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Nick Sheppard Repository Development Officer 125 Online Office James Graham Building Headingley Ext: 24731 Blog:

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1 Nick Sheppard Repository Development Officer 125 Online Office James Graham Building Headingley Ext: 24731 Blog:

2 Institutional Repository Digital collection capturing and preserving the intellectual output of a single or multi-university community Definition adapted from SPARC (2002)

3 Session Aims The project Implementing an Institutional Repository for Leeds Metropolitan University Open Access – An overview Institutional Repositories Demonstration of a live IR Benefits of OA and IRs Objections to OA and IRs How you can contribute A discussion forum

4 Project Staff Project Director Jo Norry Project Manager Wendy Luker Repository Development Officer Nick Sheppard Copyright Clearance Officer Rachel Thornton Data Ingest and Enrichment Officer TBA Key members of academic and TBA research community

5 An Institutional Repository for Leeds Met - Background Funded by JISC (Joint Information Systems Committee) March 2009 An institutional needs analysis A set of priorities for repository content Open Access research repository Assessment, learning and teaching repository Showcase for students’ work Digital images of heritage collections A managed environment for the deposit of internal documents

6 Where are we? Market analysis of software Software identified Currently being implemented

7 Timeline  Commencement of advocacy campaign  Work with chosen software provider to appropriately customise software  Workflows defined  Populated with a representative body of initial content  Published, peer-reviewed research output  Embedded in workflows of relevant sections of the University

8 The Role of the Development Officer Technical/administrative/advocacy Select appropriate software Liaise with provider to customise and test software Implement and administer the Repository Establish workflows for ingest of content Advocacy to the University community to encourage awareness, understanding and use of the repository Establish the Leeds Met repository as a standard element of the workflow of those generating research outputs


10 Open Access “Open Access (OA) means immediate, free and unrestricted access to digital scholarly material.” “OA was made possible by the advent of the internet.” Peter Suber

11 Open Access The Open Access journal So called “Gold route” to OA Difficulty in establishing viable cost recovery model (eg. Author- institution pays) Biomed Central DOAJ currently holds records of 2834 free, full text, quality controlled scientific and scholarly journals Self-Archiving So called “Green route” to OA Personal web pages Subject based repository Institutional Repository Not mutually exclusive

12 Self-Archiving Increasingly journal publishers adapting formal policies on self-archiving SHERPA RoMEO project – University of Nottingham SHERPA RoMEO Database of self-archiving policy by journal Colour coded Green – can archive pre-print and post print Blue – can archive post-print Yellow – can archive pre-print White – archiving not formally supported Entry for each publisher also lists conditions or restrictions Embargo

13 Institutional Repositories Most widely used technology for self-archiving The Directory of Open Access Repositories (openDOAR) currently lists 120 repositories in the UK The majority (90) are institutional repositories A live example:  The majority (up to 80%) of hits come from Search Engines

14 What are the benefits of an OA IR? “Removing access barriers”…“will accelerate research, enrich education, share the learning of the rich with the poor and the poor with the rich, make this literature as useful as it can be, and lay the foundation for uniting humanity in a common intellectual conversation and quest for knowledge.” Budapest Open Access Initiative 2001

15 What are the benefits of an OA IR? For the academic Career advancement Research impact Evidence that OA is cited earlier and more often than non-OA For the teacher/student All have access to key resources For the Institution A showcase to the world Funding opportunities

16 What are the benefits of an OA IR? For the Information Professional Scholarly publishing crisis (1970’s/1980’s) High cost For the Tax payer Publicly funded research should be publicly available Mandates by funding bodies JISC/Wellcome Trust/Arts and Humanities Research Council For funding bodies Increases return on investment Results more widely available and more useful

17 What are the benefits of an OA IR? OA represents the democratisation of knowledge In interests of the first as well as developing world Research is 'missing' to the international knowledge base Incomplete pictures of global science Particularly environmental and development issues Yiotis 2005

18 What are the benefits of an OA IR? Statistics number of hits number of full downloads Links to related material to data resources author biographies/CVs Multimedia podcasts (eg. author interview) video Citation tracking who and why?

19 Benchmarking Consortium University of Derby – currently no repository University of Huddersfield – Repository in use University of Huddersfield Liverpool John Moores – Repository in use Liverpool John Moores University of Liverpool – Pilot project; full rollout 2008 University of Liverpool University of Salford – Repository under development University of Salford Staffordshire University – Repository under development Staffordshire University


21 Some Objections  Self-archiving is an amateur form of publishing Complement not replace existing publishing paradigm ACCESS to research Many predict a decreased role for publishers if OA becomes dominant practise of putting authors’ papers into repositories has so far had little impact on subscription rates (Kingsley, 2008) may be an advantage to publishers to allow authors to post their preprints and then attract the readers to the final edited version at their journal

22 Some Objections Quality Control/Peer Review Peer-review medium independent; can be made more efficient within a fully realised Open Access model Need not be any ambiguity relating to self- archived preprints as long as they are clearly identifiable as such Digital preservation Issue not restricted to IRs Current best practice

23 Some Objections  Intellectual Property and Copyright complicated area and the industry is still adapting

24 Intellectual Property and Copyright Copyright + Electronic = FEAR In a repository this is multiplied Manage interests of: Author/creator Copyright owner Users of the copyrighted material Institution Re-publishing of material

25 Intellectual Property and Copyright The law – provides a baseline Deal with individual situations as they arise Guidelines not rules Takedown policy

26 Flashpoints Multiple authors Third party copyright ownership Publishing works originally produced for examinations Data protection issues Multimedia – “nested” materials

27 Intellectual Property and Copyright The Project Team invite input from: information professionals academic staff research community Specific concerns? Our response?

28 You may have more!

29 Where do you come in? Learning Advisers Source of information Disciplinary differences Communication channel Elicit opinion Identify “champions”

30 Where do you come in? Information Officers Advocates Demonstrators Students Staff Other prospective users of the repository Volunteers Continued Professional Development More information later in the project

31 In Summary Initial project focus is an Open Access research repository Future diversification for changing institutional needs The benefits of IRs are considerable for researchers information professionals institutions the public The Whole World! IRs are rapidly becoming an integral part of Universities’ infrastructure The project needs your support

32 References/Further Information      Peter Suber’s Open Access OverviewOpen Access Overview

33 Thank you!

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