Presentation on theme: "NIH Public Access Policy Webinar April 17, 2008 11:00 a.m. – noon (PDT)"— Presentation transcript:
NIH Public Access Policy Webinar April 17, :00 a.m. – noon (PDT)
PubMed Central: UC Implementation of the New NIH Policy Webinar Presenters UCOP: Kathleen Babcock, Coordinator, Government Contracts and Grants, Research Administration Office UCD:Gail Yokote, Associate University Librarian Jan Carmikle, Intellectual Property Officer for Copyrights UCLA:Ann Pollack, Assistant Vice Chancellor - Research Sharon Farb, Associate University Librarian Katherine Fibiger, Technology Transfer Officer for Copyrights Hosted by: UC Ethics and Compliance Office Luanna Putney Director of Ethics and Compliance
Webinar Goals Introduce the new NIH requirement Share UCOP guidance Provide compliance strategies that include UC perspectives from campus: o libraries o copyright offices o research administration offices
UCOP Kathleen Babcock, Coordinator, Government Contracts & Grants, Research Administration Office
Background On January 11, 2008, the Department of Health and Human Services revised their voluntary Public Access Policy, Enhancing Public Access to Archived Publications Resulting from NIH- Funded Research, to make it mandatory.
What is the NIH Public Access Policy? Effective April 7, 2008, Public Law specifically states: “The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.” (http://www.grants.nih.gov/grants/guide/notice-files/NOT-OD html)
What is PubMed Central? PubMed Central is an archive of full- text biomedical journal articles available online without a fee. Articles on PubMed Central contain links to other scientific databases such as GenBank and PubChem. Articles collected under the Public Access Policy are archived on PubMed Central.
Who is Affected? Investigators directly funded by an NIH grant or cooperative agreement active in Fiscal Year 2008 (Oct 1, >) Individuals directly funded by an R&D contract signed on or after April 7, 2008 Individuals directly funded by an NIH Intramural Program Individuals with salaries paid by NIH
Key Policy Point 1 As of A pril 7, 2008 Authors must submit to PubMed Central an electronic version of every final, peer- reviewed article arising from NIH research funds upon acceptance for publication. Authors of articles arising from NIH funds are responsible for ensuring that publishing agreements allow for full compliance with policy.
Key Policy Point 2 Starting May 25, 2008 Anyone submitting an application, proposal, or progress report to NIH must include the PubMed Central (PMC) or NIH Manuscript Submission Reference Number when citing applicable articles that arise from their NIH funded research Non-compliance will be addressed by the NIH administratively, and may delay or prevent awarding of funds. Compliance with the Public Access Policy is not a factor in the evaluation of grant applications.
UCOP Research Administration Office C&G Operating Guidance Memo On March 6, 2008, the Research Administration Office at UCOP provided systemwide guidance on this new NIH requirement by issuing C&G Operating Guidance Memo #08-05, available at:
Memo Background Guidance Compliance
Memo Letter to Publishers Attached to this memo is a letter signed by William T. Tucker, Executive Director, Research Administration and Technology Transfer. This letter puts the publishers on notice that the manuscript they are considering for possible publication is subject to this new NIH policy. If a manuscript is subject to this NIH policy, UC authors should include a copy of this letter when they submit it to a publisher for possible publication.
Campus Implementation This memo also required each campus to notify their investigators of this new NIH policy. UC Davis and then UC Los Angeles will share with you how their individual campuses are implementing this new policy.
UC Davis Library Gail Yokote Associate University Librarian for Sciences & Technical Services
UC Davis Approaches UC Davis Library UC Davis Campus
UC Davis Library (1) Identify lead group of sciences librarians with responsibility to: o create talking points regarding policy and its implications o provide educational resources relating to deposit requirements o identify and contact key stakeholders and potential partners o create instructional session scripts
UC Davis Library (2) Educate librarians about key concepts and implications Share & document ideas and experiences in assisting individuals with questions about the policy Monitor trends regarding the policy and its implementation
UC Davis Campus Create briefing document for the Office of Research Partner with Office of Research staff to develop communications and information sessions for faculty and graduate students Provide regular updates regarding the policy and its implementations from UC- wide and national perspectives
UC Davis Activities Briefing policy document for UC Davis Office of Research created NIH Public Access Policy web site created (http://www.lib.ucdavis.edu/dept/hsl/resources/other/nihmandate/)http://www.lib.ucdavis.edu/dept/hsl/resources/other/nihmandate/ Office of Research distributing Policy & associated news notes, and hosting update sessions for PIs and grant administrators to answer questions Educational sessions for CTSC NIH Public Access Policy Compliance Flowchart (in progress) Listening to faculty concerns and finding answers to their questions
UCLA Ann Pollack, Assistant Vice Chancellor – Research Sharon Farb, Associate University Librarian Katherine Fibiger, Technology Transfer Officer for Copyrights
UCLA Approaches Library Office of the Vice Chancellor – Research: o Office of Research o Office of Research Policy and Compliance Office of Intellectual Property – Industry Sponsored Research Academic Senate Council on Research
UCLA Making the results of federally- funded research publicly accessible is important not only to NIH, but also to achieving UCLA’s mission as a public university to create and disseminate knowledge for the betterment of our global society through commitment of academic freedom, including open access to information.
