Presentation on theme: "Parliamentary Procedure"— Presentation transcript:
1 Parliamentary Procedure Wilcox Central High School
2 Objectives Learn the rules of a meeting and the order of operations. Discuss vocabulary needed to know when participating in Parliamentary Procedure.
3 Opening Ceremony Taps gavel 3 times Group rises President states: “FFA members, why are we here?”Members reply: “To practice brotherhood, honor agricultural opportunities and responsibilities, and develop those qualities of leadership which an FFA member should possess.”
4 Parliamentary Procedure DefinitionCorrect rules for conducting or running a successful meeting3 goals of Parliamentary ProcedureMake meeting run smoothlyAssure everyone gets to voice their opinionMaintain Order
5 History of Parliamentary Procedure Better known as “Robert’s Rules of Order.”Written by Henry M. Robert in 1876.First revised in 1915.Last revised in 1990.
6 Vocabulary Quorum 1/2 of members in a club plus 1 Minimum number of members that must be present at a meeting for legal business to be transactedMajority1/2 of members present at any meeting plus 1minimum number of members that must vote for a motion for it to pass
7 Other Important Information Presiding Officer referred to as:Mr/Madam PresidentMr/Madam ChairpersonEveryone gets the chance to voice their opinionEveryone gets the chance to VoteMust take yes and no votesOnly one topic at a time can be discussedWho ever makes a motion has the right to discuss it first
8 Other considerationsThe taps of the gavel (symbol of leadership, represents chair’s authority).1 tap: be seated, announce vote.2 taps: call to order3 taps: all riseSeries of taps: restore order
9 Main Motions Used to introduce ideas to the group Must be stated in the formI Move thatI Move toCan not be in negative formOnly one main motion at a timeRequire a secondAmendableCan Be ChangedDebatableCan be talked aboutMajority VoteCan be voice
10 Main Motions Continued Main Motions that are not LegalBreak any Local, State or National LawsAny motion that brings up a motion that has already been failedItems that are outside the power of the groupNegative motionsPolitical or religious SupportThe person who makes a motion can not talk against itMain motions can be reconsideredCan not interrupt another speakerProper Example: Mr President, I move that the chapter participate in crops judging this year.
11 Steps to handling a Main Motion StandAsk to be recognized by PresidentPresident recognizes you by nameMotion is correctly statedMotion is secondedMotion is repeated by PresidentMotion is discussedPresident restates motionMotion is voted onResults of vote announced by President
12 Postpone Indefinitely PurposeTo kill a main motionRequires a secondNot AmendableDebatableMajority VoteCan not interrupt another speakerCan be reconsidered only if passedProper Example: Mr President, I move to Postpone this motion indefinitely
13 Amendments Purpose Must be germane Can be amended in 4 ways Used to modify a main motionMust be germaneClosely related to the original topicCan be amended in 4 waysInserting in middleAdding to endStriking OutStriking out and insertingRequires a secondAmendableDebatableMajority Vote
14 Amendments continued Can not interrupt another speaker Can be reconsideredImproper amendmentsany thing not germanefrivolous or absurdleave an incoherent wordingProper Example:Motion on floor: That the FFA Chapter buy a boat.Amendment: Mr President, I move to amend the motion by inserting speed in front of boat. So the motion would read, I move that the FFA Chapter buy a speed boat.
15 Amendment to an Amendment PurposeTo modify an amendment to make it more specificRequires a secondDebatableNot amendableMajority voteCan not interrupt a speakerProper Example:Madam President, I move to amend the amendment by inserting Johnson in front of speed. So the final motion with if all amendments pass would read, I move that the FFA chapter buy a Johnson speed boat.
16 Refer to Committee Purpose Requires a Second Amendable Debatable used to send a pending question to a small group so that the question may be carefully investigatedRequires a SecondAmendableDebatableMajority Vote2 ways to appoint a committeeStanding Committeeone of the 15 listed in the Program of ActivitiesSpecial CommitteeAppointed by the presidentNumber of members can be 3 or more
17 Refer to Committee Continued Can interrupt another speakerPresident must specify when the committee should report back to the chapterUsually next regular meetingCommittee can be give full power to actProper example:Mr President, I move that we refer this motion to the Leadership CommitteeMr President, I move we refer this motion to a committee of three appointed by the chair
18 Postpone Definitely Purpose Requires a second Amendable Debatable allow for the motion on the floor to deferred to a different day, meeting, or until after a certain eventRequires a secondAmendableDebatableMajority VoteCan interrupt a speakerProper example:Madam President, I move to postpone this motion until the December Regular Meeting.
19 Limit or Extend Debate Purpose Requires a second Debatable Amendable To limit or lengthen the time allowed for discussion on a motion when it is clear that there will be an excessive amount of discussion or when the amount of time for the meeting is limited.Requires a secondDebatableAmendableamount of time or number of speakers only2/3 Majority VoteCan not interrupt another speaker
20 Limit / Extend Debate Continued Maker of the motion must specifythe amount of timethe number of speakers that can debate the motionProper ExampleMadam President, I move that we limit debate on this motion to 3 discussions for the motion and 3 discussions against the motion.Madam President, I move to limit debate to a maximum of 5 minutes.
21 Previous Question Purpose Requires a second Not amendable To force an immediate Vote on the motionRequires a secondNot amendableNot Debatable2/3 VoteCan not interrupt another speakerProper example:Madam President, I move the previous questionMr President, I call for the previous question
22 To lay on the table Purpose Requires a second Not amendable To defer action on the motion until later in the meeting or until the next meetingRequires a secondNot amendableNot debatableMajority VoteCan not interrupt another speakerProper example:Mr. President, I move to lay this motion on the table
23 To take from the table Purpose Requires a second not amendable To take a motion that is on the table off of the table.Requires a secondnot amendableNot debatableMajority voteCan not interrupt another speakerProper ExampleI move to take the motion that reads to buy a boat from the table.
