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PRACTICAL ASPECTS. Topics How to randomise a patient How to randomise a patient Trial Materials Good Clinical Practice Guidance Good Clinical Practice.

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Presentation on theme: "PRACTICAL ASPECTS. Topics How to randomise a patient How to randomise a patient Trial Materials Good Clinical Practice Guidance Good Clinical Practice."— Presentation transcript:

1 PRACTICAL ASPECTS

2 Topics How to randomise a patient How to randomise a patient Trial Materials Good Clinical Practice Guidance Good Clinical Practice Guidance Frequently Asked Questions Frequently Asked Questions Maintaining your Hospital Site File Maintaining your Hospital Site File Reporting Adverse Events Reporting Adverse Events Emergency Unblinding Emergency Unblinding Getting the trial started at your hospital Getting the trial started at your hospital How to send your data How to send your data Patient Information & Consent Patient Information & Consent Trial Treatment How to give the trial drugs Trial Treatment How to give the trial drugs Contacts & further information Contacts & further information

3 Introduction Your TRIAL SITE FILE contains all the information and instructions you need for conducting the trial – please use it If you have any questions about the trial please contact the co-ordinating centre staff BACK TO TOPICS

4 Teaching your staff Sitefile Drug Box Drug Pack

5 Getting the trial started (1) Before the trial can start at your hospital we must have the following documents: Ethics Approval (local and/or national) National regulatory approval (if required) Approval of your hospital (if required) A signed copy of the Principal Investigator’s Statement A copy of our Hospital Information & CV Form A copy of the approved Patient Information Sheet & Consent (if different from the protocol sent to you)

6 CREATE A TRIAL TEAM Nominate someone to be responsible in your absence Identify people to be responsible for specific trial process – they must be interested in the trial Every speciality must be represented : Nurses Traumatologists Intensivists General Surgeons Neurosurgeons Orthopaedics Clerical Staff Pharmacy Managers Administrators Coordinating Centre is also part of your team: Good communication is essential. Ask for help & advice if needed. Share your successes and difficulties. Provide information and training about the trial to all members Getting the trial started (2) BACK TO TOPICS

7 CRASH-2: involve patients who have suffered serious injuries and are at risk of life threatening haemorrhage Most patients will have some impairment in their level of consciousness caused either by blood loss or coexisting head injury Patients may not be able to provide written informed consent Trial treatment has to be administered as soon as possible after injury Consent (1)

8 Need to comply with local approved consent process Should your Ethics Committee require changes to the Patient Information Sheet, please send a copy of the approved version to us – this will be used to provide you with copies in the patient treatment packs. Consent (2)

9 Patient Information & Consent If written consent is required, please ensure that all the original signed forms are kept in the study Site File If you have told us that consent is legally required, we will request confirmation that consent has been obtained When requested, please send a copy of the relevant section of your Randomisation Log (found in your Site File) BACK TO TOPICS

10 There are two ways to randomise a patient: RANDOMISE BY TELEPHONE: Country and hospital must have access to the freecall service. Your Site File and Randomisation Posters will have the telephone number you need to use – this number is unique to each country All the information on the Entry Form will be required by the operator The operator will give you the allocated treatment pack number Complete the entry form first to ensure the patient fulfils the eligibility criteria. If the patient is suitable for the trial: NON-TELEPHONE: After completing the Entry Form, select lowest numbered treatment pack. You must send the completed Entry Form to the co-ordinating centre as soon as possible after randomisation How to randomise a patient (1)

11 How to randomise a patient (2) All patients randomised or considered for randomisation must be recorded in your Site File BACK TO TOPICS

12 Trial treatment Each treatment BOX has: a 4 digit unique number e.g individual patients packs each numbered with the box/pack number e.g. 4121/21 Paper Entry Forms Paper Outcome Forms Patient Information Sheet/consent Each treatment PACK has: 4 ampoules of tranexamic acid/placebo 100mL bag Sodium Chloride 0.9% 10 mL syringe needle BACK TO TOPICS

