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Www.dot.state.pa.us ECMS SUBCONTRACTOR REQUESTS Matthew R. Weaver, P.E. Engineering District 8-0 Winter School Harrisburg, PA February 23, 2012.

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Presentation on theme: "Www.dot.state.pa.us ECMS SUBCONTRACTOR REQUESTS Matthew R. Weaver, P.E. Engineering District 8-0 Winter School Harrisburg, PA February 23, 2012."— Presentation transcript:

1 ECMS SUBCONTRACTOR REQUESTS Matthew R. Weaver, P.E. Engineering District 8-0 Winter School Harrisburg, PA February 23, 2012

2 Outline Policy Overview –PUB 408 Specifications –PUB 2 Project Office Manual Request Types/Examples –Subcontractor –Trucking (Service) –Equipment Rental/Operator (Service) –Other Services –Suppliers 2

3 Outline Other Requirements –Sub on Prime’s Payroll Requirements –2 nd Tier Requirements Summary 3

4 POLICY OVERVIEW ECMS SUBCONTRACTOR REQUESTS 4

5 PUB 408 Specifications SUBLETTING OR ASSIGNMENT OF CONTRACTS (a) General. Do not sublet, sell, transfer, assign, or otherwise dispose of the contract or contracts or any portion or rights, title, or interest, without the written consent of the Representative… 5 The ECMS subcontractor request must be approved prior to the start of the subcontractor’s work. (e) Subcontract Approval. Do not allow any work on the project that is assigned to others (including services) until a copy of the executed subcontract…has been reviewed and acknowledged by the Department…

6 PUB 2 Project Office Manual PART C SECTION 1 PAGE 7-4 DATE March 1, 2011 REQUIREMENTS/ References SUBCONTRACTORSTRUCKINGEQUIPMENT RENTAL FIRMS (WITH OPERATOR) ALL OTHER SERVICESSUPPLIERS DBE’SNON-DBE’SDBE’SNON-DBE’SDBE’SNON-DBE’SDBE’SNON-DBE’SDBE’SNON-DBE’S PREQUALIFICATION/ Section , Publication 408 YES NO SUBCONTRACTOR APPROVAL Section , Publication 408 YES (1)YES NO CONTRACTOR RESPONSIBILITY PROGRAM/ Management Directive YES (1)YES NO PAST PERFORMANCE REPORTS/ Prequalification Regulations, Section YES (2) NO PURCHASE ORDERS AND AGREEMENTS/ Section (e), Publication 408 (3) NO PREVAILING WAGE RATES/ Section , Publication 408 YES (4) YES (5) NO 6

7 REQUEST TYPES AND EXAMPLES ECMS SUBCONTRACTOR REQUESTS 7

8 PUB 2 Project Office Manual REQUIREMENTS/ References SUBCONTRACTORS DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES 8

9 PUB 2 Project Office Manual REQUIREMENTS/ References SUBCONTRACTORS DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES 9

10 PUB 2 Project Office Manual REQUIREMENTS/ References TRUCKING DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES(1) Notes: (1) NOT REQUIRED FOR TRUCKING OWNER OPERATORS EMPLOYED BY A BROKER. 10

11 PUB 2 Project Office Manual Notes: (1) NOT REQUIRED FOR TRUCKING OWNER OPERATORS EMPLOYED BY A BROKER. REQUIREMENTS/ References TRUCKING DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES(1) 11

12 PUB 2 Project Office Manual REQUIREMENTS/ References EQUIPMENT RENTAL FIRMS (WITH OPERATOR) DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES 12

13 PUB 2 Project Office Manual REQUIREMENTS/ References EQUIPMENT RENTAL FIRMS (WITH OPERATOR) DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES 13

14 PUB 2 Project Office Manual REQUIREMENTS/ References ALL OTHER SERVICES DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES 14

15 PUB 2 Project Office Manual REQUIREMENTS/ References ALL OTHER SERVICES DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YES 15

16 PUB 2 Project Office Manual REQUIREMENTS/ References SUPPLIERS DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YESNO 16

17 PUB 2 Project Office Manual REQUIREMENTS/ References SUPPLIERS DBE’SNON-DBE’S SUBCONTRACTOR APPROVAL Section , Publication 408 YESNO 17

18 OTHER REQUIREMENTS ECMS SUBCONTRACTOR REQUESTS 18

19 Sub on Prime’s Payroll Requirements –Union Hall Labor Solicitation Documentation (if applicable) –Employment Application On-Site –W-4 Form –I-9 Form –Fringe Benefit Letter –Copy of Cancelled Check to Employee –Equipment Rental Agreement AND Copy of Cancelled Check for Equipment Rental (if applicable) 19

20 2 nd Tier Subcontractor Requirements –Prime Submits 1 st Tier Request –1 st Tier must be Approved –1 st Tier must Self-Perform at least 50% of Work –1 st Tier must be Prequalified to “Oversee” 2 nd Tier –Prime Submits 2 nd Tier Request with 1 st Tier as “Overseer” –2 nd Tier must be Prequalified –2 nd Tier must be Approved –2 nd Tier must Self-Perform 100% of Work 20

21 2 nd Tier Subcontractor 21 RequestsPrime Contractor: The Whiting-Turner Contracting Company, Inc. ( ) Request StatusRequest DateSubcontractorOverseerSubcontract AmtFurther SubcontractedGoal Code 31 Deleted8/22/2011 D. L. George & Sons Construction Company $209,537.50$ Approved8/29/2011New Enterprise Stone & Lime Co., Inc. $529,240.55$222, Approved8/29/2011ALL Crane Rental of Pennsylvania L.L.C. $35,000.00$ Approved8/30/2011D.W. Miller, Inc. New Enterprise Stone & Lime Co., Inc. $1,320.00$ Approved8/30/2011Main Stream Industries, Inc. New Enterprise Stone & Lime Co., Inc. $750.00$0.00WBE 40 Approved8/30/2011Swank Construction Company, LLC New Enterprise Stone & Lime Co., Inc. $3,000.00$ Approved8/30/2011J.L. Hartley, Inc. New Enterprise Stone & Lime Co., Inc. $2,500.00$0.00WBE 42 Approved8/30/2011Alpha Space Control Co., Inc. New Enterprise Stone & Lime Co., Inc. $2,163.00$ Approved8/30/2011Surface Preparation Technologies, Inc. New Enterprise Stone & Lime Co., Inc. $2,990.40$ Approved8/31/2011 D. L. George & Sons Construction Company New Enterprise Stone & Lime Co., Inc. $209,537.50$ Approved11/17/2011Jilco, Inc. $26,550.00$0.00

22 SUMMARY ECMS SUBCONTRACTOR REQUESTS 22

23 Summary Subcontractor Request Policy –PUB 408 Section Approval Required PRIOR TO Start of Work –PUB 2 Part C Section 1 Page 7-4\ Approval Required EXCEPT FOR Non-DBE Trucking Owner/Operators and Non-DBE Suppliers Sub on Prime’s Payroll –OK with Proper Paperwork for Hired Employee –OK with Proper Paperwork for Equipment Rental 23

24 Summary 2 nd Tier Subcontractors –1 st Tier must be Approved and Self-Perform at least 50% of the Work –2 nd Tier must be Approved and Self-Perform 100% Work 24

25 25 THANK-YOU!! QUESTIONS?

26 Prequalification Contacts David DeMarkis BOPD Prequalification Officer (717) Matt Weaver, P.E. BOPD Contractor Evaluations Engineer (717)


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