The Sopranos. $n The complete first season. $n Disc 2 $h [videorecording].

57 Series and Dependent Titles Compilations: Selected Portions of TV Series Selections from Two or More Seasons Collocate with uniform title followed by “Selections” Simpsons (Television program). $k Selections The Simpsons $h [videorecording] : $b political party. (a compilation of politically themed episodes drawn from several seasons of the program)

58 Locally Made Videorecordings Locally Produced Videorecordings Lectures, local events, theses/dissertations Unique copy or multiple copies for local/limited distribution Treat as unpublished materials Often must supply title (according to AACR2 7.1B2) Field 260 will contain only date of recording, if not already in 245

59 Locally Made Videorecordings Locally Reproduced Videorecordings Copies of films, videos, etc. made with permission (for purposes of preservation, circulation) May use existing record or input new record New record only if one for a locally made copy in the same physical format (DVD, VHS, Beta) does not already exist, regardless of date Retain 260 information for original Code field 300 for the copy Add notes for original format, reproduction date, and permission Code 007 for reproduction

60 Locally Made Videorecordings Off-Air/Off-Satellite Videorecordings Licensed copies of TV broadcasts May use existing record for commercially available version or input new record New record only if none exists for off-air copy in same video format, regardless of date or broadcast station Treat as unpublished materials Field 260 has only date of off-air recording Code field 300 for the copy Add notes for off-air/off-satellite license and broadcast station Code 007 for reproduction


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