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Sept. 16, 2009New School Council Chairs Orientation Session 1 September 16, 2009 St. Francis High School Introductions: Take a minute to get to know each.

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Presentation on theme: "Sept. 16, 2009New School Council Chairs Orientation Session 1 September 16, 2009 St. Francis High School Introductions: Take a minute to get to know each."— Presentation transcript:

1 Sept. 16, 2009New School Council Chairs Orientation Session 1 September 16, 2009 St. Francis High School Introductions: Take a minute to get to know each other. Provide your name, school, and any other information you would like to share.

2 Gathering Prayer Creator God, We give you praise and thanksgiving For the gift of life, For family and friends, For all of creation. Friend Jesus, You said that where two or three or more are gathered in your name, you would be there with them. We ask you to be here with us as we gather to listen and to share ideas about the needs of our students and children. Our work and our lives would be empty without your loving presence. Holy Spirit, Inspire and guide us with Wisdom and Vision during this meeting so that all that we say and do will contribute to the reign of God in this world. We ask all of this through our Lord, Jesus Christ, Who lives with God the Father, In the unity of the Holy Spirit Now and forever. Amen Let us pray together as Jesus taught us: Our Father who art in heaven……….

3 Sept. 16, 2009New School Council Chairs Orientation Session 3 Thank you for contributing your time. It is very much appreciated by your school administration and staff, by all parents in your school, and the district. Parent involvement is very important. You will receive a lot of support along the way. Many willing hands are ready to step in and help! Congratulations!!! and Thank You!!!

4 Position of School Council Chair Works within the parameters of Alberta Education (AE) and District mandates AE – School Act and Regulation 113/2007 District Shepherd Leadership and District pillars Is guided by “What is best for students” Involves all parents in enhancing the school community Plays a critical role in contributing to a positive and vibrant climate and culture in the school Sept. 16, 2009New School Council Chairs Orientation Session 4

5 Sept. 16, 2009New School Council Chairs Orientation Session 5 School Act, Section 22 The School Act recognizes and reaffirms the right of parents and the school community to have meaningful involvement in the education of their children through school councils. School councils are responsible to the parents and the community they serve. In the primary advisory role, school councils respect the roles of the school staff in their school.

6 Sept. 16, 2009New School Council Chairs Orientation Session 6 Alberta Regulation 113/2007 ( Appendix A: Legal Documents, page K.4-11) (Available from Queen’s Printer Item / ISBN# )

7 Sept. 16, 2009New School Council Chairs Orientation Session 7 Purpose of School Councils Play an active role in the education of students, influence the positive culture and climate of the school and the Shepherd Leadership direction of the District. Advise the Principal and Board of Trustees. Work in partnership with their principal and staff to help create a school environment that reflects a positive community spirit. Facilitate a relationship of cooperation. Promote the well-being and effectiveness of the school community. Work for the benefit of “all” students. Achieve the common goal of enhancing learning.

8 Role of the Board of Trustees Establish Policies and Procedures that govern the District. (http://www.cssd.ab.ca/default.asp?V_ITEM_ID=274)http://www.cssd.ab.ca/default.asp?V_ITEM_ID=274 Monitor the work of the Chief Superintendent to ensure that polices are carried out through Monitoring Reports. (http://www.cssd.ab.ca/default.asp?V_ITEM_ID=1562)http://www.cssd.ab.ca/default.asp?V_ITEM_ID=1562 Rely on parents for meaningful input into how trustees govern the district. Facilitate meaningful input from school councils regarding decisions about education through meetings with parents throughout the year. Sept. 16, 2009New School Council Chairs Orientation Session 8

