1. Login to Facility Requests or work order system from Custodial or Maintenance Page.

2. Using the calendar 2. The Calendar view. When you click on the day number, shows event details for the entire day.

3. Using the calendar 3. The meaning of the Legend codes.

4. Facility Request Requested but not approved events This means that the campus has submitted a facility request for the event but no action has been taken. RED DOT Approved/Inactive events This means the request has made it through the approval process and is waiting for a schedule to be entered into the energy management system. YELLOW DOT Approved/active events This means that a facility request has been entered into the system, made it through the approval process, and has been entered into the energy management system. GREEN DOT

5. Things to remember Approval process – if request falls within energy guidelines it is approved by Joe and Roger, if not it is routed to Steve Muir for approval. Please leave time for approval process or there is a risk of the event not getting scheduled. We typically enter schedules into the energy management system a week at a time because of EMS hardware storage limitations. We recommend checking your schedule the day of the event in SchoolDude. Look for the color of the dot. We ask that you submit facility request 5 days prior to event. Last minute request should be followed up by a phone call to Joe Liles or Roger Garvey to make sure we get them in the system for you.