13 How to give the trial drug (1) ALL AMPOULES ARE IDENTICAL AND CONTAIN 500mg OF EITHER TRANEXAMIC ACID OR PLACEBO LOADING DOSE - 2 ampoules over 10 minutes Give immediately after randomisation PRESCRIBE: “CRASH-2 Trial (1 gram of tranexamic acid/placebo) over 10 minutes” Using syringe provided in the treatment pack draw up 10 mL (2 ampoules of tranexamic acid / placebo) and add to 100 ml bag of Sodium Chloride 0.9% provided - Mix well Fill in date of randomisation on all 6 peelable labels on the cover of the pack Peel off a pre-printed INFUSION label and attach to bag If required, complete and attach a hospital infusion label to bag Connect infusion to patient’s IV line and infuse over 10 minutes Peel off a pre-printed DRUG CHART label, place at the front of prescription chart Peel off pre-printed randomisation labels and place one on PATIENT MEDICAL RECORDS, one on ENTRY FORM and one on OUTCOME FORM TXA solution for injection should not be mixed with blood for transfusion or infusion solutions containing penicillin

14 ENSURE PATIENT DETAILS ARE RECORDED ON RANDOMISATION LOG IN THE SITE FILE MAINTENANCE DOSE - 2 ampoules over 8 hours Start immediately after completion of loading dose PRESCRIBE: “CRASH-2 Trial (1 gram of tranexamic acid / placebo). Infuse at 60 L/hour” Draw up 10mL (2 ampoules of tranexamic acid / placebo) and add to 500mL bag of Sodium Chloride 0.9% (to be provided by trial site)* Peel off a pre-printed INFUSION label and attach to bag If required, complete and attach a hospital infusion label to bag Connect infusion to patient’s IV line and infuse at 60mL/hour If infusion is terminated early for any reason, please record end time on prescription chart How to give the trial drug (2) * Or other compatible solutions e.g dextrose 5% and Ringer’s solution

15 INCOMPATIBILITIES TXA solution for injection should not be mixed with blood for transfusion or infusion solutions containing penicillin. How to give the trial drug (3) BACK TO TOPICS

16 Data Collection (1) In your Site File you have 4 guidance sheets: 1.How to complete patient entry form 2.How to send electronic entry form 3.How to complete the outcome form 4.How to send electronic outcome Please use these to help you send your data BACK TO TOPICS

17 Internet: Primary data collection is to be done via the ‘collaborators’ intranet’ on our website A username and password to use this site will be sent to you by before you start the trial. If for any reason you do not receive them, please data can also be submitted using the ‘electronic data forms’. These forms can be found on a disk at the front of your study site file. We can also you these forms to you if required. These two are the preferred methods for sending your data as they will eliminate data queries. Data Collection (2) BACK TO TOPICS

18 If you are using fax to send forms it would be useful to attach a treatment pack sticker on an outcome form ready for use as soon as possible after randomisation. If a treatment pack sticker is no longer available, please write the BOX/PACK number in the box on the top right corner of the form. Fax to POST SHOULD BE USED ONLY AS A LAST RESORT: As there is a delay in us receiving your data, this will disrupt your drug supply. Please photocopy your data forms, keep the original in your Site File and post the copy to: CRASH TRIALS CO-ORDINATING CENTRE London School of Hygiene & Tropical Medicine Keppel Street, London WC1E 7HT United Kingdom Data Collection (3) BACK TO TOPICS

19 Emergency Unblinding In general there should be no need to un-blind the allocated treatment. If some contraindication to tranexamic acid develops after randomisation, the trial treatment should simply be stopped. Unblinding should be done only in those rare cases when the doctor believes that clinical management depends importantly upon knowledge of whether the patient received tranexamic acid or placebo (e.g. suspected anaphylaxis). In those few cases when urgent unblinding is considered necessary, the randomisation service should be telephoned. The telephone number is in your Site File. Please give your hospital name or ID code and the box/pack number. BACK TO TOPICS

