1. Kathleen A. Marrs, Associate Dean † Jeffrey X. Watt, Associate Dean † Andy Gavrin, Chair, Department of of Physics † Charlie Feldhaus, Associate Professor* Stephen Hundley, Associate Dean * Mariah Judd, Postdoctoral Fellow † Howard Mzumara, Director of the IUPUI Testing Center † Purdue School of Science, IUPUI *Purdue School of Engineering & Technology, IUPUI Central Indiana STEM Talent Expansion Program (CI-STEP): Transforming Education

2. Using Mini-Grants to Increase Sustainability, Faculty Buy-in and Institutionalization AGENDA AND TIMELINE: 10:00 a.m. – History of Central Indiana STEM Talent Expansion (CI-STEP) Grant 10:05 a.m. – Summary of CI-STEP Mini Grants 10:20 a.m. – Outcomes of CI-STEP Mini-Grants 10:30 a.m. – Role Play and Develop a Proposal 10:50 a.m. – Critique Actual Mini-Grant Proposals 11:20 a.m. – Brainstorm ideas on how to modify the RFP for other institutions

3. History President McRobbie’s State of the University address on September 28, 2010 stated that one of the highest priorities of the university is to retain and graduate a higher percent of its students on all of the IU campuses. IU Indiana September 2011, state-wide priority set to improve college graduation rates. “Changes are needed, especially when it comes to remediation” Complete College America Senior VP Cheryl Orr Nation The President’s Council of Advisors on Science and Technology (PCAST) found in 2012 that economic forecasts point to a need for producing, over the next decade, approximately 1 million more college graduates in STEM fields than expected under current assumptions. Goals of CI-STEP is directly aligned with all of these priorities.

4. IUPUI CI-STEP National Science Foundation, awarded September 2010, $1.99 M “STEP seeks to increase the number of students receiving associate or baccalaureate degrees in established or emerging fields within STEM.” CI-STEP at IUPUI is creating a central Indiana pipeline to increase the number of students obtaining STEM degrees of all demographic groups who: (1) pursue STEM academic and career pathways; (2) participate in STEM research, internships, and honors activities; (3) graduate with an undergraduate degree in STEM fields; and (4) transition into industry, graduate and professional programs. “… STEP Type 1 activities should be aimed at adapting and implementing best practices that will lead to an increase in the number of students (U.S. citizens or permanent residents) obtaining STEM degrees.”

5. Our proposal aims to 'set the stage' for student success, removing barriers to learning and promoting a vision of a career in STEM. As a result, we are targeting for each year of the funding, a: 10% in the number of new and transfer students admitted to STEM majors, 10% in the number of minority students admitted to STEM majors 10% in the DFW rates for MATH, CS, PHYS, TECH and other courses 15 additional students participating in internship and research experiences 50 graduating seniors participating in honors seminars 17 departments in the School of Science and School of Engineering & Technology Overall: The program has set a target of increasing the number of STEM graduates at IUPUI by 10% per year -- an additional 782 STEM graduates by 2015, for a total of 3,067 STEM graduates by 2015. IUPUI CI-STEP GOALS

6. THE TARGETED STEM DEPARTMENTS STEM Program F08 Direct Admits F08 Transfers F08 Total Majors F08 Minorities 08-09 Graduates Sci – Biol, Chem, Geol, Phys38646885223, 25%*123 Tech – EE, CM, CP, ME, CI, BM55108967230, 28%^184 Engr – EE, ME, CPE, BME, MS10291808285, 38%^110 Math – MA, CS481522342, 19%*40 Total5912602,883780, 29%457 * Includes AA, Hisp/Latino, and Native American students, excludes Asians and females. ^ Includes AA, Hisp/Latino, Native American and female students, excludes Asians. Goal: 10% increase each year from 457 in baseline  782 STEM graduates

7. IUPUI SoSIUPUI SoET IUPUI Total IUBL Hours employed23.8 hr/wk30.3 hr/wk25.8 hr/wk 7.2 hr/ wk % of new students that are FT83%53%69%96% % in top 10% of HS class43.6%28.8%17.9%31.2% 1-yr retention rate of FT/FT79%75%68%90% 6-yr graduation rate45.9%29%32%73% Undergraduate degrees awarded to total number of undergrads in unit 163 / 1,108 (14.7%) 294 / 1,775 (16.6%) 3,356 / 21,423 (15.7%) 6,352 / 31,626 (20.0%) In 2008, the IUPUI undergraduate student population was: 46% FT/FT, 23% transfer, 12% returning adults, 9% non-degree, 7% inter-campus transfer, 2% FT/FT international, and 1% all other. PROFILE OF STUDENTS AND CHALLENGES FACING THE STEM TALENT GAP AT IUPUI

