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Mark Lombardi Water Quality Control Division Phone: 303-692-3230 CDPHE-NetDMR help Phone 303-691-4046.

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Presentation on theme: "Mark Lombardi Water Quality Control Division Phone: 303-692-3230 CDPHE-NetDMR help Phone 303-691-4046."— Presentation transcript:

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2 Mark Lombardi Water Quality Control Division Phone: CDPHE-NetDMR help Phone Instructor

3 ( A copy was sent to you via attachment) 1.Use it as a set of instructions. 2.Open the PowerPoint 3.Open a web browser 4.Work your way through the processes How to use this PowerPoint

4 Our training process User roles and responsibilities Introduction to NetDMR Create an account Permit access (signatory agreement) Your account & DMR basics Processing & tracking DMRs Live demo How To… Training material this PowerPoint the Handouts.zip file Weblink to EPA’s Permittee and User’s Guide PDF document Weblink to EPA’s online tutorials Useful Items Why not get started NOW? Today’s Agenda

5 Currently Mailing or hand delivering paper DMRs! Create Official Account “Production NetDMR” 1.Request permit access 2.Be approved 3.Submit official DMRs online ** Paper DMRs no longer required Create Practice Account “Test NetDMR” 1.Request permit access 2.Be approved 3.Submit practice eDMRs online 4.Call to have someone check your DMR for errors ** Continue to submit official DMRs on paper Transition to online reporting Two accounts at different websites One for practice One for official reporting Paper  NetDMR Currently, you mail or hand deliver paper DMRs!

6 Editor - enter, & edit DMRs & CORs. Administrator - Approves or denies administrators, editors and viewers Signatory - sign and submit DMRs. First signatory * receives all roles automatically. Regulatory Authority (CDPHE) - grants signatory access & provide technical support Regulatory Authority (CDPHE) 1 st Signatory *Administrator *Editor 1 st Signatory *Administrator *Editor Administrator Viewer Editor Viewer 2 nd Signatory No Admin No Edit 2 nd Signatory No Admin No Edit Alternate signatories request additional roles separately View – Safe, can’t change data Roles & Access

7 Finding “test NetDMR” Don’t, Google it Copy and paste this URL into a web browser https://netdmrtest.epacdx.net/ne tdmr-web/public/home.htm https://netdmrtest.epacdx.net/ne tdmr-web/public/home.htm Bookmark that page! Find “test” in the URL to confirm correct version of NetDMR. Getting Started

8 3 rd Click Go 2 nd Chose Colorado DPH WQCD 1 st Pull down pick list Home Page Note the URL and bookmark it

9 Note that this is the Colorado instance of Test NetDMR Login Page Click the registration hyperlink

10 Chose "Permittee User” Chose "Permittee User” “Permittee User” Account (Part 1) Click “Submit”

11 Check for typos. (especially in the address) Record security questions and answers Alt + PrintScreen then paste into a word doc Click “Verify”. That sends an message to you “ Permittee User” Account (part 1)

12 Don’t wait, check your , a message will arrive in <1min Message says within 24 hr usually much less “ Permittee User” Account (part 1)

13 From: Subject: Activate your NetDMR Account Add address to contacts list “ Permittee User” Account (part 2)

14 Click hyperlink “ Permittee User” Account (part 2)

15 Answer security question (case sensitive) Required to change password every 90 days (& can’t reuse previous 7) Note: complexity requirement “ Permittee User” Account (part 2)

16 Congratulations, you have created your “Permittee User” account in NetDMR! Click hyperlink to go to login page “ Permittee User” Account (part 2)

17 Enter User Name and Password Log In

18 Permit signatory home page layout  Account Management. Home, My Account, Request Access, Help, Logout Home Page Account Management

19 Home Page Permit signatory home page layout  Account Management. Home, My Account, Request Access, Help, Logout Permit Management Access requests, Search, Import, View, & Download Permit Management

20 Home Page Permit signatory home page layout  Account Management. Home, My Account, Request Access, Help, Logout Permit Management Access requests, Search, Import, View, & Download Searches DMRs, CORs, Permits, Users Searches

21 Home Page Permit signatory home page layout  Account Management. Home, My Account, Request Access, Help, Logout Permit Management Access requests, Search, Import, View, & Download Searches DMRs, CORs, Permits, Users Grant/Deny Access External: Administrator, Editor, Viewer roles. Internal: (CDPHE help) Access Management

