1. M.Div. Counselling Major Internship Fall 2014 Student Orientation Kern Stanberry, M.Div. RMFT Coordinator of Counselling Major Internship Program November 19, 2014

2. Agenda Introduction Internship Prerequisite & Co-Requisite International Students Work Permit Process Internship Hours Internship Procedures Summary of Documents for Internship Completion Q & A Appendix A – International Students Work Permit Appendix B – CASC Internship Guideline

3. Introduction Internships will not start until all of the prerequisite courses have been taken. The process of placing students in internship takes time. Therefore we begin the process now, knowing that placements will not begin until May at the earliest (some will not begin until September).

4. Prerequisites (all tracks) Spiritual Formation (SPIR 0700) Leadership Formation (LEAD 0510) Skills Lab 1 & 2

5. Pre- or Co-requisites (Clinical Track) Theories & Methods of Family Therapy 1 & 2 (COUN 0772) Professional Ethics (COUN 0775)

6. Pre- or Co-requisites (Pastoral Track) Professional Ethics Or Christian Ethics

7. International students All International students are required to obtain a work permit in order to complete their internship placement for their program. This is in compliance with the conditions outlined by Citizenship and Immigration Canada (CIC). Please see Appendix A for details of the process …

8. Total Placement Hours = 450  Face-to-face counselling = 150hrs (Note: ≤ 25% [37.5hrs] may include Psychotherapy Group contact) Includes:  Psychoeducational Group  Supervision  Notes and record keeping  Preparation  Administration = 300hrs

9. Hours NOT included Travel – unless on placement business (i.e. court appearance, home visits etc.) Psychoeducational groups (ie presentations) (will be included in placement time, but not clinical time)

10. Planning the Length of Your Internship 2 terms – 26 weeks –18 hours per week (total time) = (468 hrs.) –6 hours per week face-to-face = (156 hrs.) 3 terms – 39 weeks –12 hours per week (total time) = (468 hrs.) –4 hours per week face-to-face = (156 hrs.) Note 1: Students do not usually START at 6 per week in September. You will need higher weekly average to complete 150hrs in two semesters. Also, you need to account for no-shows and snow days. Note 2: To extend an internship beyond one year will need approval from the Coordinator of Internship.

11. Procedure 1.Download appropriate files –Internship Handbook –Internship Flowchart –Placement Sites –Student Profile template –Record of clinical time log What You Need to Do… Website: http://tyndale.ca/seminary/counselling/downloads/internships

12. Procedure 2.Prepare your resume Please refer to Appendix C for contact information for resume writing support if needed 3. Fill in the Student Profile

13. Files must be submitted in the following file name format: Surname, first name - student profile Surname, first name - resume 4. Email student profile and resume to Kern Stanberry (kstanberry@tyndale.ca) by the end of first week of classes in January 5. Register in Fall for COUN 0701

14. Procedure once resumes are received Resume and profile for each student are reviewed by the Programme Directors and the Internship Coordinator in order to try and find the best match possible given their knowledge of the student and the sites Resumes are sent to sites by mid-February Sites will contact students and arrange for an interview according to their schedules Next Steps…

15. Confirm Site Agreement form is signed by supervisor Prepare Learning Contract (in consultation with Supervisor) Ensure both Site Agreement and Learning Contract are forwarded to Kern Stanberry within one month of starting internship Once you have started your placement…

16. Summary of Required Documents for Internship Completion Site agreement (Due at least 1 month of start of internship) Learning contract (Due at least 1 month of start of internship) Supervisor evaluation (Due at end of each semester) Internship record of clinical time (Due at end of each semester and at completion of internship). Note: Must have minimum 150 face- to-face hours and 300 for admin plus supervision hours. Please use spreadsheet that does calculations. Direct client contact record (Due end of internship) Site and supervisor evaluation form (Due end of Internship) NOTE: All document template can be accessed at: http://www.tyndale.ca/seminary/counselling/downloads/internships

17. Questions Thank You

18. Appendix A Work permits for international students can be tricky. The following offers clarification of the steps and attempts to simplify what can sometimes be a long and complicated process. All international students are required to obtain a work permit. International students at Tyndale are not permitted to work in Canada, with the exception of on-campus work. The Canadian Government does allow work permits for internship placements because internships are connected to a student’s program of study. They do not apply for a general work permit, but rather a co-op/internship permit (http://www.cic.gc.ca/english/study/work-coop.asp). The processing time for this permit can vary. Typically, students should expect the permit to arrive 6-8 weeks from date of submission. International Student Internship – Work Permit Process

