3 General Ledger 101 - General The general ledger is the main accounting record of a business which uses double-entry bookkeeping. It will usually include accounts for such items as: –Current assets –Fixed assets –Liabilities –Revenue –Expenses –Gains –Losses The general ledger is where posting to the accounts occurs.
4 General Ledger 101 – Chart of Accounts Peachtree Sage Sage SP Sage Pro Sage 100 MAS 90 MAS 200 Sage 200 Accpac ERP Sage Timberline MAS 500 Sage 1000
5 General Ledger 101 - GL Segments 7250-12-300 Main Division Department 12-7250-6984 Division Main Project 6984 - HQ - 7250 - 12 Project Location Main Division 262 - 240 - 12 - 7250 Abra Training Channel Sales Airfare Expense
6 General Ledger 101 The general ledger should include: Date Description Amount for each account It is usually divided into at least seven main categories. These categories generally include: Assets Liabilities Owner's equity Revenue Expenses Gains Losses
12 GL Interface Overview The Abra / MAS 500 GL Interface automates the preparation and transfer of activity from Abra SQL Payroll to the MAS 500 general ledger, eliminating the need to manually prepare and type journal entries. The Abra / MAS 500 GL Interface additional features include the ability to assemble data, create reports, audit, and prepare data for MAS 500. This intelligent interactive interface is a “back-end” program – meaning it is used after payroll. Under operator control, this interface extracts a batch of data from the payroll history, prepares it and reports it for audit and acceptance, and transfers the assembled batch in the prescribed manner for the GL to receive.
14 Abra SQL Payroll History Tables Workflow Diagram Abra SQL Payroll History Tables Liabilities Expenses Liabilities Expenses Report Audits Edits Prep Report Audits Edits Prep ABRA / MAS 500 GL Interface Data Assembly Import to MAS 500 GL Interface MAS 500 GL
15 Data Flow Abra HRMS SQL Abra HRMS SQL BAS GL Interfac e BAS GL Interfac e MAS 500 ERP Payroll History GL Import Salary Wages FICA FICA SOC FICA MED 401(k) Insurance Disability 1099 Exp Misc Earnings Unemployment Payroll Taxes Data Assembly GL Overrides Audits Reports Data Export GL Accounts
16 Benefits of Using the Abra MAS 500 Interface Find errors before they reach GL Identify errors on audit reports Audits help ensure data integrity Save time and reduces errors during data entry Translation tables provide greater account creation flexibility No need to change software just to achieve integration Interface Abra Payroll system and your current MAS 500 General Ledger
32 Frequently Asked Questions What version of MAS 500 and Abra do I need? MAS 500 Versions 7.05 and 7.2. Where can I install this utility? The utility may be installed on the same application server as MAS500 and/or Abra. Is there training available? Installation and Implementation Training will be available on line. Will it work with other accounting apps? No Can I customize this interface to transfer other data? It will require a customization written by BAS.