1. Finding the Easy(er) Button: Simplified Withdrawals for a Multi-Campus Library System Sofia Slutskaya and Amy Eklund, Georgia Perimeter College GUGM, Middle Georgia State College, May 15, 2014

2. GPC Background 17K FTE, 5 campus libraries, central tech svcs Count of Withdrawn Items, by Fiscal Year

3. Roles in WD Process Stack maintenance Marking item records WD using Circ. Pick & Scan Physical removal of items Campus Library Staff Reports Catalog maintenance (Bib and Holdings) OCLC holdings maintenance Technical Services Staff

4. WD Process Steps, Before 2012 & After WD item status/temp location applied at campus (Pick & Scan) Access report run on item status “withdrawn” MANUAL: Items deleted; holdings and/or bib suppressed Holdings removed in OCLC as necessary WD item status/temp location applied at campus (Pick & Scan) Access report run on item status “withdrawn” AUTOMATED: Barcodes to Location Changer; perm. location set to WITH, holdings and/or bib suppressed MANUAL: Serial and multipart items spot checked/ edited Holdings removed in OCLC as necessary

5. Policies/Procedures Links Georgia Surplus Property Manual (may be different applications at each USG institution) See 17.1 “Other Disposal Methods” and 17.4 “Unique Disposal Items – Books” http://doas.ga.gov/StateLocal/Surplus/Docs_Surplus_General/GASurplusPropertyManual.pdf http://doas.ga.gov/StateLocal/Surplus/Docs_Surplus_General/GASurplusPropertyManual.pdf GPC Circulation Policy Manual: Collection Management http://guides.gpc.edu/content.php?pid=78796&sid=583626 http://guides.gpc.edu/content.php?pid=78796&sid=583626 GPC Collection Development Policy: Deselection Criteria http://guides.gpc.edu/content.php?pid=109251&sid=2479714 http://guides.gpc.edu/content.php?pid=109251&sid=2479714 GPC Creating Lists in Pick and Scan http://guides.gpc.edu/loader.php?type=d&id=1108309 http://guides.gpc.edu/loader.php?type=d&id=1108309 GPC Marking Items Withdrawn in Pick and Scan http://guides.gpc.edu/loader.php?type=d&id=27532 http://guides.gpc.edu/loader.php?type=d&id=27532 GPC Technical Services Procedure for Withdrawals http://guides.gpc.edu/loader.php?type=d&id=857266 http://guides.gpc.edu/loader.php?type=d&id=857266

6. WD Reports Totals Monthly Reports by FY

7. WD Reports Item count (Campus and Total ) Items titles and barcodes Also by material type

8. Pick and Scan Done by campus circ staff

9. WD Status in OPAC GIL Classic Display GIL-Find Display

10. WD Status in Circ. Still connected to a patron record Fines, fees, due date and other circ. information is still attached

11. Gary Strawn’s Location Changer - http://www.library.northwestern.edu/public Profiles for different tasks Change big batches of records Barcodes (from WD reports )

12. Gary Strawn’s Location Changer Both suppressing and deleting is available Items statuses can be changed

13. Location Changer Logs OCLC deletes.txt VgerLoc.20140501.080903.Log.txt

14. Pros & Cons Saving staff time for both access services and technical services staff Items remain connected to patron records if lost/have overdue fees Faster removal of WD items from OPAC File of OCLC #s Human errors Inconsistent with handling MFHDs with multiple holdings Will not process items that are On reserve or Scheduled

15. Amy Eklund amy.eklund@gpc.edu Sofia Slutskaya sofia.slutskaya@gpc.edu