1. NURSING & MIDWIFERY PROGRAMMES ELECTIVE PLACEMENTS Updated October 11

2. Summative or Formative – Options? Summative Summative(assessed) 1 option 1.A placement audited by the University of York You can still request where you You can still request where you would prefer this to take place unless would prefer this to take place unless there are educational reasons why you there are educational reasons why you need to be allocated to a specific need to be allocated to a specific placement or placement category. placement or placement category. It is not advisable to request an It is not advisable to request an identical placement to one already identical placement to one already undertaken in branch where you undertaken in branch where you have been assessed previously. have been assessed previously. Formative Formative(non-assessed) 4 options 1.A placement audited by the University of York 2. A placement within the Yorkshire & Humber (& Teesside) region 3. A placement outside of the region but within the UK 4. A placement overseas NB. Nursing placements should ordinarily be branch specific. If you are interested in a non-branch specific placement you must obtain support from your supervisor

3. Placements within the Yorkshire & Humber area Placements audited by the following Universities are party to local agreement for the assessment of availability:- Placements audited by the following Universities are party to local agreement for the assessment of availability:-  University of Hull  Leeds University  Leeds Metropolitan University  Sheffield Hallam University  Bradford University  Huddersfield University  Teesside University

4. Process of Requesting Placements  The following flowcharts will assist with the process for requesting each option.  Following these are further slides (wordy!) if you would like additional detail.

5. Flowcharts Requesting Placements within the University of York’s Circuit Await distribution of elective request forms Approx 8 months prior to start-date of electives Complete Request Form – Section A only 4 choices required – try not to limit choices to one speciality Await standard allocations process Elective requests considered along with requirements for other cohorts Information released in form of standard allocations sheet Routinely 2/3 months prior to start-date of placement

6. Flowcharts Requesting Placements within the Yorkshire, Humber & Teesside region Await distribution of elective request forms (approx 8 months in advance of placement) Complete Request Form– both section A and section B Section A to ensure you have a university of York placement if your requests in Section B are unavailable The Allocations Team at York will liaise with the team at the university local to your placement Be prepared for a delay – most universities will not issue availability to ‘external’ students until their own allocations are organised You will be advised of responses to your regional requests via email If regional requests are unsuccessful, you will be allocated a placement from the University of York circuit Identified from the choices noted in section A

7. Flowcharts Requesting UK Placements (outside the Yorkshire/ Humber/Teesside region) Await distribution of elective request forms (approx 8 months prior to start-date). Complete request form section A and section C You are solely responsible for researching opportunities and organising UK wide electives Request a ‘Preparatory Form for UK Electives ’ from Julie Platts jdp3@york.ac.uk Once you have verbal agreement from UK placement provider – complete front page of preparatory form and email to Julie Platts Legal agreements will be forwarded to your placement contact for signature. All arrangements must be considered provisional until legal agreements are signed Continue working through your Preparatory Form Ensure you send fully completed form to Julie Platts prior to start-date Should arrangements fall through, you will be allocated to a placement within the University of York’s circuit (as identified in section A of the request form)

8. Flowcharts Overseas Placements Start the process as early as you wish – bearing in mind you carry the risk of not being able to foresee whether your elective may become summative You are solely responsible for researching opportunities and organising overseas electives Once elective forms are issued (approx 8 months prior to start-date) fill in request form section A and section C Request (as soon as you start negotiations) a ‘Preparatory Form for Overseas Electives’ from Julie Platts julie.platts@york.ac.uk julie.platts@york.ac.uk Once you have verbal agreement from placement provider complete front page of preparatory form and email to Julie Platts Legal agreements will be sent to your placement contact for signature (you will be sent a risk assessment to complete) Continue to work through the Preparatory Form – a fully completed form must be sent to Julie Platts prior to start-date Once you complete and return your risk assessment it will require approval by a panel in the department. All arrangements must be considered provisional until legal agreements & risk assessments are complete

9. Requesting placements within the Yorkshire & Humber Region (& Teesside)  The universities within the Yorkshire & Humber region have agreed to request placements directly through the allocations / placement offices.  Students may approach placements to discuss the services provided but must not discuss availability. The Allocations Manager will liaise with the allocations team at the appropriate university on your behalf.  Many placements within the area have now published profiles on the PPQA website http://www.healthcareplacements.co.uk http://www.healthcareplacements.co.uk  These arrangements for requesting placements also apply to areas audited by Teesside University. Please note, they do not utilise the PPQA website. Please provide as much information as possible with your request!

10. Other UK placements  You are solely responsible for sourcing, requesting and confirming UK placements outside of the region  It is advisable to also run your request by the local university – unless your placement confirms they are offering you a placement regardless of the number of students their partner university will be allocating.  You will need to request a Preparatory Form (UK) (from Julie Platts email julie.platts@york.ac.uk) which advises you on certain insurance, health and legal issues and requires you to confirm you have considered and/or obtained the necessary documentation where applicable. The front page of this should be completed as soon as possible and emailed to Julie. julie.platts@york.ac.uk  Once you have agreement from the placement provider that they are willing to offer you a placement, they will be contacted by the department and a legal agreement signed by both parties.

11. Placements Overseas  You are solely responsible for researching, requesting and confirming placements overseas.  You need to request a Preparatory Form (Overseas) from Julie Platts (julie.platts@york.ac.uk) which you should use as a working document to guide you through the issues you need to consider e.g. visa requirements, health assessments, Foreign Office advice, immunisations, insurance etc. Please note, however, that you are individually responsible for researching requirements for your specific placement and obtaining all the necessary information and documentation. You should complete the front page of the preparatory form and return it to Julie Platts as soon as possible. julie.platts@york.ac.uk  Legal agreements will be sent by the department to the placement provider. These must be signed by both parties prior to placement commencement

12. Overseas…… continued  You will be asked to complete a risk assessment which requires you to research your chosen area in detail. A panel in the department considers the information you supply. Approval must be given by the panel before the placement can go ahead.  A fully completed and signed Preparatory Form (Overseas) must be submitted to the Allocations Office by the student prior to placement commencement along with a copy of travel arrangements.  Please note you are required to be proactively involved in the documentary process by keeping in regular contact with both your placement contact and Julie Platts to check on progress with the legal agreement and risk assessment