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Darrell Meisner | Plumbline Solutions, Inc. Project Multi-Company and Project Multi-Currency SL 2015.

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Presentation on theme: "Darrell Meisner | Plumbline Solutions, Inc. Project Multi-Company and Project Multi-Currency SL 2015."— Presentation transcript:

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2 Darrell Meisner | Plumbline Solutions, Inc. Project Multi-Company and Project Multi-Currency SL 2015

3 Understand the requirements for utilizing the Multi-Company and Multi-Currency features of the SL 2015 Project Series modules OBJECTIVE

4 Agenda Project Series Multi-Company – Requirements and Setup – Demo – Questions Project Series Multi-Currency – Requirements and Setup – Demo – Questions

5 Expands the Project modules to include familiar multi-company capabilities found in other SL modules – Secure access by company – Process multiple companies at once – Print reports by company Project Series Multi-Company Summary

6 Multi-Company (MC) module – Registered and set up GL Setup – Allow multiple companies in a single database NOTE: This feature only applies to multiple companies within one application database. Project Series Multi-Company Dependencies

7 Access Rights Maintenance ( ) – Setup access to screens/processes/reports per company Example: A user with access to Project Maintenance (PA.PRJ.00) for only company 0060 can only manage projects assigned to company Project Series Multi-Company Dependencies (continued)

8 Maintenance, Input, and Inquiry screens – Screen acts on all objects from any companies for which the user is granted access to this screen Eliminates the need to log out of company A and then log into company B NOTE: This is different from the multi-company implementation in other modules where users can only act on objects from the logged in company. Project Series Multi-Company Features

9 Project Series Multi-Company Maintenance, Input, and Inquiry screens Flexible Billing Billing Information Maintenance (BI.BMM.00) Invoice and Adjustment Maintenance (BI.BAM.00) Construction Billing Entry (BI.CNB.00) Billing Entry by Percent (BI.PCB.00) Scheduled Billings and Revenue Entry (BI.SBE.00) Invoice Review and Approval (BI.IRA.00) Invoice Reversal and Duplication (BI.IRV.00) Invoice Inquiry (BI.INQ.00) Billing Transaction Inquiry (BI.TRI.00) Project Budgeting Budget Revision Maintenance (BU.BRM.00) Budget Inquiry and Analysis (BU.INQ.00) Contract Management Joint Payee Maintenance (CN.PAY.00) Project Change Orders (CN.COP.00) Subcontract Maintenance (CN.SUB.00) Subcontract Change Orders (CN.COS.00) Subcontract Payment Request Entry (CN.SPR.00) Submittal/Transmittal Entry (CN.STE.00) Contract Management (continued) Project Change Order Inquiry (CN.PCI.00) Analyzer EAC Maintenance (IQ.EAC.00) FAC Maintenance (IQ.FAC.00) Forecast Percent Complete Maintenance (IQ.FPC.00) Project Task Display (IQ.EAS.00) Project Controller Project Maintenance (PA.PRJ.00) Project Maximum Maintenance (PA.PMM.00) Address Maintenance (PA.ADR.00) Percent Complete and Revenue Recognition Setup (PA.PCM.00) Budget Maintenance (PA.BSM.00) Resource Assignment (PA.RAS.00) Project Net Profit (PA.PNR.00) Task Net Profit (PA.PND.00) Project Summary Inquiry (PA.PSI.00) Transaction Detail Inquiry (PA.TRD.00) Commitment Detail Inquiry (PA.CMD.00)

10 Processes – Default is to process the logged in company – Select ‘All’ allows processing for all companies for which the user has been given access to this process Project Series Multi-Company Features (continued)