19. The internship registration process for international students is as follows: 1.They apply for their internship via the normal process. 2.Once they have secured their internship (i.e. submit application, complete an interview and are accepted), they complete a non-classroom registration form and submit it to the Registrar’s Office. (the form is online at http://www.tyndale.ca/registrar/forms) 3.When they submit the form to the Registrar’s Office, they must complete a letter request form (also available at http://www.tyndale.ca/registrar/forms) and request a Work Permit Letter. The reason that the registrar’s office needs to see the signed non-classroom form is because they must verify that a student is completing the internship and its duration. Students are to submit both forms at the same time. 4.Registrar’s office completes the Work Permit Request letter and the students apply for the work permit (the non-classroom course form is on hold when this happens) 5.When the permit arrives, the students submit a copy of the permit to the registrar’s office, at which time, the non-classroom course form is processed. 6.Students are then able to begin their internship.

20. Note: The work permit does not cancel the study permit. When students have a placement and are ready to submit the non-classroom course form, then the registrar’s office can proceed with the work permit application. Student should give at least two months for the permit to arrive. Source: Registration Officer – Academic Support, Tyndale University College & Seminary. You may contact Sharon Chuah for additional information.

21. CASC Internship Guideline (Updated Sep 2014) Overview Tyndale recognizes the Canadian Association for Spiritual Care (CASC) Clinical Pastoral Education (CPE) and Pastoral Counselling Education (PCE) course unit as equivalent to selected M.Div. Counselling courses.Canadian Association for Spiritual Care (CASC) Upon prior consultation with the Coordinator of internship, a student may take a CASC (formally CAPPE) CPE or PCE unit as a substitute for selected Tyndale counselling courses as follows: One CASC (CPE or PCE) unit may be substituted for counselling internship course (COUN 0701) One CASC (CPE or PCE) unit may be substituted for two Tyndale counselling elective courses for students in the Pastoral Care and Counselling track only. To qualify as a substitute for the internship course, the CASC unit can only be taken after the appropriate counselling internship pre-requisites have been completed. Appendix B

22. CASC Internship Guideline Cont’d Procedure: Student consults with Tyndale Coordinator of internship regarding taking a CASC unit Student contacts a CASC (CPE or PCE) supervisor and applies for the unit. When accepted, the student registers for the unit, pays the required fees (see information below) and begins the program. Upon completion of the unit, the student provides the following to the Coordinator of internship: –Learning contract –Log of internship hours (minimum of 150hrs direct client contact and 300hrs additional) –Copy of final supervisor’s evaluation report –Certificate of CASC Unit completion (The registrar’s office will be notified by the internship program Coordinator that the student has completed the unit [e-mail]) The student pays Tyndale a posting fee of $100.00 to have the CASC unit posted as a substitute for COUN 0701 (or a fee of $200 for the specified two elective courses). Note: Students taking the CASC unit for counselling internship are required to participate in the regular scheduled internship reflection groups in fall and winter semesters. Separate arrangement will be made for students who complete their unit over the summer months. Appendix B

23. CASC Internship Guideline Cont’d CASC/CPE Program Information: (Students should look for a site that will take Basic Level students) “CSGTA - CASC Supervisors of the Greater Toronto Area (formerly TIPE - the Toronto Institute for Pastoral Education) offers courses in Clinical Pastoral Education (CPE) in a variety of centres in hospitals in the Metro Toronto Area (Canada). These programs are offered in affiliation with the Toronto School of Theology (TST) and may be taken for credit in conjunction with TST degree programs. All our programs are recognized by the Canadian Association for Spiritual Care (CASC).” (http://www.cpe- toronto.ca/index.asp) For program details and schedule, please visit: http://www.cpe-toronto.ca/index.asp http://ww w.spiritualcare.ca. Appendix B

24. CASC/CPE Program Information: “CSGTA - CASC Supervisors of the Greater Toronto Area (formerly TIPE - the Toronto Institute for Pastoral Education) offers courses in Clinical Pastoral Education (CPE) in a variety of centres in hospitals in the Metro Toronto Area (Canada). These programs are offered in affiliation with the Toronto School of Theology (TST) and may be taken for credit in conjunction with TST degree programs. All our programs are recognized by the the Canadian Association for Spiritual Care (CASC).” (http://www.cpe-toronto.ca/index.asp) For program details and schedule, please visit http://www.cpe-toronto.ca/index.asp Students should look for a site that will take Basic Level students.