22 Home Page On each page! Note the 30 minute countdown timer. You will be logged out when it counts down to 0:00. Press F5 to reset timer Countdown Timer

23 Linking your account to a permit Signatory first After 1 st signatory, other roles become available  2 nd Signatory  Administrator  Editor  Viewer Permit/DMR Access Request

24 “Request Access” hyperlink Access Request

25 1 st (type ID, no hyphen no spaces) 2 nd (click) 3 rd (chose role Signatory first) 4 th (add request) Repeat this cycle to add as many permits and roles as you need When done Click “Submit” When done Click “Submit” Specify Permit & Role

26 Employer’s relationship to facility If you work for the company that owns the facility chose “Parent” If you work for a company that manages but does not own the facility (contractor) chose “Facility” Authority: consult Federal Regulation 40 CFR & Colorado Regulation 61.4 for guidance 2 nd If you are the Legal contact or DMR Cognizant official you have the authority 4 th To use this form to delegate authority, you must provide info about Legal Contact 3 rd possible to delegate to environmental managers & ORC (see 40 CFR ) 5 th Submit” then “Confirm” on next page 1 st Chose a relationship type (see below) Employers Relationship to Facility

27 Test or Production? “Test NetDMR” Ignore Subscriber Agreement call me for access "Production NetDMR” Print, sign, mail Subscriber Agreement(s) allow 2 weeks for processing “Test NetDMR“ Don’t print just call (303) for access. “Test NetDMR“ Don’t print just call (303) for access. “Production NetDMR” print, sign, and mail original to CDPHE “Production NetDMR” print, sign, and mail original to CDPHE Subscriber Agreement

28 Basic Features DMR layout DMR Action bar Header Body NODI Code picklists Footer Attaching documents notification list eDMR Basics

29 eDMR Whole DMR Action: Things to do with the DMR such as… eDMR Actions

30 Actions that affect the whole DMR! Clear Parameters – clears form Save and Continue – saves & checks for errors Save and Exit – saves & checks for errors then goes to search results page Sign and Submit – only available to signatories Print Friendly View – multiple pages of DMRs or one long page Cancel/Back to Search Results – preserves current status eDMR Actions

31 eDMR Whole DMR Action: Clear, Save, Exit, Sign, Print, and Quit. Header: Permit and DMR information. eDMR Header

32 Collapse/Expand header button

33 Expand/Collapse Header button eDMR Collapsed Header Collapsed header displays: Permit ID Permitted Feature Discharge Monitoring period end date DMR due date Status NODI pick list

34 eDMR Whole DMR Action: Clear, Save, Exit, Sign, Print, and Quit. Header: Permit and DMR information. Body: Data & NODI pick lists eDMR Body

35 Whole Form NODI pick list: 1) Populate whole DMR with same NODI code Example: NODI “C” or NODI “7” 2) A Dictionary (click outside the list to close!) Example: NODI “9” or NODI “B” NODI Pick Lists

36 Whole Form NODI NODI Pick Lists c c Three types of NODI pick lists: Whole Form Whole Parameter Individual value field Three types of NODI pick lists: Whole Form Whole Parameter Individual value field c c c c c c c c c c c c c c

37 Whole parameter NODI NODI Pick Lists Three types of NODI pick lists: Whole Form Whole Parameter Individual value field Three types of NODI pick lists: Whole Form Whole Parameter Individual value field

38 NODI Pick Lists Three types of NODI pick lists: Whole Form Whole Parameter Individual value field Three types of NODI pick lists: Whole Form Whole Parameter Individual value field 9 9 Individual value field NODI

39 Three rows for each parameter Parameters in horizontal bands eDMR Body (Parameters)

40 Use value qualifier pick list to indicate, >=, or Estimated Numbers and four special characters only in value fields “,” “.” “+” “-” eDMR Body (Value Fields)

41 Number of samples exceeding permit limits eDMR Body (#Excursions)

42 Pre-populated with expected codes eDMR Body (Pick Lists)

43 Must indicate actual sampling frequency eDMR Body (Pick Lists) “List” button opens Pop-Up window with code definitions

44 Permitted limits, Expected Units, Frequency of analysis and Sample type Check against permit, should be identical to permitted limits eDMR Body (Permit Info.)