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12 Project Series Multi-Company Processes Allocator Indirect Rate Calculator (AL.IRC.00) Allocation Processor (PA.PRO.00) Close Project year at Actual (AL.CPA.00) Flexible Billing Automatic Invoice Creation (BI.AIC.00) Invoice Review and Approval (BI.IRA.00) Invoice Print (BI.INV.00) Construction Billing Print (BI.CNP.00) Invoice and Adjustment Posting (BI.REG.00) Project Budgeting Budget Review and Approval (BU.BRA.00) Contract Management Subcontract Payment Review and Approval (CN.PRA.00) Subcontract Print (CN.SUP.00) Analyzer Project Analyzer (IQ.PAS.00) Project Controller A/R Invoice Interface (PA.ARI.00) Release Project Transfer Batches (PA.RPT.00) Time and Expense for Projects Time Review and Approval (TM.TRA.00) Time Review and Approval with Rate/Amts (TM.TAA.00) Expense Rpt Review/Approval (TM.ERA.00)

13 Reports – The ROI “Company Selection" tab is functional Example: User logged into company 0070 opens the Project List Report (PA ) and clicks the “Company Selection” tab. They select company ID 0070 and 0080 and preview the report. Output contains data for projects from company 0070 and Project Series Multi-Company Features (continued)

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15 Project Series Multi-Company Reports Allocator Allocation Methods XREF (PA ) Alloc. Proc./GL Posting Audit (PA ) Contract Management Project Change Order Print (CN ) Project Controller Employee Report (PA ) Project Aging/Recap (PA ) Project Aging/Recap (SSRS) (PA ) Project Transactions (PA ) Project List (PA ) Project Controller (continued) Job Summary Report (PA ) Labor Hours Detail (PA ) Labor Hours and Cost Detail (PA ) ODC Detail (PA ) Revenue Detail (PA ) Cost Summary (PA ) Revenue Summary (PA ) Indirect Cost Analysis Report (PA ) Employee Utilization Revenue Variance Report (UZ )

16 Project Series Multi-Company Demo

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33 Some processes, due to their nature, are not impacted by this feature – Financial Transaction Transfer (PA.TRN.00) – Close Period (PA.CLO.00) – Delete Project Detail (PA.PUR.00) – PMA Integrity Check (PA.BLD.00) – Billings Transaction Load (BI.BTL.00) – Automatic Payment Analysis (CN.APA.00) – Labor Commitment Load (TM.LCL.00) Project Series Multi-Company Not Affected

34 Most configuration screens – Allocation Method Setup (PA.MET.00) – Billing Rules Maintenance (BI.RUL.00) – etc. Allocation Processor Inter-company transactions – Still placed in the GL batch for the source Project’s company Project Series Multi-Company Not Affected (continued)

35 Schema Project Series Multi-Company Not Affected (continued)

36 "Things should be made as simple as possible, but not any simpler.“ - Albert Einstein Project Series Multi-Company Questions?

37 Projects and subcontracts can now be assigned a foreign currency – A.K.A. “Project Currency”, “Subcontract Currency” – Budget/Transaction amounts are tracked in both foreign currency and base currency Within Project, entry is always in the assigned currency Project Series Multi-Currency Summary

38 – Entry, inquiry, and reports are in the assigned currency – During upgrade, entities are assigned the base currency – A “Convert Project Currency” Tool is available through support Project Series Multi-Currency Summary (continued)

39 Does not affect the existing Foreign Currency Billing feature – Project Currency and Project Billing Currency (or Billing Currency) are separate and independent Project Series Multi-Currency Summary (continued)

40 Currency Manager (CM) – Must be registered and activated – Add currencies and consider required rate types – Configure rate tables Project to Base; Base to Project; Billing to Project; “Other” currencies to Project as needed Project Series Multi-Currency Dependencies

41 Project Controller Setup – New option under the PC Options and Setup tab Activate Foreign Currency Project Management must be turned on Project Series Multi-Currency Dependencies (continued)

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43 Schema – Need to store the … currency code currency rate type effective date multiply / divide flag currency rate amounts Project Series Multi-Currency Dependencies (continued)

44 – Subcontract Currency fields Prefixed with “Cury” – Project Currency Prefixed with “ProjCury” – The “Cury” prefix was already used for originating currencies from other modules as well as foreign currency billing. Project Series Multi-Currency Dependencies (continued)