24 Reconsider Purpose Requires a second Not amendable Debatable to reevaluate a decision that was made earlierRequires a secondNot amendableDebatableMajority voteCan not interrupt another speakerIf passed, the motion to be reconsidered is handled just as if it was never voted onOnly can be made by a person who voted on the winning sideIf passed the motion is handled immediately if:only a main motion with amendments is on the floor.
25 Reconsider Continued Handled after the current business if: discussion on refer to committee, or postponement has started.Motions that can be reconsideredMain motionsAmendmentsRefer to committeePostpone definitelyPrevious questionAppeal the decision of the chairOnly if failedwithdrawOnly if passedPostpone indefinitelyProper ExampleMr President, I move to reconsider the motion to buy a boat.
26 Recind Purpose Requires a Second Debatable Amendable 2/3 majority vote To REPEAL PREVIOUS ACTIONRequires a SecondDebatableAmendable2/3 majority voteCan not interrupt another speakerProper ExampleMadam President, I move that we reconsider the vote to buy a boat.
27 Suspend the Rules Purpose Requires a second Not amendable allows the chapter to break the rules of parliamentary procedure, or the current constitution for a short period of time.Requires a secondNot amendableNot debatable2/3 voteCan not interrupt another speakerProper example:Mr President, Because of the lack of time tonight, I move to suspend the rules and skip directly to new business.
28 Modify or Withdraw Purpose Not amendable Not debatable This motion allows for the maker of a motion to change a motion or completely take it off the floor for discussion.Not amendableNot debatableIf made before President first states the motion it is automatically withdrawn with no second or vote.If made after President first states the motion the following steps must be taken.
29 Modify or Withdraw cont’d 1) President must asks if anyone objects to the maker withdrawing the motionif someone objectsmust be seconded, and passed with majority voteOn no one objectsthe motion is automatically withdrawnCan not be made after discussion has begunProper formMr President, I would like to withdraw my motion.
30 Divide a Motion Purpose This motion allows a motion that has been made to be split into two different motionsThis can only be made on motions that have two main ideas that are not dependent on each otherRequires a secondNot debatableAmendableMajority voteCan not interrupt another speaker
31 Divide a Motion Con’t Proper example Motion on the floor, I move to buy a boat and go to the zoo.Madam President, I move to divide this motion into tow motions. The first stating the we buy a boat and the second that we go to the zoo.
32 Object to the Consideration PurposeUsed when a member thinks that the activity or action of the group is not appropriate.Does not require a secondNot amendableNot debatable2/3 voteCan interrupt another speakerProper formMr President, I object to the consideration of this question.President should say “Objection to the consideration has been called. All those who wish to consider the motion raise your right hand. All those who object to the consideration of this question same sign.
33 Division of the house Purpose Does not require a second Not amendable When called, this forces a immediate revote by handDoes not require a secondNot amendableNot debatableNo vote neededCan interrupt another speakerProper formCan be made by saying “division” loud enough for the entire group to hearOr by standing and saying “I call for a division of the house”
34 Point of Order Purpose Does not require a second Not amendable Used when a member thinks that the rules of the group or the rules of parliamentary procedure are being violated.Does not require a secondNot amendableNot debatablePresident decides on verdictCan interrupt another speakerProper exampleMr President, I rise to a point of order.President says, “State your point”After member states point, president says “your point is well taken” or “Your point is not well taken”
35 Appeal Purpose Requires a second Not amendable To reverse the decision of the chairman, after they have made an error.Requires a secondNot amendableDebatable (this is the only motion where President can discuss)Majority voteCan interrupt another speakerMost of the time you should support the decision of your president.Proper ExampleMr President I appeal the decision of the chair.President should say “Appeal the decision of the chair has been called, all those who wish to uphold the decision of the chair say I, all opposed same sign.”
36 Orders of the Day Purpose Does not require a second Not Amendable This motion forces the group to return to the set agenda, without finishing the current business.Does not require a secondNot AmendableNot Debatable2/3 vote against to failCan only be made on motions that are not on the set agenda for that meeting.Mr. President, I call for the orders of the day.President should say, Orders of the day has been called. All those who wish to return to the orders of the day, raise your hand. All those opposed to returning to the orders of the day, same sign.
37 Question of Privilege Purpose Does not need a second Not amendable This allows for people in the group to ask for changes in the temperature, for ideas to clarified, for motions to be explained, for others to repeat their discussion or motions, and anything that may help the meeting run more smoothly.Does not need a secondNot amendableNot debatableNo Vote, Presidents decisionCan interrupt another speakerProper ExampleMadam President, I Rise to a question of privilege.President says, “State Your Question”Then the member says whatever they have to and the president decides on whether it will be allowed or not.
38 Recess Purpose Needs a second Amendable Debatable Majority Vote This allows for a short break in the meetingNeeds a secondAmendableDebatableMajority VoteCan not interrupt another speakerMust specify the length of time in the motionProper exampleMr President, I move to take a 5 minute recess.
39 Adjourn Purpose Needs a second Not Amendable Not Debatable To end the MeetingNeeds a secondNot AmendableNot DebatableMajority VoteCan not interrupt another speakerProper exampleMr president, I move to adjourn.
40 Fix time to Reassemble Purpose Needs a Second Amendable Debatable To arrange time for next meetingNeeds a SecondAmendableDebatableMajority VoteCan interrupt a speakerProper exampleMr. President, I move to adjourn until 7 pm on December 12th.