8. 4 major categories of initiatives: Student Centered Pedagogies Career Services Student Success Articulation with Ivy Tech For each initiative: Major research and education activities. Major findings resulting from these activities. Opportunities for training, development and mentoring. Opportunities for outreach activities. CI-STEP INITIATIVES

9. Student- Centered Pedagogies Career Services Articulation with 2 yr. Colleges Student Success STEM Faculty Courses Transformation grants Expansion of PLTL, JiTT, Peer Mentoring New School of Science Career Development Services New CI-STEP Internship Program Students engaging in Peer Lead Team Learning Student working Proud student presenters at the 2011 STEM Showcase Revised Articulation with Department of Engineering and Technology Math Professor Jeffrey Watt giving math students one on one attention Honors Seminars Collaboration with Bridges to the Baccalaureate STEM Summer Bridge STEM Summer Bridge 2011. IUPUI student mentors with their mentees on new microscopy lab STEM Mentoring Programs New Mathematics Courses 2011-2012 Women in Science House (WISH) cohort

10. Mini-Grant RFP Purpose CI-STEP proposals are expected to help increase the numbers of students of all demographic groups who: pursue STEM academic and career pathways; participate in STEM research, industry internships, and honors activities; graduate with an undergraduate degree in STEM fields; and transition into industry, graduate and professional programs.

11. Mini-Grant RFP Characteristics The proposal must involve work that is above and beyond the normal requirements of the individual’s position(s); and Successful achievement of the objectives or outcomes will promote retention and persistence in STEM; and The proposal must clearly identify the methods to be used for assessing outcomes

12. Mini-Grant RFP Preferences Seeking awards ranging between $5,000 - $25,000 ($250K available to award) Involve collaborators; Have immediate impact on a broad range students. Demonstrate Innovativeness, Effectiveness and Inclusiveness

13. Mini-Grant RFP Eligibility Full or Part-time faculty at IUPUI, Ivy Tech and Butler University are all eligible Proposals may be implemented over a single semester, multiple semesters or summer Proposals must include project description, evidence of significance, timeline, expected outcomes, evaluation plan, dissemination plan and budget

14. Submission Process Dean and/or Department Chair reviews and approves proposal The CI-STEP Award Committee reviews and approves the proposal Receive notice of award and begin work according to approved timeline

15. Review Criteria Work is above and beyond the normal requirements of the applicant’s position Proposal promotes the goals and objectives of the CI-STEP initiative and promotion of retention, persistence and graduation are clear. Evaluation and Assessment of project outcomes are clear

16. Summary of CI-STEP Mini-Grants TitleInvestigatorsGoal Student Video STEM ProjectsAndres Tovar and Randy Newbrough Begin to develop video repository for students learning process to improve performance, retention and persistence to degree. Summer Industrial Projects ProgramRobert DurkinRekindle Soph/Jr. MET students' desire to become engineers, promote retention and persistence. Develop a Rigorous Two-Year Mathematics DegreeJanet DalzellHave 5 students complete their degree by 2013. Engineering and Technology Alliance for Retention for Multicultural Students Patrick GeeRaise GPAs. Increase minority retention and accelerate time to graduation. Transfer Student Recruitment and SupportTerri Talbert-HatchTeach a learning community at IVYTech. 20 students in June for 1.5 day orientation to increase retention. Using the Inductive Learning Methodology to Reduce Student Failure Rates in MET Paul YearlingReduce DFW rates in the course Intro to Thermodynamics and Heat Transfer. From Studio to Student: e-Mentoring in Computer Graphics Technology Jan Cowan and Dan Baldwin Attract, retain new and existing students. Exploring the Causes and Involving Faculty in Persistence Barbara ChristieAlter instructors behaviors and attitudes. Improving the Retention of Freshman Engineering Students through Proactive Peer Mentoring. Stanley ChienIncrease freshman engineering retention by at least 12% Promoting STEM Course via Introductory VideosSohel AnwarRecruit students. Enhancing Student Comprehension and Success in Genetics through Recitation Mariah Judd and Brittiney Reese Retain students. Reduce DFW rates in Intro course Organic Chemistry Workshop SeriesRob Minto, Ryan Denton and Sarah Wilson Improve learning outcomes/reduce attrition/peak student curiosity Creating a Physics Learning SpaceAndy GavrinImprove learning outcomes/reduce attrition

17. Mini-Grant Outcomes Seamless transitions for AS/BS degrees (2-year to 4-year STEM programs) Improved course grades -- Decrease in failure (%DFW) rates for targeted courses Increased number of students who enroll and successfully complete STEM courses Increased support of new or transfer students enrolled in STEM majors Increased number of minorities enrolled in STEM majors Improved rates of retention, persistence, and success of students in STEM majors Improved satisfaction among students taking STEM courses