45 NODI code pick lists NODI pick lists NODI Pick Lists

46 “List” buttons launch popup windows for code definitions eDMR Body (Popup Info)

47 eDMR Whole DMR Action: Clear, Save, Exit, Sign, Print, and Quit. Header: Permit and DMR information. Body: Data NODI Selector types: NODI = No Data Indicator Footer: Error Codes, Comments & Attachments eDMR Footer

48 Data entry errors listed here Type or Copy/Paste explanatory information into “Comments” box Click “Add Attachments” to append cover letters or other docs

49 Browse for attachments within your computer File types: PDF, MS Word, Excel or Zip Append files up to 20MB. File names, no spaces, no special characters (= + & $ ^ % *). Naming convention: PermitID_FileContentType_YYYY_MM.pdf (YYYY=4 digit Year, MM=2 digit Month) Attachments

50 Report NameReport Attachment Naming 24 Hour Reporting of Non-Compliance 24HrNC _YYYY_MM Benthic Organism Study BenthicOrg_YYYY_MM Bioconcentration Study Bioconc_YYYY_MM Biological Monitoring BioMon_ YYYY_MM Biosolids Biosolids_ YYYY_MM Collection System CollectSys _YYYY_MM Compliance Schedule CompSch _YYYY_MM Construction Schedule ConstrSch _YYYY_MM CSO Report CSO_YYYY_MM DMR Cover Letter DMRCov_YYYY_MM Flow Management FlowMgmt _YYYY_MM Ground Water Management GWMgmt _YYYY_MM Hydrostatic Test Water Discharge HydroTest_YYYY_MM Inflow and Infiltration II _YYYY_MM Laboratory Report Lab_YYYY_MM Metals Study Metals _YYYY_MM Mixing Zone Study MZStudy YYYY_MM Monthly Operating Reports MOR_YYYY_MM Notice of Change NOC _YYYY_MM Nutrient Study Nutrient_ YYYY_MM Other Other_YYYY_MM Pretreatment Local Limits Evaluation PreLLE_ YYYY_MM Pretreatment Annual PreAnnRpt _YYYY_MM Pretreatment Streamlining Rule PretSR_YYYY_MM Pretreatment Regulatory Conformance PretRC_ YYYY_MM SSO Report SSO_YYYY_MM Sediment Monitoring SedMon_YYYY_MM Special Studies SpecialStdy_ YYYY_MM Stormwater Report StormH20_YYYY_MM TIE/TRE Toxicity Reduction Evaluation ToxRedEval _YYYY_MM TRC Continuous Monitoring TRCMon_YYYY_MM Treatability Study TreatStdy _YYYY_MM Whole Effluent Toxicity WET _YYYY_MM Attachment Naming Convention

51 Notification List Left of countdown timer, locate “View” tab Click “Permits”. Find the Permit ID, click the “View Permit Details” icon

52 View Permit Details (Page) Bottom of the page Type address, press “Add” (delete by clicking the red X) When you Sign and Submit, check “Add COR and Attachments to Notification” box of each DMR before signing. Notification List

53 Data entry procedures DMR status Multipage DMR special procedure Special NODI coding Error processing When to comment or add Attachments Batch coding multiple no discharge DMRs Processing Due DMRs by the 28th

54 Ready for Data Entry NetDMR Validation Errors NetDMR Validated Imported Signed and Submitted Submission Errors/Warnings Completed Blank DMR Not ready to be signed, “soft” errors must be fixed or acknowledged. ready to be signed, “soft” errors (if present) have been acknowledged. Imported data has “Hard” errors. DMR has not been “saved”. DMR sent to the EPA. COR created. Zip file (COR plus attachments) sent to addresses. DMR sent to the EPA but should be reviewed due to apparent errors. Good news, everyone! The EPA received your data. DMR Status

55 NetDMR only checks for errors on pages that have been saved. Save each page before you go to the next or your work will be erased blanks on unsaved pages are not detected as errors. NetDMR only checks for errors on pages that have been saved. Save each page before you go to the next or your work will be erased blanks on unsaved pages are not detected as errors. Error Checking Multipage DMRs 1 st click “View All” -or- “Print Friendly View” -or- “Print Friendly View” Multipage DMRs

56 3 rd Begin data entry Error Checking Multipage DMRs 2 nd click “Save & Continue” NetDMR only checks for errors on pages that have been saved. Save each page before you go to the next or your work will be erased blanks on unsaved pages are not detected as errors. NetDMR only checks for errors on pages that have been saved. Save each page before you go to the next or your work will be erased blanks on unsaved pages are not detected as errors. Multipage DMRs

