Presentation on theme: "Equipment Maintenance Management Program Request for Proposal 9-36 Pre-Proposal Conference May 28, 2009."— Presentation transcript:
1 Equipment Maintenance Management Program Request for Proposal Pre-Proposal Conference May 28, 2009
2 Agenda Purpose of RFP Scope of RFP Key Dates Proposal Preparation Proposal EvaluationMinority and Women’s Business EnterprisesQuestion and Answer Session
3 Purpose of the RFPTo select a vendor that provides quality management of an equipment maintenance program at a cost effective price.Partner with the State in analyzing equipment maintenance expenditures while maintaining desired service levels and maximizing budgeted dollars.
4 Scope of RFP The State conducted a pilot program with the Remi Group. 14 agencies added electronic equipment from traditional maintenance contracts, time and materials maintenance, or no maintenance agreement at all.Details in Attachment N, Historical Information.Today, agency calls service vendor of choice when service is needed.Online equipment database and tracking tool for managing equipment.
5 Scope of RFP$462,000 in traditional annual spend currently on the program.State does not guarantee future spending at these levelsAttachment A, MWBE Subcontractor FormElectronic Equipment CategoriesGeneral medical, hospital, lab, and testing equipmentAll other electronic equipmentOnline Equipment Management Tool
6 Key Dates Activity Date Issue of RFP May 15, 2009 Pre-Proposal ConferenceMay 28, 2009Deadline to Submit Written QuestionsJune 1, 2009Response to Written Questions/RFP AmendmentsJune 8, 2009Submission of Intent to Respond FormSubmission of ProposalsJuly 1, 2009
7 OneIndiana Initiative OneIndiana.net is a secure and credentials based website for all State QPA products and services.Section (Business Proposal)In order for your awarded contract to be included in OneIndiana.net, IDOA requires a yes response to questions 1-5 in Attachment G, Business Proposal.Attachment K, L, and M
8 Minimum Requirements (Attachment E) Vendor must meet or exceed annual commitment percentage for Minority & Women’s Business Enterprises subcontractor goals throughout the life of the contract.Attachment AVendor shall cover preventative and/or corrective maintenance needs for hardware and/or software as it relates to equipment per the manufacturer’s specifications.Online Equipment Management Tool
9 Cost Proposal (Attachment D) Respondent must bid on all equipment categories to be considered a valid bid.Minimum Savings PercentageHardware/SoftwarePreventative and/or CorrectiveSTATE OF INDIANA PORTFOLIO (VOLUME BASED ON TRADITIONAL CONTRACT SPEND)EQUIPMENT CATEGORY< = $1,500,000.00General Medical, Hospital, Lab, and Testing EquipmentAll Other Eligible Electronic Equipment> $1,500, and <= $3,000,000.00> $3,000,000.00Additional Pricing InformationCreative solutions that yield additional savings to the State.
10 Proposal PreparationUse the templates provided for all answers and do not alter templates.Please list all attachments in Attachment F, Summary of Attachments.Electronic copies of your proposalPlease return in original format.Technical Proposal (Attachment H) in Microsoft WordCost Proposal (Attachment D) in Microsoft ExcelPlease do not submit your entire proposal as one PDF file.
11 Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Minimum RequirementsPass/Fail2. Management Assessment/Quality (Business & Technical)35 points3. Cost (Cost Proposal)20 points4. Indiana Economic Impact15 points5. Buy Indiana10 points6. Minority (10) and Women Business (10)Subcontractor Commitment 20 points* 100 Total Points
12 Minority and Women’s Business Enterprises Goals for Proposal8% Minority Business Enterprise (MBE)8% Women’s Business Enterprise (WBE)Attachment ACommitment of total participation provided by Minority and Women’s Business EnterprisesThe State is expecting Respondents to indicate the percentages for Minority and Women’s Business Enterprises that they are committed to achieving (if awarded this contract).
14 Additional Information IDOA PROCUREMENT LINKS AND NUMBERSBUYIN (8946) For Vendor Registration QuestionsFor Inquiries Regarding Substantial Indiana Economic ImpactA.Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State, MWBE business loop up, etc.B. Secretary of State of Indiana:Can be reached at (317) for registration assistance.C. Indiana Economic Impact Form:Online version available atMinority and Women Owned Business Enterprises:for more information for table of IDOA certified MBEs and WBEs.E. RFP posting and updates:Go to (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.