9 Calgary Catholic School District Board of Trustees Sept. 16, 2009New School Council Chairs Orientation Session 9 Front row: Lois Burke-Gaffney (Wards 6 & 8); Margaret Belcourt, Chair (Wards 4 & 7); Linda Wellman (Wards 3 & 5 & Airdrie) Back row: Serafino Scarpino, Vice-Chair (Wards 1, 2 & Cochrane); Rosemarie Goerlitz (Wards 9, 10 & Chestermere); Mary Martin (Wards 13 & 14); Michael Annuik (Wards 11 & 12)

10 Sept. 16, 2009New School Council Chairs Orientation Session 10 School Council and Trustee District Meeting Structure for (Section H) Fall School Council Chair and Trustee General Meeting (SC chairs, principals, superintendents, and trustees) Parent and Trustee Forums – three meetings a year Begin with a plenary session followed by discussion, input, and feedback through World Café format (Section L: Glossary, p.3) Action taken on recommendations

11 Sept. 16, 2009New School Council Chairs Orientation Session 11 School Council Chair and Trustee Meeting Dates for DATETIMEEVENTLOCATION September 16, 20097:00-9:00 pmNew School Council Chair Orientation St. Francis 877 Northmount Dr. NW September 30, 20097:00-9:00 pmSchool Council Chairs & Trustee General Meeting Bishop Carroll 4624 Richard Road SW November 16, 20097:00-9:00 pmParent & Trustee Forum 3St. Timothy Carlson Tr., Cochrane November 17, 20097:00-9:00 pmParent & Trustee Forum 1Bishop O’Byrne 500, 333 Shawville Blvd. SE November 18, 20097:00-9:00 pmParent & Trustee Forum 2St. Gabriel, 197 Invermere Rd. Chestermere January 26, 20107:00-9:00 pmParent & Trustee Forum 2Bishop McNally 5700 Falconridge Blvd. NE January 27, 20107:00-9:00 pmParent & Trustee Forum 3St. Francis 877 Northmount Dr. NW January 28, 20107:00-9:00 pmParent & Trustee Forum 1Bishop Grandin 111 Haddon Road SW March 16, 20107:00-9:00 pmParent & Trustee Forum 1Bishop Carroll 4624 Richard Road SW March 17, 20107:00-9:00 pmParent & Trustee Forum 2Father Lacombe 3615 Radcliffe Dr. SE March 23, 20107:00-9:00 pmParent & Trustee Forum 3Notre Dame Country Village Link NE

12 Sept. 16, 2009New School Council Chairs Orientation Session 12 Communication Process within New Structure Communication comes through the principal and posted on District website. Call for Agenda items – specific to each area – three weeks prior to each meeting. All school councils are requested to contribute to the Parent and Trustee Forum agendas, items that are relevant to their school community, and were discussed at school council meetings.

13 Sept. 16, 2009New School Council Chairs Orientation Session 13 Communication Process within New Structure - continued Agendas and supporting information will be e- mailed to all principals, to be shared with school council chairs, in advance of each meeting and forum. After each meeting, principals will share all input and feedback with school council chairs. This information is also posted on the District Internet under Parent Centre / School Councils.www.cssd.ab.ca

14 Sept. 16, 2009New School Council Chairs Orientation Session 14 Communication with Trustees Open and direct communication with trustees is welcomed and encouraged. Trustee makes an effort to establish open communication for improved relationship at the grassroots level. Council encouraged to invite trustees to school council meetings. Principal, on behalf of chair or school council, in consultation with principal may invite trustee to special events.

15 Sept. 16, 2009New School Council Chairs Orientation Session 15 School Council Chairs Send Year- End Reports to Board of Trustees Send by Sept. 30 th of the following year, via Year-End Report includes: –A summary of school council activities and minutes (1-2 pages) –Financial statements Ensure school council minutes for seven (7) years are kept at the school Refer to Appendix D for samples of Year-End Reports (page K.27)

16 Sept. 16, 2009New School Council Chairs Orientation Session 16 School Council Opportunities for Input and Feedback School Level: –Developing School Education Plans –Development of Code of Conduct –Implementation of Catholic Community of Caring (CCC) District Level: –Input into District Three-Year Education Plan & Annual Education Results Report (AERR) –Input into Regulations –School Calendar –More in Section E: Communication