57 Practical Quantification Limits (PQL) If you would write “BDL” on your paper DMR. Use NODI code “B” in NetDMR Paper –vs – eDMR

58 Practical Quantification Limit (example) Permit Limit PQLSample Result eDMR Entry Violation 105<5 No Violation 10 <10 No Violation 1015<15 Yes (incorrect way to report a

59 Residual Chlorine If you would enter “NCT” on your paper DMR Use NODI code “9” in NetDMR “Conditional Monitoring” monitoring is only required if you meet a triggering condition as defined by permit. Paper –vs – eDMR

60 Oil and Grease If you would write “N/A” on your paper DMR Use NODI code “9” in NetDMR “Conditional Monitoring” monitoring only required if you meet a triggering condition as defined by permit. Paper –vs – eDMR

61 Microbial Counts “Too Numerous to count” (TNTC) Chose “T” from value qualifier pick list Leave value field and NODI blank Paper –vs – eDMR

62 “Save & Continue” & “Save & Exit” check for data entry errors Severe data errors cause data to be “Not Saved” Errors!

63 Two types of error“Hard”and “Soft” Error Types Hard – Incompatible with ICIS database Soft – Permit compliance issues

64 Hard errors must be fixed Examples: Characters in a numbers field. Parameter value with Data & a NODI code Whole parameter NODI but excursions not Null Hard Error

65 Hard Error, Can’t have data and no data”! Hard Error, Can’t have data and no data”! Oil and Grease Visual: no visual sheen detected Conditional monitoring, keep NODI code 9 Sampling not required, fix hard error by clearing the value field If you enter a NODI code leave excursions blank Correct Hard Errors

66 Hard error, only numbers and,. - + in value fields Hard error, only numbers and,. - + in value fields Fix hard error, delete“<“ from value field. Open value qualifier pick list chose <. Correct Hard Errors

67 1.Fix “Hard” errors then save DMR Status changes from ”Not Saved” to “Not Verified”. 2.Review “Soft” errors. Exceedances.  Is it: a typo -or- the actual data? Blank value fields.  What’s missing: a NODI code -or- the data? Review Soft Errors

68 Review Soft Errors, Exceedance (Excursion) Missing data Review Soft Errors, Exceedance (Excursion) Missing data Data or Typo? Missing data/NODI? Review Soft Errors

69 1.Fix any typos 2.Leave no value fields blank Use a NODI code or enter the missing data. 3.Check each “Acknowledge” box to accept exceedances/excursions. 4.Save the DMR. 5.Status should change from “Not Verified” to “NetDMR Validated”. Acknowledge Soft Errors

70 1.Attach cover letter or comment to explain all acknowledged soft errors.  Use a cover letter when explanations exceed 3- 4 sentences 2.Explain NODI codes other than  No discharge / No influent  Conditional monitoring (defined by permit) 3.Attach lab report, when reporting < PQL, or NODI “B” 4.Corrected DMRs, explain what was changed and why in a comment or cover letter & attach a copy of any compliance advisory letters Comments & Attachments

71 Status: NetDMR validated Saved and Validated DMR is Ready to sign. Soft errors acknowledged Notes & attachments DMR done?

72 If you are processing more than one DMR Click “Save & Exit” (top or bottom of page) Return to Search results page to pick another DMR to work with. Go get the Next DMR

73 Next Step(s) (column) – DMR Status determines picklist options COR Received Date (column) – completed DMRs have 1 or more CORs To enter or edit DMR data, chose an action click “Go” Search Results Page Validated DMR can be signed or edited further Blue dates are hyperlinks to CORs

74 Group NODI Update Process multiple no discharge DMRs Select no discharge DMRs Update NODI Width of page determines where Update NODI appears in header Width of page determines where “Update NODI” appears in header

75 Group NODI Update Import 1 st Reselect DMRs to update 2 nd Chose appropriate NODI code 3 rd Save and return to search results

76 Updated DMRs are status “NetDMR Validated” Sign & Submit no discharge DMRs as a group Group NODI Update

77 Signatory procedures Searching for DMRs to sign Monitoring Period End Date search method Tracking DMRs to completion Status updates confirmation Submission confirmation code Processing Due DMRs by the 28th

78 Sign & Submit DMRs as a cohort Monitoring Period End Date (MPED) Search Permit ID: set to “All” “Monitoring Period End Date Range” Two dates that bracket MPED Click Search Monitoring Period End Date Search “All” retrieves all DMRs for the specified monitoring period Dates bracket last day of monitoring period.