20 Record in medical notes SERIOUSNOT SERIOUS 1.Results in death 2.Is life-threatening 3.Requires hospitalisation or 4.Prolongation of existing hospitalisation 5.Results in persistent or significant disability or incapacity 6.Is a congenital anomaly or birth defect EXPECTED SIDE EFFECTS LISTED IN PROTOCOL (page 8) DO NOT REQUIRE REPORTING (these are outcome data): Death – unless believed to be directly due to the trial treatment Pulmonary Embolism Deep Vein thrombosis Stroke Myocardial Infarction Gastro Intestinal Bleeding Multi-organ failure Result of trauma suffered by patient Medical events expected in severe injury UNEXPECTED SIDE EFFECTS: 1.Complete a Serious Adverse Event Form 2.Telephone Randomisation Service (phone number as per Randomisation Poster or site file) to register Serious Adverse Reaction; give the information on the form 3.Fax/ completed form to the Co-ordinating Centre within 24 hours Adverse Event Reporting BACK TO TOPICS

21 Trial materials BACK TO TOPICS BEFORE YOU START THE TRIAL YOU WILL RECEIVE a site file compiled specifically for your hospital, containing contact details, further information, guidance, spare forms and space for completed data training CD with a PowerPoint presentation randomisation posters with step by step instructions BEFORE YOU START THE TRIAL YOU WILL RECEIVE a site file compiled specifically for your hospital, containing contact details, further information, guidance, spare forms and space for completed data training CD with a PowerPoint presentation randomisation posters with step by step instructions TREATMENT PACKS initially one box of 8 patient packs stock level is monitored by received patient entries we will send new packs when you reach your minimum stock level which is dependent on your randomisation rate TREATMENT PACKS initially one box of 8 patient packs stock level is monitored by received patient entries we will send new packs when you reach your minimum stock level which is dependent on your randomisation rate PROTOCOLS protocol summaries and pocket cards PROTOCOLS protocol summaries and pocket cards TRAINING AND PRESENTATIONS Please contact the Co-ordinating Centre if you need more training materials for staff sessions you are presenting the trial in meetings or conferences TRAINING AND PRESENTATIONS Please contact the Co-ordinating Centre if you need more training materials for staff sessions you are presenting the trial in meetings or conferences All trial materials can be ordered via the COLLABORATORS’ INTRANET on the trial website All trial materials can be ordered via the COLLABORATORS’ INTRANET on the trial website

22 Investigator’s Master File to be maintained (legal obligation) Screened patient – not randomised Randomisation List Original Signed Consent Forms (if required) Original Data All correspondence Site file BACK TO TOPICS

23 Question: Is CRASH-2 a Head Injury Trial? Answer: No – All adult trauma patients with ongoing haemorrhage OR at risk of significant haemorrhage can be randomised. Patients with concurrent head injury can be included. Question: Is CRASH-2 a Head Injury Trial? Answer: No – All adult trauma patients with ongoing haemorrhage OR at risk of significant haemorrhage can be randomised. Patients with concurrent head injury can be included. Frequently asked questions and answers can be found on the trial website & your site file Please let us know of questions you get asked frequently and we will add these to the website Example of question: FAQs BACK TO TOPICS

24 CRASH-2 WILL BE CONDUCTED IN ACCORDANCE WITH THE PRINCIPLES OF ICH-GCP The Principles of ICH-GCP and the Declaration of Helsinki can be found in your Site File. Full versions can be found on our website Please be aware of your own country’s GCP Guidelines Good Clinical Practice Good Clinical Practice (GCP): is an international ethical and scientific quality standard for designing, conducting, recording and reporting trials that involve the participation of human subjects. Compliance with this standard provides public assurance that the rights, safety and well-being of trial subjects are protected in accordance with the principles that have their origin in the Declaration of Helsinki, and that the clinical trial data are credible. BACK TO TOPICS

25 Contacts addresses are formed like this: Ian Roberts Clinical Co-ordinator Haleema Shakur Trial Manager Lin Barnetson Data Manager Maria Ramos Administrator Phil Edwards Research Fellow Tony Brady Programmer BACK TO TOPICS Sadia Arfin Trial Assistant Pablo Perel Research Fellow (Spanish Speaker)


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