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Chancellor’s Office-CCCEOPSA EOPS/CARE Statewide Technical Assistance Training March 4, 2014 Chancellor’s Office EOPS-CARE Update Presented by Kelly Gornik.

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Presentation on theme: "Chancellor’s Office-CCCEOPSA EOPS/CARE Statewide Technical Assistance Training March 4, 2014 Chancellor’s Office EOPS-CARE Update Presented by Kelly Gornik."— Presentation transcript:

1 Chancellor’s Office-CCCEOPSA EOPS/CARE Statewide Technical Assistance Training March 4, 2014 Chancellor’s Office EOPS-CARE Update Presented by Kelly Gornik

2 Topics 1.Changes in : District Required Match & Waiver Criteria for full-time director 2.EOPS-Paid Computer Equipment, Furniture, & Travel Costs for non-EOPS staff to EOPS activities 3.Purchase of Nooks, Kindles, laptops to give to students – allowed or not allowed? 4.Title 5 Limit on EOPS Grants & EOPS Work- study

3 1. District Required Match Will increase for each college by 23% in Example: college with a $100,000 district required match in will have a $123,000 district required match in Why is this happening?

4 Background Title 5, section “Comparable Level of services”: requires that there be a district match for EOPS & stipulates that match is determined by two figures from two formulas: a.Average district contribution reported in the final expenditures in the previous three fiscal years b.15% of the average EOPS allocation in the previous three fiscal years Larger figure = district required match

5 Background Section 56210: requires CCCCO to use formulas every fiscal year In , CCCCO temporarily suspended using section when EOPS and CARE were cut nearly 40%

6 September 2009 CCCCO Administrative Relief Memo Provided certain student services categorical programs with administrative relief measures to assist colleges in administering these programs in response to the significant budget cuts CCCCO cut district required match by 40% in “Remain at this (reduced) level through or be adjusted proportionately by any decrease or increase in EOPS funds.”

7 EOPS funds were augmented by a partial restoration of $15 million in the State Budget Act! Each EOPS program received an increase of % over the prior fiscal year! District required match to increase by 23% to mirror increase to EOPS

8 46 Colleges SSARCC allows us to precisely track actual district contribution for each college For 46 colleges, the planned district contribution does not meet the updated district required match figure (see attached list) These colleges have the current year to identify appropriate ways to increase the district contribution by at least 23% for

9 Allowable District Match Director’s EOPS/CARE time (MUST be paid by district funds ) Other “over and above” EOPS expenses in object codes : In general, if EOPS funds are permitted to be used, then district funds can be used for those same type of expenses and counted as district match

10 Allowable District Match Student Success and Support Programs (SSSP) Funds given to EOPS for “over and above” EOPS services (i.e. assessment, orientation, counseling/advisement, student educational plan, or follow-up services ) Supplanting is strictly prohibited even if college exceeds its district required match

11 “CCCCO Instructions for Completing EOPS Reports ” (See hand-out) Page 4: indicates that district required match to increase proportionately in to match increase to EOPS in Contact me for technical assistance.

12 1. EOPS Director Position Title 5, section 56230: Each college shall employ a full-time director

13 Title 5, Section Allows for part-time directors only if college meets at least one of four allowed waiver criteria in Two of the four allowed waiver criteria will be eliminated after

14 Full-Time Director Waiver Criteria in (see hand-out) 1. “ Small EOPS Program”: served less than 500 EOPS students and received less than $500,000 EOPS allocation in prior fiscal year 2. Assistant EOPS Director/Coordinator 100% in EOPS/CARE: if director is assigned less than 50% time to EOPS/CARE, then assistant director must be certificated; must administer program in absence of director

15 Full-Time Director Waiver Criteria in (see hand-out ) Two More Added in through “Administrative Relief” Memo: 3. District is in fiscal distress 4. Full-time director waiver was approved between and

16 Two Waiver Criteria to be Eliminated in District is in fiscal distress Full-time director waiver was approved between and Why? These criteria were added only because EOPS was cut by 40% in and EOPS is now on a path towards restoration ( Page 1 of Program Plan clearly states that these two waiver criteria will be eliminated)

17 30 EOPS Programs In program plan, 30 EOPS programs used waiver criteria on the chopping block for : Alameda, Antelope Valley, Bakersfield, Butte, Cerro Coso, Citrus, Cuyamaca, Diablo Valley, Evergreen Valley, Fresno City, Fullerton, Grossmont, Hartnell, Lake Tahoe, Los Medanos, Merritt, Mission, Palo Verde, Reedley, Rio Hondo, San Diego City, San Joaquin Delta, Santa Ana, Sequoias, Sierra, Skyline, Victor Valley, West Hills Coalinga, West Los Angeles, Yuba

18 30 EOPS Programs For , options for these 30 programs: a.Implement full-time EOPS director b. Qualify for waiver based on being a “small” program (served less than 500 EOPS students & received less than $500,000 EOPS allocation in prior fiscal year)

19 30 EOPS Programs For , options for these 30 programs (continued): c. Qualify for waiver based on having an assistant director/coordinator assigned 100% to EOPS/CARE who clearly manages the program in director’s absence; if director is less than 50%, then assistant director must be certificated.

20 2. EOPS-Paid Computer Equipment/Furniture/Non-EOPS Staff Travel to EOPS Activities Title 5, section 56295(b) requires written pre- approval for computer hardware and software Title 5, section 56296(d) requires written pre- approval for furniture Title 5, section 56296(f) requires written pre- approval for travel costs of non-EOPS staff to EOPS activities/functions

21 2. EOPS-Paid Computer Equipment/Furniture/Non-EOPS Staff Travel to EOPS Activities (continued) Currently, no written pre-approval needed because blanket waiver provided in September 2009 “Administrative Relief” memo is still in effect through at least Blanket waiver does not apply to CARE

22 2. EOPS-Paid Computer Equipment/Furniture (continued) Stay below EOPS discretionary cost limit for EOPS-paid expenses in object codes combined EOPS discretionary cost limit: either 10% of total EOPS allocation or $50,000, whichever is less, per Title 5, section 56295(a)

23 3. Purchase of Nooks, Kindles, Laptops & Similar Items to Give to Students Not Allowed with EOPS or CARE funds Considered “Gift of Public Funds” When in doubt, ask CCCCO EOPS-CARE

24 Allowable Options EOPS Equipment Loan Program (Object Code 4000B) Written Contract (see College of the Desert contract) Note that this is a EOPS discretionary cost Grant (Object Code 7000C) Based on documented unmet financial need

25 4. Title 5 Limit on EOPS Grants & EOPS Work-Study Per Student Title 5, section Awarded based on unmet need EOPS Grants: $900 per academic year EOPS Work-study: $1,800 per academic year Combo of grants & work-study: $1,800 per academic year Does not include textbook assistance in category B

26 Questions? Thank you!


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