18. Mini-Grant Outcomes continued Increased student participation, completion, and success rates in STEM Bridge / Residential Programs Increased number of students using peer-mentoring or tutoring services Increased number of students participating in internships or research experiences Increased number of STEM students using Career Development Services (CDS) Sustained increase in number of students completing STEM degrees within the duration of the STEP grant period

19. O VERALL P ROJECT A SSESSMENT Assessing ProcessesAssessing Outcomes (Impact) Qualitative Data Sources STEM-related Retention & Persistence Rates Questionnaires STEM Degree Completion Rates; Bachelor’s Degree Awarded per Year (by disciplines) Interviews Academic Performance (Scores, Grades, GPAs) Focus Groups Self-reported Learning Outcomes Participation & Completion Rates Student Satisfaction Student Surveys Faculty/Mentor Satisfaction Faculty/Mentor Surveys Student Engagement Course Evaluations Student Internships /Research Experiences Event Tracking STEM-related Graduate Studies Pursued Attendance / User Sign-up Sheets Career Placements in STEM disciplines Two-Phase Project Assessment Framework 19

20. Types of Evaluation Measures Solicited 20 Direct Measures: Course-embedded assessments - Exams/Tests, Papers, Assignments, Oral Presentations, Group Work, etc. Standardized Achievement Tests Exit Exams/Common Final Exam Project Documents (e.g., mini-grant project proposals, progress/annual reports, etc.) Student ePortfolio Assessments Indirect Measures: Pre-Post Knowledge Surveys (Questionnaires) Participant Satisfaction Surveys Interviews / Focus Groups with project participants Faculty/Mentor/Protégé Surveys Event Tracking/Usage Data Records Course/Event/Session Evaluations Extant Data (e.g., enrollment, participation, completion, retention, demographic data, grades, GPAs, %DFW rates, and related data) Participant Testimonials/Reflections

21. Best Practices for Mini-Grant Data Collection Build on proven strategies and activities to meet STEP goals Mini-grant recipients and evaluator should collaborate early during the planning, development, implementation, and reporting phases of project assessment/evaluation activities Whenever possible, encourage mini-grant recipients to adopt “methodological pluralism” with regards to collection and analysis of evaluation data. Formally request mini-grant recipients to provide progress reports and/or final reports to help document achievements, challenges, and plans for long-term program sustainability (e.g., for annual reports to NSF and for broad dissemination of findings) Development/presentation of mini-grant posters is useful…!

22. How to Connect Project Results to NSF Reporting Requirements Use sound metrics and establish a baseline from which to measure impact of project strategies and activities. Where possible, collect appropriate measures needed to disaggregate data for purposes of evaluating the efficacy and impact of respective project strategies or activities. Collaborate with mini-grant recipients in articulating specific components of their project outcomes that contribute directly to students’ retention and graduation in STEM fields. Encourage mini-grant recipients to share empirical evidence, examples of proven strategies, or use of high-impact educational practices that enhance STEP project goals.

23. Challenges / Lessons Learned Coordination and alignment of mini-grant project goals to obtain direct measures of project impact can be challenging Limitations encountered in data collection/analysis included: inconsistency in data collection; missing or incomplete data; inadequate baseline data; inherent problem of self-selection of participants; and low participation rates for some projects. Develop and share appropriate resources (e.g., Logic Model for CI-STEP Project, examples of assessment/evaluation tools, report templates, etc.) to facilitate collection/reporting of evaluation data. Early and sustained communication between evaluator and project coordinators is crucial to success of mini-grant strategy.

24. Develop a Proposal Groups will be formed and RFP’s will be distributed Groups will begin the process of brainstorming ideas for a Mini-Grant proposal Groups will discuss and address questions in the RFP in the areas of 1) project description; 2) significance/rationale/evidence; 3) anticipated difficulties; 4) timeline; 5) outcomes; 6) evaluation; 7) dissemination and 8) projected budget

25. Critique Mini-Grants Groups will be formed and Mini-Grant proposals will be provided Groups will read the proposals, use the criteria from the RFP and decide on whether the proposal should be funded or not CI-STEP team will share whether the proposals provided to groups were funded and the rationale for the decision

26. Brainstorm Ideas on How to Improve/Modify Mini-Grant RFP’s Are we helping our students reach graduation? Are you (and your colleagues) doing all you can to help IUPUI meet their mission of increasing graduation rates and reducing attrition? What efforts can you make to help contribute to the call for 1 million additional graduates? Do you have an idea that CI-STEP could help with?