UCLA Addressing concerns about ensuring that author’s agreements with journals allow compliance with federal regulations Aware that compliance will translate into additional work for faculty researchers and authors Taking collaborative approach to providing assistance to faculty while ensuring campus compliance
UCLA Distributed preliminary guidance for the campus research community created collaboratively and distributed by: o Kathryn Atchison, Vice Provost for Intellectual Property – Industry Sponsored Research o Roberto Peccei – Vice Chancellor for Research o Gary Strong, University Librarian o os/VCR_PubMed_Central_Prelim_Guidance.pdf os/VCR_PubMed_Central_Prelim_Guidance.pdf Involving the Academic Senate Council on Research to further engage faculty
UCLA Library UCLA Library will provide support to UCLA NIH researchers: Website on NIH Compliance o Assistance with modifying authors agreements o Conduct workshops on modifying authors agreements o First workshop –June 2008
UCLA Publishing Units Office of Intellectual Property – Industry Sponsored Research will be contacting all UCLA publishing organizations o Educating Publishing Units on the NIH requirements o Ensuring that UCLA Publishing Units comply with NIH requirements, if applicable
UCLA Aware that compliance will translate into additional work for faculty researchers and authors Aware that failure to comply may impact future NIH support Know that additional guidance/outreach/support is needed
UCLA Future plans: o Development of workshops primarily by the Library to help authors learn more about modifying publishing agreements o Developing a set of FAQs to augment those posted on the NIH website o Additional guidance will be distributed to the research community as additional information becomes available
UC Campus Collaborations Collaborate with the UC Scholarly Communications Officers Group, SCO (http://libraries.universityofcalifornia.edu/sco/charge.html) and its NIH Public Access Policy working group to develop strategies and documents that can be used at a local campus, to share experiences, and to monitor trendshttp://libraries.universityofcalifornia.edu/sco/charge.html Collaborate with UC Office of Research to assist with educational efforts and to provide input to system-wide documentation
UC Libraries Activities (1) Libraries with NIH Public Access Policy web sites: UC Berkeley UC Davis UC Irvine UCLA UC Riverside UC San Diego d349f VgnVCM b410acRCRD UC San Francisco
UC Libraries Activities (2) Partnered with campus Office of Research to create awareness publicity Offered educational sessions to assist with compliance implications
Other Considerations Author rights implications Author fees for open access Handling PI and grant/contract administrator concerns, questions, etc. Tracking policies of key publishers
Summary of New NIH Requirements As of April 7, 2008, if subject to this policy, submit to PubMed Central (PMC) an e-version of every final, peer-reviewed article arising from NIH funds upon acceptance for publication. As of 5/25/08, include the PMC or NIH Manuscript Submission Reference Number when submitting an application, proposal, or progress report to NIH, or when citing applicable articles that arise from your NIH funded research. Ensure that your author publishing agreements allow for full compliance with policy. Know that non-compliance will be addressed by the NIH administratively, and may delay or prevent awarding of funds.
Campus Library Contacts Contact your campus librarian representative to UC Scholarly Communications Officers Group: UCB: Margaret Phillips UCD: Gail Yokote UCI: Lorelei Tanji UCLA: Sharon Farb UCM: Donald Barclay UCR: Barbara Schader UCSD: Martha Hruska UCSF: Gail Persily UCSB: Brad Eden UCSC: Robin Dale
Archive Information You may go to the following website to download a copy of the slides used in today’s webinar: ations/welcome.html You may also replay this webinar. The audio archive is accessible via the above link.
Questions and Answers Please type your questions for the presenters in the chat box If we do not have time to address all questions, we will respond individually via