Presentation on theme: "2011 Regional Leadership Conference What to expect at Conclave and the Legislative Process Workshop."— Presentation transcript:
2011 Regional Leadership Conference What to expect at Conclave and the Legislative Process Workshop
Better Men for a Better World What is the Grand Chapter? Who are its members? - The Grand Chapter is all TKE members - Each biennium meeting is a Conclave. - Members in good standing may attend - Voting members are limited to: - All current Grand Council Members - All operating chapters, who are present and in good standing - All Alumni Associations, who are present.
Better Men for a Better World Standards - Good Standing – No OGC action -Chapter MUST send at least one delegate to Conclave. -Excused absence - due to school session -Chapter may certify an alumnus to act on their behalf (must send letter)
Better Men for a Better World TKE M ATH #101 H OW T OTAL # V OTES C ALCULATED Total VotesTotal Votes% Chapters (not colonies) % Alumni Associations % Past Grand Prytani % Grand Council Members % 564 In you rests the power to make a difference It is your responsibility to show up and be counted
Better Men for a Better World Procedures versus Rules - Embedded in law are procedures that requires strict adherence. - Roberts Rules are like the Pirate Code, “they are more of a guideline.”
Better Men for a Better World Why Robert’s Rule of Order? Provides common rules and procedures Same footing, Speaking the same language. Constructive, Democratic meetings Helps, not hinders, the Conclave No one should be intimidated The fundamental rights - all questions to be thoroughly discussed before taking action!
Better Men for a Better World Tips on Robert’s Rule of Order 1.The right to speak – Granted ONLY by the Venerable Grand Prytanis - Generally, the floor will be set up with two microphones, on each side for speakers. 2.No member can speak twice to the same issue 3.Remarks must be courteous – avoid all personalities – never elude to others by name or by motives (generally, unless you are complementing them)
Better Men for a Better World Tips on Robert’s Rule of Order The Rules of Roberts Rules: -Point of Privilege: Pertains to noise, other than the speaker, that is interrupting -Point of Information: Generally applies to questions you may have about process, “Point of Information VGP, I should like to ask a question” -Divide the Question: Divides the motion into two or more separate motions, but each must be able to stand on their own -Extend Debate: Where prescribed you can move to extend debate until a certain time (until 5 PM) or for a certain period of time (15 additional minutes) -Limit Debate: Closing debate at a certain time, or limiting it to a certain period in time.
Better Men for a Better World Tips on Robert’s Rule of Order -Reconsider: Can be made only by one on the prevailing side who has changed position or view -Postpone Indefinitely: Kills the question/resolution for this session – exception: the motion to reconsider can be made this session -Previous Question: Closes debate if successful – may also be “move to close debate” if preferred. -Appeal the Decision of the [VGP]: Appeal for the assembly to decide – must be made before other business is resumed; not debatable if it relates to decorum, or a violation of rules or order of business. -Move for a Roll Call Vote: Generally, the VGP has the discretion, unless prescribed by fraternal law to call a voice vote, if it appears the vote is close, a delegate may ask from the floor for a Roll Call Vote.
Better Men for a Better World Decorum and Etiquette Proper decorum is very important. The power of persuasion. After all, as your chapter or assoc. delegate you are trying to influence your fellow fraters. To do this, be serious to be taken serious. Behaving as if you belong there is easy and effective
Better Men for a Better World Decorum and Etiquette Under no circumstances will hostile, sarcastic, profane, rude comments be tolerated. Keep cool; strong emotions can embarrass some, and they forget. Reason for formality, it allows people to work together while holding opposite views. Remember, “Hey, It ain’t personal… It’s just business.” [Michael Corleone] Be prepared Mute your cell phone.
Better Men for a Better World Other Key Responsibilities Nominations Committee Who are the Cmtee Members? How Formed? Duties of a Member The Interview Process Outcome Resolutions Committee
Better Men for a Better World TKE M ATH #201 Committee MembersTotal #Mbrs % Chapters (not colonies) % Alumni Associations % Past Grand Prytani 3 3 9% 33 Actual Conclave #Mbrs % Chapters (not colonies) 1774% Alumni Associations 313% Past Grand Prytani 313%
Better Men for a Better World How Nominating Committee is formed: - Names of all chapters and alumni associations are placed in separate “hats” - The Venerable Grand Prytanis pulls from the hat one name for every 10 chapter and 1 for every 10 alumni associations. - In early Spring/Summer the Venerable Grand Prytanis will appoint three Past Grand Prytani to serve as the Cmtee’s Chairman, Vice Chairman and Secretary. Duties of Each Cmtee Member: - Interview each candidate - Active listeners, decision makers on the selection of a slate of officers - Attend all meetings of the Cmtee The Interview Process: - Each candidate is presented to the Cmtee. He receives 10 minutes to deliver his message uninterrupted. - The Cmtee is given 10 minutes to ask any questions it may have. - The Candidate provides, in advance, his personal and TKE resume along with a formal application, statement of Policy Governance, sign a conflict of interest release form, and background check
Better Men for a Better World The Outcome: - The Committee will place into nomination a slate of Nominees for each office. - That slate is read in its entirety into the record during the next day’s legislative session. - Each officer is voted on individually. THANK YOU