1. 1 Colony Program Brainstorming Workshop Leaders Heather Lee: Service Scouter Paul Young-Davies: Stittsville Scouts Sept 26 th 2007

2. 2 Agenda Quick review –Gateway revisited Risk Management: activities away from your regular meeting place Leader Backpack Program Planning Idea sharing Program activities you can download

3. 3 Gateway Revisited I: “ Rule #1 ” Group Commissioner –Always consult your group commissioner if you are not sure of the paperwork requirements –Do you have the contact information for your GC – get it!! –If you have to submit paperwork to your GC Do be kind… –Submit paperwork at least 1 or 2 weeks ahead of the event Do not… –Submit paperwork with less than one week’s notice –Never run an activity without GC approval »You are personally liable as you are not following Scouts Canada rules and regulations

4. 4 Gateway Revisited II: “ Paperwork ” Paperwork and event planning –No ‘extra’ paperwork is needed for a meeting at your regular meeting spot if it is category 1. You must have an emergency plan for your regular meeting spot –Additional paperwork is required if you hold an event away from the regular meeting spot or you require protective equipment. do you think is needed –What paperwork do you think is needed to run an activity away from your regular meeting place?

5. 5 Gateway Revisited III: “ Risk Management ” 10000.1 (i) - Category 1 Green - (go carefully) Regular weekly meetings whether they are held indoors or outdoors at the regular meeting place. For this category all “Acceptable Practices for Conducting Outdoor Scouting Activities” would apply. Note: Tour, visits and fundraisers would be included in this category. See Section 10006. **REQUIRED** 1) Copies of Adult application for Membership 2) Copies of Youth Program Participant Enrollment Form 3) Emergency Plan / Action PlanEmergency Plan / Action Plan **OPTIONAL** (Not needed, but leader may prefer to have them) -Individual Release & Hold Harmless Agreement -Physical fitness Form for Non-Members

6. 6 10000.1(ii) - Category 2 Yellow - (proceed with caution) Any outdoor activity away from the regular meeting facilities, or, of an extended nature, up to and including short-term camping, two nights or less (as defined in Section 10000.2). For this category all “Accepted Practices for Conducting Outdoor Activities” would apply… **REQUIRED** 1) Camping and Outdoor Activity ApplicationCamping and Outdoor Activity Application 2) Copies of Adult application for Membership 3) Copies of Youth Program Participant Enrolment Form 4) Emergency Plan / Action PlanEmergency Plan / Action Plan 5) Individual Release & Hold Harmless Agreement 6) Physical fitness Form for Non-Members Gateway Revisited IV: “ Risk Management”

7. 7 www.scouts.ca > Leaders> forms > New, Frequently Asked Questionswww.scouts.ca New Forms FAQ November 1, 2006 p. 3 Gateway Revisited V: “ Risk Management”

8. 8 Gateway Revisited Vl: “ Fitness Forms” Paperwork for an activity away from the regular meeting spot –Everyone who attends the activity MUST provide the Scout Activity leader with a fitness certificate. Registered scout members (Leaders and youth) may use the ‘Registration’ form for this scout year. –A Physical Fitness Certificate should be used for all non- registered attendees.Physical Fitness Certificate This means Parents/Guardians and siblings. –Any sibling that attends the event must have the Individual Release and Hold Harmless Agreement signed by the parent/guardianIndividual Release and Hold Harmless Agreement

9. 9 Gateway Revisited Vll: “Other forms” Paperwork for an activity away from the regular meeting spot –What else… Required in triplicate - Incident Report FormIncident Report Form –For recording any incidents of injury. When you fill in an incident report, you should make three copies »Copy 1 – sent to your group chair »Copy 2 – sent to Scouts HQ »Copy 3 – for your record keeping –Always have enough for at least two incidents…  First Aid Kit Usage for recording use of any first aid items that have been dispensedFirst Aid Kit Usage Optional: Indemnification Agreement and National Liability Insurance Coverage which have been signed AHEAD of the planned activity. These forms provide statements for insurance coverageIndemnification AgreementNational Liability Insurance Coverage

10. 10 Gateway Revisited VllI: “Other…” Each colony must have a qualified 1 st Aid person. –Qualified means a leader in your group has ‘current’ 1 st Aid Certification’ –Otherwise a ‘current’ qualified parent must attend The 1 st Aid person MUST –Attend all colony meetings whether they are indoor or outdoor –Your regular meeting spot should have a 1 st aid kit that is available in the event of an accident Your emergency plan will demand –That you have someone in attendance who has current 1 st aid certification –Appropriate 1 st aid kit is present for an all outings.

