1. Statement of Accounts Reports Financial Area Representatives May 23, 2012

2. Upgrade from Cognos v.8.3 to 10.1 More efficient and stable environment Reduce monthly maintenance Leverage product improvements Data model ‘Bursting’ feature Other ‘behind the scenes’ system enhancements More efficient and stable environment Reduce monthly maintenance Leverage product improvements Data model ‘Bursting’ feature Other ‘behind the scenes’ system enhancements

3. Impact to Report Recipients Changes to the distribution method Changes to existing reports Added new reports to monthly package Changes to the distribution method Changes to existing reports Added new reports to monthly package

4. Distribution Method No multiple emails and attachments. One email provides hyperlink to network folders. Account administrators cannot opt out of receiving the monthly emails-for compliance and subcertification purposes. Changes to recipients made through existing forms and processes; to change - SOA delegates: DEFINE Departmental User Access FormDEFINE Departmental User Access Form Account Administrators: Unit and Account Request FormUnit and Account Request Form No multiple emails and attachments. One email provides hyperlink to network folders. Account administrators cannot opt out of receiving the monthly emails-for compliance and subcertification purposes. Changes to recipients made through existing forms and processes; to change - SOA delegates: DEFINE Departmental User Access FormDEFINE Departmental User Access Form Account Administrators: Unit and Account Request FormUnit and Account Request Form

5. Network Folders 3 main folders: Unit level, Subdivisional level, & Divisional level Access to unit level folders is restricted to the designated unit delegates and administrators Access to subdivisional & divisional folders is available to individuals with financial responsibilities at those levels. You must save reports to your own network folders only the most recently closed month and prior month reports will be available in the Cognos folders. 3 main folders: Unit level, Subdivisional level, & Divisional level Access to unit level folders is restricted to the designated unit delegates and administrators Access to subdivisional & divisional folders is available to individuals with financial responsibilities at those levels. You must save reports to your own network folders only the most recently closed month and prior month reports will be available in the Cognos folders.

6. Unit Level Folder Previous Monthly Package New Monthly Package Detail ReportTransactional Detail ReportNo significant changes Summary ReportBalances by Budget Group and Subaccount Report No significant changes N/ABalances by Budget Group ReportNew report at budget group level Reconciliation ReportReconciliation Workbook: -Certification Worksheet -Supplemental Information Worksheet -Has been simplified by rearranging format and eliminating subaccount level balances -Supp. Info compares PY and CY income and expenditures Reconciliation Worksheet N/A- No longer necessary.Replaced by Certification Worksheet N/AMonthly Income and Expenditures Workbook: -Monthly Income Report -Monthly Expenditures Report New report listing monthly income and expenditures by account

7. Subdivisional Level Folder Previous Monthly PackageNew Monthly Package Monthly Account Activity Detail by Budget Group Balances by Budget Group Report (Multiple files; One for each unit one level below subdivision.) Additional units and/or reports may be available in the future. Contact MRAS if you need additional access to unit folders. N/AMonthly Income and Expenditures Workbook: -Monthly Income Report -Monthly Expenditures Report One workbook listing monthly income and expenditures for every account within the subdivision

8. Divisional Level Folder Previous Monthly PackageNew Monthly Package Monthly Account Activity by Division Summary Year-to-date Balances by Subdivision No significant changes N/AMonthly Income and Expenditures Workbook: -Monthly Income Report -Monthly Expenditures Report One workbook listing monthly income and expenditures for every account within the division

9. Contacts & Other Resources FMOG-Statement of Accounts Reconciliation http://utsa.edu/financialaffairs/op guidelines/0108.html Accounting Services website http://www.utsa.edu/financialaffa irs/accounting/contact.html Select Statement of Accounts in the General Information found in the right hand column. Management Reporting and Administrative Systems MRAS@utsa.edu Or Call x4556 or x4230 For assistance with: -Appropriate personnel not receiving the SOA reports; -Accessing the SOA reports; -Other technical issues Accounting Services Accounting.Ofc@utsa.edu Or Call x4212 For assistance with: -Accounting corrections; -Recording reconciling items; -Accounting terms and definitions; and -Other matters related to financial information