45 Project Series Multi-Currency Schema

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49 Projects and Subcontracts can now have a currency assigned. Project Series Multi-Currency Features

50 Project Series Multi-Currency Features (continued)

51 Maintenance, Input, and Inquiry screens – Application Toolbar currency buttons are now activated on select screens Allows users to toggle the view between the foreign currency and the base currency. Project Series Multi-Currency Features (continued)

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53 Project Series Multi-Currency Maintenance, Input, and Inquiry screens Project Budgeting Budget Schedule (BU.RVP.00) Budget Revision Inquiry and Analysis (BU.INQ.00) Contract Management Project Change Orders (CN.COP.00) Subcontract Change Orders (CN.COS.00) Subcontract Maintenance (CN.SUB.00) Subcontract Payment Request Entry (CN.SPR.00) Subcontract Payment Review & Approval (CN.PRA.00) Subcontract Change Order Inquiry (CN.CSI.00) Project Change Order Inquiry (CN.PCI.00) Subcontract Payment History (CN.SPH.00) Subcontractor Inquiry (CN.SVI.00) Analyzer EAC Maintenance (IQ.EAC.00) FAC Maintenance (IQ.FAC.00) Project Analyzer (IQ.PAS.00) Project Controller Project Maintenance (PA.PRJ.00) Project Maximums (PA.PMM.00) Project Charge Entry (PA.CHG.00) Budget Maintenance (PA.BSM.00) Resource Assignment (PA.RAS.00) Project Transaction Transfer (PA.PTT.00) Project Net Profit Inquiry (PA.PNR.00) Task Net Profit Inquiry (PA.PND.00) Project Summary Inquiry (PA.PSI.00) Transaction Detail Inquiry (PA.TRD.00) Commitment Detail Inquiry (PA.CMD.00) Assignment Inquiry (PA.RTI.00) Project Controller Setup (PA.SET.00)

54 Reports – New formats that show data in the foreign currency These are versions of the existing base currency reports Project Series Multi-Currency Features (continued)

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56 Project Series Multi-Currency Reports Contract Management Project Change Order Print (CN ) Subcontract Agreement (CN ) Analyzer Profit Detail/Summary by Project ID (IQ ) Project/Task Performance (IQ ) Project Controller Project Profile (PA ) Budget Reports (PA ) Project Charges Summary/Detail (PA ) Transaction List by Batch (PA ) Project Task Summary (PA ) Project Profitability Report (PA ) Project Billing Analysis (PA ) Project Task Analysis (PA ) Project Controller (continued) Project Transactions (PA ) Project Cost Analysis (PA ) Revenue & Billing Status Rpt (PA ) Billing Worksheet by Task/Project (PA ) Budget vs Actual Amounts/Units (PA ) Units of Production Report (PA ) Job Summary Report (PA ) Labor Hours and Cost Detail (PA ) ODC Detail (PA ) Revenue Detail (PA ) Cost Summary (PA ) Revenue Summary (PA ) Indirect Cost Analysis Report (PA ) Alloc. Proc./GL Posting Audit (PA )

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73 Foreign Currency Billing – Works the same as always – Can be turned on/off independent of Foreign Currency Project Management Project Series Multi-Currency Not Affected

74 Allocation Processor – Still uses base currency amounts for standard allocations – Conversion for Foreign Currency Billing is still the same Note: Does handle conversion of allocated amount to the project foreign currency Project Series Multi-Currency Not Affected (continued)

75 Time Entry is still base currency only Expense multi-currency entry still functions the same Employee Utilization has not changed Project Series Multi-Currency Not Affected (continued)

76 “Before I came here I was confused about this subject. Having listened to your lecture I am still confused. But on a higher level.” - Enrico Fermi Project Series Multi-Currency Questions?

77 Contact Info Darrell Meisner

78 THANK YOU Please fill out your evaluation


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