17 Sept. 16, 2009New School Council Chairs Orientation Session 17 Communication Protocol Based on the premise that those closest to the source of the concern should have the first chance to provide the remedy. Review Section E, Communication, School Council Handbook, Chart – E.1. Check Section E, Communication, for additional information. Invitations to trustees to attend school events (E.4)

18 Sept. 16, 2009New School Council Chairs Orientation Session 18 Communication Protocol INDIVIDUAL TRUSTEE SCHOOL STAFF MEMBER PARENTSCHOOL COUNCIL AREA SUPERINTENDENT PRINCIPAL TEACHER CHIEF SUPERINTENDENT BOARD OF TRUSTEES INDIVIDUAL TRUSTEE SCHOOL STAFF MEMBER PARENTSCHOOL COUNCIL AREA SUPERINTENDENT PRINCIPAL TEACHER CHIEF SUPERINTENDENT BOARD OF TRUSTEES INDIVIDUAL TRUSTEE SCHOOL STAFF MEMBER PARENTSCHOOL COUNCIL AREA SUPERINTENDENT PRINCIPAL TEACHER CHIEF SUPERINTENDENT BOARD OF TRUSTEES

19 Sept. 16, 2009New School Council Chairs Orientation Session 19 Must Do’s Executive become very familiar with: –School Act (Appendix A, pp. K.2-3) –Alberta Regulation 113/ School Council Regulations (Appendix A, pp. K.4-11) –School Council Bylaws (Appendix C, pp. K ) –Year-End Reports (Appendix D, pp. K.27-30) –Code of Ethics (p. B.6) –Communication Protocol (Section E, p. E.2)

20 Sept. 16, 2009New School Council Chairs Orientation Session 20 Must Do’s - continued Meet with principal to set agenda – talk through agenda items. If at all possible, have the whole Executive meet with the principal. Consult with the principal on all matters, as he/she has ultimate accountability and responsibility for all aspects of school operations. Be the model for appropriate communication and problem resolution.

21 Sept. 16, 2009New School Council Chairs Orientation Session 21 References and Sources of Information Calgary Catholic School District Revised School Council Handbook is on the District Internet site at > Parent Centre > School Councils District Internet site – School Council folders Policies & Administrative Regulations (K.12) Principal Experienced School Council Chairs Luba Diduch – (403) or

22 Sept. 16, 2009New School Council Chairs Orientation Session 22 References and Sources of Information Alberta Education Alberta Education – School School Act – Section 22 ( Appendix A: Legal Documents, page K.2-3) Alberta Regulation 113/2007 ( Appendix A: Legal Documents, page K.4-11) Alberta School Council Resource Manual –

23 Sept. 16, 2009New School Council Chairs Orientation Session 23 Questions and Answers

24 Sept. 16, 2009New School Council Chairs Orientation Session 24 Questions All questions are relevant and important. If your question was not answered in the course of this meeting, using the Feedback Sheet, please provide your name, school, and address with your question(s) and leave on the table when leaving or fax to Luba Diduch at Thank you.

25 Prayer After Meeting Loving God of all creation, we thank you for the countless blessings of this day: gifts of sight, sound, touch and smell, for wonders without end. We thank you as well for your endless patience with us, and your pardon of all our failings. Awaken our hearts to journey with you, the Source of life and love. May your Spirit lead us into prayer. We surrender ourselves to your safekeeping as night draws close. Be with us in a sleep that will refresh us for a new day and for the work that tomorrow brings. Grant comfort to all who face the darkness of this night with fear. Give shelter to those without a home and give peace to all. With gratitude and faith, we conclude this day in your Holy Name, and in the name of your Son, and in the presence of your Spirit. Amen.

26 Sept. 16, 2009New School Council Chairs Orientation Session 26


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