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Chris EckertChris Eckert Referral Relations Manager Tom MaiselTom Maisel Referral Relations Consultant Shannon HarrisShannon Harris Referral Relations.

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Presentation on theme: "Chris EckertChris Eckert Referral Relations Manager Tom MaiselTom Maisel Referral Relations Consultant Shannon HarrisShannon Harris Referral Relations."— Presentation transcript:

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2 Chris EckertChris Eckert Referral Relations Manager Tom MaiselTom Maisel Referral Relations Consultant Shannon HarrisShannon Harris Referral Relations Coordinator Carriann RussellCarriann Russell Marketing Assistant

3 Jenny StokesJenny Stokes Administrator & Admissions Manager Mary MoffattMary Moffatt Admissions Coordinator Jackie SotoJackie Soto Client Services Coordinator

4 Marketing Efforts We sponsor year round Professional Networking Events and conferences across the country CRM Social networking Website analytics Facility tours Promotional materials management

5 2011 Marketing Event & Conference Locations Mason, OH Tucson, AZ Los Angeles, CA Colorado Springs, CO Boca Raton, FL Ft. Lauderdale, FL Miami, FL Houston, TX Layton, UT Oklahoma City, OK Chicago, IL Los Angeles, CA Lowell, MA New York, NY Harrisburg, PA Philadelphia, PA Stockbridge, MA Las Vegas, NV Palm Desert, CA Charlottesville, VA Fredericksburg, VA McLean, VA St. Paul, MN Chandler, AZ Savannah, GA Augusta, GA Atlanta, GA Phoenix, AZ La Quinta, CA Evanston, IL Maitland, FL Newport Beach, CA Omaha, NE Lincoln, NE St. Louis, MO Palm Beach Gardens, FL Madison, WI Bismarck, ND Fargo, ND Santa Barbara, CA Prescott, AZ Summit, NJ Stamford, CT Washington, DC Cape Cod, MA Austin, TX Sarasota, FL Pacific Palisades, CA Bryn Mawr, PA Holly, MI Scottsdale, AZ Nashville, TN Towson, MD Chevy Chase, MD Bethesda, MD Delray Beach, FL Westport, CT White Plains, NY Pittsburgh, PA Beachwood, OH Reston, VA

6 Marketing Plans Constant personalized interaction among Mental Health Professionals, Educational Consultants, Interventionists, and other Programs Advertisements in both print and digital media Events and Luncheons Conferences and personal visits to therapist offices

7 First 6 Months of 2012 Event & Conference Locations Orlando, FL Tucson, AZ Scottsdale, AZ Vero Beach, FL Clearwater, FL Gainesville, FL Durham, NC Chapel Hill, NC Charlotte, NC Chattanooga, TN Memphis, TN Louisville, KY Nashville, TN Houston, TX Myrtle Beach, SC Charleston, SC San Diego, CA Aurora, CO Denver, CO Boulder, CO Iselin, NJ Boston, MA Phoenix, AZ Austin, TX Dallas, TX Chicago, IL La Quinta, CA Indianapolis, IN Carmel, IN Charlottesville, VA St. Louis, MO St. Paul, MN Minneapolis, MN Milwaukee, WI Waukesha, WI West Allis, WI Cincinnati, OH Dayton, OH **more to come!**

8 Marketing Goals To increase brand awareness among both mental health professionals and the general public To educate families and professionals about our unique approach to mental healthcare To establish long lasting relationships with Referral Sources To create a direct relationship between program clinicians and our Admissions Team through continuous communication

9 Clinical Goals NO Surprises! – When any incident occurs with a client, notify the Referral Source first Therapeutic Alliance – To help diffuse any situation, the Referral Source should be notified first This keeps the integrity of the incident when communicating with parents – By the Referral Source knowing they can help protect our reputation

10 Relationship established after time and hard effort Clinician Admissions Marketing Clinician Admissions Marketing REFERRAL SOURCE TRUST **After time, the clinician will be familiar with our program. As a result, the clinician will start communicating with Admissions directly with any referrals.** TRUST

11 What is the Pasadena Villa Marketing Department’s “bread and butter”?

12 Email Luncheons 1 on 1 Meetings 1 on 1 Phone Calls Tours SEO Conferences

13 Referrals MarketingAdmissionsTreatment Clinicians stays in touch with Referral Source and Referral Relations Team Referral Relations Team stays in touch with Referral Sources, Admissions, and Clinicians Admissions stays in touch with Clinicians, Referral Relations Team and the Referral Source

14 Clients! Qualified Referrals Referral Relations Team Admissions Team

15 What are some possible steps in the marketing process where a referral is converted to a qualified admission? …Allow us to illustrate with a simplified example!...

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17 The Price of Referral Conversions You know the process… but what are the costs?

18 Price to Convert Referrals (Continued) Detailed Breakdown of Estimated Expenses

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20 Referrals do NOT guarantee admissions Most referrals will take longer than 2-3 months to convert into admissions When traveling to an event or conference, a team member is gone for at least 3 days The average length of stay for our clients is 492 days

21 We attend over 125 events a year including co-sponsored lunches, conferences, trips or tours. – This breaks down to 10 per month or 2 ½ per week! – Every Monday – Sunday you will find us in 2 ½ cities! 125 events a year = 125 different locations and thousands of possible referral sources

22 Where do referrals come from? 23 8 9 17 4 15 4 2 1 ** Data Collected Represents 2011 YTD Admissions ** 83 Total

23 info@pasadenavilla.comwww.pasadenavilla.com Admissions: (877) 845- 5235

24  Chris Eckert – (407) 982-0099 chris@pasadenavilla.com  Tom Maisel – (312) 550-6547 tom@maiselconsulting.com  Shannon Harris – (407) 286-8259  Shannon Harris – (407) 286-8259 shannon@pasadenavilla.com shannon@pasadenavilla.com  Carriann Russell – (407) 259-6220  Carriann Russell – (407) 259-6220 carriann@pasadenavilla.com carriann@pasadenavilla.com  Jenny Stokes – (877) 845-5235 jenny@pasadenavilla.com  Mary Moffatt – (877) 845-5235  Mary Moffatt – (877) 845-5235 mary@pasadenavilla.com mary@pasadenavilla.com  Jackie Soto – (407) 896-2636 jackie@pasadenavilla.com

25 Any questions?


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