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© 2012 Cargas Systems, Inc. Back Office Tips and Tricks Presented By: Connie Shreiner and Michael Steckman
© 2012 Cargas Systems, Inc. Agenda Introductions Browser tips and tricks Misc. Adjustments Import Export payments through GL GL Mapping for Refund Checks Different methods for creating Deposits Preview of new cash apply window Q&A
© 2012 Cargas Systems, Inc. Browser Tips and Tricks Tabbed browsing setup –Microsoft Internet Explorer –Google Chrome Right-clicking a menu or link, and selecting Open Link in New Tab to “force” a separate tab Use of Tab key to move from field to field Changes to Service Dispatch Board in Chrome –Drag and drop work orders – Change dates
© 2012 Cargas Systems, Inc. Miscellaneous Adjustments Import Customer>Misc Adjustments>Import Misc Adjustments –Ability to import a batch of Misc Adjustments –Import template available from this screen
© 2012 Cargas Systems, Inc. Export Payments through GL instead of Bank Rec Useful if you want to handle credit card payments using an offset account Setup Needed –Admin>Setup>General>Bank Rec Checkbook Create a checkbook, leave Cash Account field blank –Admin>Setup>Customer>Payment Methods Leave Bank Rec Prefix set to Blank
© 2012 Cargas Systems, Inc. Export Payments through GL instead of Bank Rec –Admin>Setup>Accounting Integrations>GL Account Map Create a row on the GL account map with an account type of “Cash” Post payments Payments without a bank rec prefix will appear in GL Export instead of Payables Export
© 2012 Cargas Systems, Inc. Correct GL mapping for Refund Checks Customer>Routines>Refund Credit Balance –Creates a payables voucher in the Payables Export Window –Debit to A/R, Credit to A/P –On GL Account Map, use the following account types: Account Type = Payable, A/P account #, Doc Sub Type = Misc – Refund Checks Account Type = Inventory, A/R account #, Doc Sub Type = Misc – Refund Checks
© 2012 Cargas Systems, Inc. Different Methods for creating Deposits Method #1 –From customer window, click on Last Payment Date link –Click Create Deposit link in Payment History window Method #2 –Customer>Payments>Deposits Click on “New” Icon Create a deposit for any amount Set Status to “Completed” Useful for converted data
© 2012 Cargas Systems, Inc. New Cash Apply Window – available in 2013 Payment info block –Change payment to a different block Summary information block –Ability to create a deposit Batch summary block –Edit batch info –Merge with other batches Apply Information –Read-only if customer is auto-apply
© 2012 Cargas Systems, Inc. Q&A Additional Knowledge Base Articles available on Support Central: http://support.cargasenergy.com Thank you for attending!
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