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Mark Lombardi Water Quality Control Division Phone: 303-692-3230 CDPHE-NetDMR help Phone 303-691-4046.

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Presentation on theme: "Mark Lombardi Water Quality Control Division Phone: 303-692-3230 CDPHE-NetDMR help Phone 303-691-4046."— Presentation transcript:

1

2 Mark Lombardi Water Quality Control Division Phone: CDPHE-NetDMR help Phone Instructor

3 Ask at ANY time! Questions?

4 E-Reporting Rule System Benefits Why NetDMR? Regulatory authority grants Signatory access Local administrator controls Edit & View access User Roles Test NetDMR Production NetDMR Training process Training material this PowerPoint the Handouts.zip file Weblink to EPA’s Permittee and User’s Guide PDF document Weblink to EPA’s online tutorials Additional Information Overview

5 E-Reporting Rule

6  What is it?  Why do we need it?  When will it become law?  How will it be implemented?  What does it affect?  Waivers?  “States Readiness” deadline, consequences if not met

7 E-Reporting Rule What Is the E-reporting rule  New Federal Regulation  No more paper  Permit requests and periodic reports online through the internet  Changes how you report, not what you report

8 E-Reporting Rule Why do we need it?  A step toward leaner government  Facilitates transparency (CORA/FOIA)  Rapid data availability for better decision making

9 E-Reporting Rule Important dates  Public input until December 12, 2013  Effective date, (best guess) August 2014  Within 12 months Colorado must achieve “States Readiness” (90% compliance)

10 E-Reporting Rule How will it be implemented?  Modify existing permits to require electronic reporting  Written into new and reissued permits

11 E-Reporting Rule What does it affect?  Discharge Monitoring reports (DMR)  Notices of intent (NOI)  Notices of termination (NOT)  No exposure certifications (NEC)  Low erosivity waivers (LEW)  Sanitary sewer overflows (CSO & SSO)  Periodic reports

12 Annual waivers possible  Meet hardship requirements  Economic hardship  Limited internet connectivity  Religious prohibition  Annual application to document continuing need E-Reporting Rule

13 If state misses “States Readiness” deadline  Dual reporting will be implemented by EPA  Direct electronic to EPA using their eNOI & NetDMR systems -- & --  Report to state also, using our existing methods

14 System Benefits

15 Work from anywhere No application to install & maintain Sign DMRs using your smart mobile device while on vacation Why Use NetDMR?

16 Streamlined Group processing Sign, up to 100 DMRs at a time as a batch submission Only 5 mouse clicks to code a batch of up to 100 DMRs as “no discharge”

17 Why Use NetDMR? Copy of Record (COR) legal proof of timely reporting. Documents who submitted and when. Verifiable copy of DMR & attachments. Created automatically when DMR is sent

18 Why Use NetDMR? Automatic DMR status Tracking From, Ready for data entry, → To, Ready for signing, → To, Signed, → To, Completed.

19 Why Use NetDMR? Store documentation in the “cloud”. Attach lab results, cover letters & process documentation to each DMR Search for individual DMRs by Permit ID, outfall, monitoring period, tracking code, even who edited it or submitted it Download bundled documents at any time as a zip file

20 Attach Documents Click “Add Attachments” to append cover letters or other docs

21 Browse for attachments within your computer File types: PDF, MS Word, Excel or Zip Append files up to 20MB. File names, no spaces, no special characters (= + & $ ^ % *). Naming convention: PermitID_FileContentType_YYYY_MM.pdf (YYYY=4 digit Year, MM=2 digit Month) Attachments

22 Why Use NetDMR? Streamline your work flow With one mouse click Send your data to the EPA - & - Send the COR and attachments as a.zip file to everyone on an list To records To archive To trustees

23 View Permit Details (Page) Check the box “Add COR and Attachments to Notification” before signing DMRs. Notification List Type an address and press “Add”

24 Why Use NetDMR? NetDMR is synchronized with your permit DMRs are always current Modifications update automatically Check against permit to discover database coding errors

25 Why Use NetDMR? NetDMR checks for errors every time you save data. It flags limit exceedances It flags blank data fields It flags database incompatibilities

26 Why Use NetDMR? Import data, format CSV text file Compatible software  AllMax, Operator10  Hach, WIMS  Excel spreadsheet Use template found in “NetDMR_Handouts.zip

27 Training Process

28 Currently Mailing or hand delivering paper DMRs! Create Official Account “Production NetDMR” 1.Request permit access 2.Be approved 3.Submit official DMRs online ** Paper DMRs no longer required Create Practice Account “Test NetDMR” 1.Request permit access 2.Be approved 3.Submit practice eDMRs online 4.Call to have someone check your DMR for errors ** Continue to submit official DMRs on paper Transition to online reporting Two accounts at different websites One for practice One for official reporting Paper  NetDMR Currently, you mail or hand deliver paper DMRs!

29 Roles & Responsibilities

30 Editor - enter, & edit DMRs & CORs Administrator - Approves or denies administrators, editors and viewers Signatory - sign and submit DMRs. First signatory * receives all roles automatically Regulatory Authority (CDPHE) - grants signatory access & provide technical support Regulatory Authority (CDPHE) 1 st Signatory *Administrator *Editor 1 st Signatory *Administrator *Editor Administrator Viewer Editor Viewer 2 nd Signatory No Admin No Edit 2 nd Signatory No Admin No Edit Alternate signatories request additional roles separately View – Safe, can’t change data Roles & Access

31 Linking your account to a permit Signatory first After 1 st signatory, other roles become available  2 nd Signatory  Administrator  Editor  Viewer Permit/DMR Access Request

32 “Test NetDMR“ Don’t print just call (303) for access. “Test NetDMR“ Don’t print just call (303) for access. “Production NetDMR” print, sign, and mail original to CDPHE “Production NetDMR” print, sign, and mail original to CDPHE Subscriber Agreement

33 Additional Information

34 Click link or copy and paste to browser address bar https://netdmrtest.epacdx.net/netdmr- web/public/home.htm then click “Getting Started” at top of page https://netdmrtest.epacdx.net/netdmr- web/public/home.htm Getting Started hyperlink Click link or copy and paste to browser address bar stallationPermitteeAndDataProviderUserGuideFinal.pdf stallationPermitteeAndDataProviderUserGuideFinal.pdf NetDMR Users Guide Click link or copy and paste to browser address bar EPA’s training materials us at: Or call us at: (303) CDPHE Contacts Resources

35 More info on Proposed E-Reporting rule Published in the Federal Register, July 30, 2013 The Federal Register: Proposed E-Reporting rule https://federalregister.gov/a/ EPA Proposed NPDES Electronic Reporting Rule information reporting-rulehttp://www2.epa.gov/compliance/proposed-npdes-electronic- reporting-rule E-Reporting Rule

36 Handouts packet This PowerPoint. NetDMR_Handouts (.zip folder) DataImport – Templates and instructions for uploading data to NetDMR from Excel files. eDMR_DataEntryHelps – Definitions of data entry codes and naming conventions of documents attached to eDMRs GettingStartedInProduction – Instructions for creating an account and requesting permit access in the “Production” NetDMR environment. GettingStartedInTest – Instructions for creating an account and requesting permit access in the “Test” NetDMR environment. PermitAdministration – How to grant access to Editors, Viewers, and other Administrators within your organization. Regulations – Essential portions of federal and state regulations Handouts Package


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