79 Data, entered & checked Soft errors, verified Comments made Attachments attached Status “NetDMR Validated” Batch Submit all due DMRs Check all on page Sign and Submit Checked DMRs Status: NetDMR Validated Ready to sign?

80 Check: “Include In Submission” (each DMR you want to sign and submit) Check: “Add COR and Attachments to Notification” (COR and all attachments sent to list) Preview COR: click the View Completed DMR icon. Note: Acknowledged soft errors, Attachments Sign & Submit

81 Scroll down to the statement in yellow. You are responsible for the quality of the data collection and entry. You are aware of the penalties for submitting false information. Answer a security question. Enter your password. Click “Submit” Sign & Submit

82 Submission Confirmation The signed and submitted DMR is now a Copy of Record (COR). Use “Submission Confirmation” code to track each submission Copy and paste code into spreadsheet

83 Submission Tracking Import Or paste “Submission Confirmation” Code Click hyperlink to search for a recent submission Then “Search”

84 Signed and Submitted DMRs CORs saved to system CORs and all attachments sent to everyone by Status: Signed & Submitted

85 Submission Confirmation Confirmation that DMR data has been sent to ICIS Download and archive a copy of your DMRs

86 COR & Attachments Zip folder’s name is the DMR identification. (The contents are generically named) Zip folder’s name is the DMR identification. (The contents are generically named) “dmrSubmission.pdf” = COR All attachments are in the folder “dmrSubmission.pdf” = COR All attachments are in the folder

87 Completion Confirmation Notice of successful reporting. ICIS database has received your data. Use this message as the trigger to… Confirm that each DMR in your account is “Completed”

88 Data arrival, status Completed DMRs should convert to “Completed” within 12hr If not, call for help! (303) Corrected DMRs will have 2 or more CORs Status: Completed

89 Review of DMRs from Several Monitoring Periods Check status Past due DMRs are “Completed”. Note: “Completed” indicator, changes to “NetDMr Validated” when you save a completed DMR No Overlooked DMRs!

90 Click link or copy and paste to browser address bar https://netdmrtest.epacdx.net/netdmr- web/public/home.htm then click “Getting Started” at top of page https://netdmrtest.epacdx.net/netdmr- web/public/home.htm Getting Started hyperlink Click link or copy and paste to browser address bar stallationPermitteeAndDataProviderUserGuideFinal.pdf stallationPermitteeAndDataProviderUserGuideFinal.pdf NetDMR Users Guide Click link or copy and paste to browser address bar EPA’s training materials us at: Or call us at: (303) CDPHE Contacts Resources

91 Handouts packet This PowerPoint. NetDMR_Handouts (.zip folder) DataImport – Templates and instructions for uploading data to NetDMR from Excel files. eDMR_DataEntryHelps – Definitions of data entry codes and naming conventions of documents attached to eDMRs GettingStartedInProduction – Instructions for creating an account and requesting permit access in the “Production” NetDMR environment. GettingStartedInTest – Instructions for creating an account and requesting permit access in the “Test” NetDMR environment. PermitAdministration – How to grant access to Editors, Viewers, and other Administrators within your organization. Regulations – Essential portions of federal and state regulations Handouts Package

92 Modern browser (IE 7 or 8, Chrome, Firefox, don’t know about IE 9). Enable cookies. The site uses cookies that are removed when you log off. Enable pop-ups. Some buttons launch popup windows that provide info. Technical Requirements

93 “production” NetDMR URL* Find this webpage when you are ready to start using Production NetDMR https://netdmr.epa.gov/netdmr/public/home.htm (*for later ) Production NetDMR URL

94 COR -- Copy of Record A legally enforceable copy of a DMR, one that has been submitted to EPA and/or CDPHE DMR -- Discharge Monitoring Report eDMR – Electronic Discharge Monitoring Report EPA – Environmental Protection Agency ICIS-NPDES – Integrated Compliance Information System, National Pollutant Discharge Elimination System. The database of record for air and water pollution data NetDMR – Electronic DMR reporting tool Definitions


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