Presentation is loading. Please wait.

Presentation is loading. Please wait.

Processed USDA Foods Products and Commercial Equivalents RFP 201415-0401-1 Welcome to the Bidder’s Webinar April 14, 2015 11:00AM 1.

Similar presentations


Presentation on theme: "Processed USDA Foods Products and Commercial Equivalents RFP 201415-0401-1 Welcome to the Bidder’s Webinar April 14, 2015 11:00AM 1."— Presentation transcript:

1 Processed USDA Foods Products and Commercial Equivalents RFP Welcome to the Bidder’s Webinar April 14, :00AM 1

2 Welcome “Listen only” mode Registration for the webinar and log-on is proof of attendance Enter questions on the right side of your screen ◦Will open in about 10 minutes Question and Answers at end of webinar Q & A posted on Super Co-Op website ◦Friday, April 17 as “Addendum A” 2

3 Important Dates Bidders Conference Webinar ◦April 14, 2015 ◦11:00 AM Addendum A ◦Bidders Conference Q & A ◦Post on website Friday, April 17, 2015 Responses Santa Clarita, CA ◦April 29, 2015 ◦1:00 PM PT 3

4 RFP Processed USDA Foods & Commercial Equivalents RFP document Information Submission Worksheet Addendum A Available at 4

5 RFP Pricing for School Year

6 Request for Proposal Signature Page Page 4 6

7 Bidders Checklist Two Pages Pages 5-6  First box: name of company representative attending this webinar 7

8 Bidders Checklist Two Pages Pages 5-6  All items listed are checked & initialed 8

9 Bidders Checklist Two Pages Pages 5-6  Return completed hard copy with initials 9

10 Instructions and Conditions Pages 7-9  Read carefully 10

11 Instructions and Conditions Pages 7-9 All documents must be submitted in ink or typewritten Original signatures required No erasures, cross out mistakes and initial Pricing for school year ◦FOB approved distributor or member district 11

12 Instructions and Conditions Pages 7-9 Paragraph 8: USDA Foods End Product Sales Reports and Sales Verification ◦Must be submitted daily ◦Electronic submission ◦Third party okay, approved format Questionnaire response (page 18) ◦Company owned website ◦Third party clearinghouse Vendor fully responsible ◦For cost and transmissions 12

13 Special Conditions Pages  Read carefully 13

14 Provisioning Contract Pages

15 Provisioning Contract Signature Page Page 16  Return completed hard copy with original signature 15

16 Questionnaire Pages  Respond to all questions as requested 16

17 Questionnaire Pages  Return completed hard copy with original signature  List any value added services or special considerations on Lines 11 &

18 Certification Regarding Debarment, Suspension, Ineligibility Page 19  Return completed hard copy with original signature 18

19 Certification Regarding Lobbying Page 20  Return completed hard copy with original signature 19

20 Disclosure of Lobbying Activities Page 21  Return completed hard copy with original signature 20

21 Noncollusion Affidavit Page 23  Return completed hard copy with original signature  Notarization NOT required. 21

22 Attachment A: List of Member Districts for SY Pages  For your information 22

23 Information Submission Worksheet 23

24 Three Tabs 24

25 Volume Pricing 25

26 Market Basket 26

27 Instructions 27

28 Tab 1: Volume Pricing 28

29 Volume Pricing  For listed items, complete information requested  Listed by product category  Specific manufacturers and items codes listed  High volume items 29

30 Information Submission Worksheet 30

31 Tab 1: Volume Pricing High volume items Encourage district members to utilize these items Quantities listed are prior year usage of these and similar items Not a promise to purchase 31

32 Tab 2: Market Basket Pricing 32

33 Tab 2: Market Basket Pricing 33

34 Tab 2: Market Basket Pricing  Any additional USDA Foods end products and/or commercial equivalents you would like co-op member districts to consider  Complete all information requested 34

35 Tab 3: Instructions 35

36 Tab 3: Instructions for Fields 36

37 Information Submission Spreadsheet  Return completed hard copy with original signature  Return digital copy on data storage device 37

38 QUESTIONS? Type questions into Q & A box at your right Additional Written Questions can be sent to Lynnelle Grumbles Before 5:00PM today 38

39 Complete Bid Packet 1. Bidder checklist  All items listed are checked & initialed  Return completed hard copy with initials 2. Request for Proposal signature page  Return completed hard copy with original signature 3. Provisioning Contract  Return completed hard copy with original signature 39

40 Complete Bid Packet 4. Questionnaire  Return completed hard copy with original signature 5. Certification Regarding Debarment, Suspension, Ineligibility  Return completed hard copy with original signature 6. Certification Regarding Lobbying  Return completed hard copy with original signature 40

41 Complete Bid Packet 7. Disclosure of Lobbying Activities  Return completed hard copy with original signature 8. Noncollusion Affidavit to be Executed by Bidder and Submitted with Bid  Return completed hard copy with original signature 9. Addendum A: Questions and Answers from Bidder’s Conference Webinar  This Addendum will be available at coop.org on April 17, 2015 and must be signed and dated as proof of receipt.www.super- coop.org  Return hard copy with original signature 41

42 Complete Bid Packet 10. Information Submission Worksheet (MS Excel)  Return completed hard copy with original signature  Return electronic copy on data storage device 11. Valid SEPDS – signed by the USDA and CDE for all processed USDA Foods items on bid.  SEPDS “in process” should be submitted, however, final signed copy must be submitted prior to July 1, 2015 to validate bid.  Return hard copy and electronic copy on data storage device as indicated below. 42

43 Complete Bid Packet 12. Data storage device containing completed Information Submission Worksheet and valid SEPDS for all processed USDA Foods items submitted.  Return data storage device containing all requested files; data storage device will not be returned to sender. 43

44 New Items New items will be considered in a mid- year Amendment December

45 SEPDS  Each food item must have valid SEPDS by RFP closing date and time  SEPDS must have two signatures  State  USDA  SEPDS “in process” should be submitted  Final signed copy must be submitted by July 1, 2015 to validate bid 45

46 Data Storage Device  Data storage device  Completed Information Submission WorkSheet  Excel format  Valid SEPDS for all food items submitted. 46

47 Mail or Deliver Complete Packet Santa Clarita Valley School Food Services Agency Anza Drive Santa Clarita, CA Attn: Business Services 47

48 Mail or Deliver DEADLINE for submission Wednesday April 29, :00 PM local time 48

49 Thank You Staff at Gold Star Foods ◦Super Co-Op Administrator ◦Matthew Jensen ◦Elaine Wagner ◦Tiffany Riad ◦Stephanie Ewing Santa Clarita Valley SFSA staff: ◦Laurie Kudroff for taking notes 49

50 QUESTIONS? Type questions into Q & A box at your right Additional Written Questions can be sent to Lynnelle Grumbles Before 5:00PM today 50


Download ppt "Processed USDA Foods Products and Commercial Equivalents RFP 201415-0401-1 Welcome to the Bidder’s Webinar April 14, 2015 11:00AM 1."

Similar presentations


Ads by Google