11. 11 Leader Backpack: Essentials Section leader should consider having these items available –Quick reference information One page look up reference information –Attendance record Pick up information (parent/friends) –Colony records Registered youth and leaders Registration forms for registered youth, leaders Fitness forms for all parent/guardians and siblings –Registration paperwork Blank youth registration forms Blank adult registration forms Blank Fitness forms and Individual Hold harmless forms –Emergency information Directions to nearest hospital(s) and clinic(s) – from your local meeting spot Incident forms First Aid kit usage forms

12. 12 Leader Backpack: Quick reference Quick reference information –Three “One page” quick reference sheets: List of emergency contact numbers for registered youth and leaders and parent/guardians One page list of allergies for each registered youth, leader –Same for parent/guardians and sibling who attend any colony activity –This list should include any child who is currently on medication or requires ‘special’ medical awareness »Example: EPI pens, children on medication etc… Attendance record with pickup/drop off information including names of people picking up the youth

13. 13 Program Planning I SeptOctNovDecJanFebMarAprMay SeptOctNovDec JanFebMarAprMay Oct Nov Dec Jan Sept Outline the entire Year Program each½Year each ½Year Short Term (3 Months) Plan in detail Firm ideasFill-in ideas Program is 9 months of the year (34-37 weeks)

14. 14 Program Planning II Program plan Scout milestones (approx 12 activity ideas) Oct Nov Dec Jan Sept Opening night Fall camp Apple day Outdoors Investiture WT Sleepover Outdoors Bring a Friend Outdoors Mar Apr May Feb BP night Beaveree Outdoors Magic Light Beaver Buggies Outdoors Spring Clean Linking Outdoors WT Swim-up Scout-trees Area Spring camp Linking Outdoors

15. 15 Program Planning III Program for Canadian National events/charity themes (over 130 themes) –http://www.charityvillage.com/cv/charityvillage/event3.asphttp://www.charityvillage.com/cv/charityvillage/event3.asp –21 examples are listed Oct Nov Dec Jan Sept Start mid month Opening night 1) Fall theme 2) Community Month 3) Be Kind to Animals week 4) Halloween 5) Remembrance Day 6) Hockey Week 7) Xmas themes 8) Brail Day 9) Literacy Day Mar Apr May Feb 10) Valentine 11) Reading Month 12) National Flag Day 13) March Break 14) Youth Science Month 15) Nutrition Month 16) Spring Clean the capital 17) National Wildlife week 18) Earth Day 19) Mothers Day 20) Museum Month 21) Road Safety week

16. 16 Program Planning IV Scout Program standards (provides approx 19 activity ideas) Oct Nov Dec Jan Sept Start mid month Opening night Community Outdoors 1) Campfire 2) Weekend camp 3) Linking Outdoors Youth Input Community Outdoors 4) Carol Singing 5) Retirement home Membership 6) (bring a friend) Outdoors 7) Skating 8) Tobogganing Mar Apr May Feb Youth Input Outdoors 9) BP night 10) Beaveree 11) Sleepover March Break 12) Magic Light Outdoors 13) Linking 14) Environmental Outdoors 15) Spring hike 16) Spring Clean Membership 17) Swim-up Outdoors 18) Scout trees 19) Weekend camp

17. 17 Program Planning V: Put it all together Put all these ideas together… –Program year is approx 34-37 weeks We just highlighted 52 activities… Scout program standards provides guidance –One outing per month –Key scout program activities Canadian National themes provide over 100 other ideas At the end of this workshop we will provide you with over 100 themes/activities/game/craft ideas to peruse… What about your own ideas? Your scout team should be able to come up with your own ideas Do your homework…. –Call other scout leaders –Scan the Internet –Other…

18. 18 Program ideas G A M S O C S = Games = Play Acting = Music = Story telling = Outdoors = Crafts = Spirituality Please go stand on the program area that you are most comfortable with

19. 19 Where to next… Lets hear your ideas –Weekly activities –Theme activities –Grouped as follows: G (Games) A (Play acting) M (Music and songs) S (Storytelling) O (Outdoors) C (Crafts) S (Spirituality) Leader sharing session

20. 20 To get you started… Collection of ideas and themes from Stittsville –10-40 program plans –100+ program ideas (weekly activities / themes) You can download over 100 program ideas at this location: –http://www.stittsvillescouts.org/General-Info/Leader- Training/Training-material/Workshops.htmhttp://www.stittsvillescouts.org/General-Info/Leader- Training/Training-material/Workshops.htm –www.stittsvillescouts.orgwww.stittsvillescouts.org Click on Leader training link Click on “Leader Training Material” (left hand side) Click on “Colony Program Development Workshop”

21. 21 Thank You For your ideas that you brought along to this meeting For your time, participation